Office Management & Executive Support Services
ID: HQ003425ROMSSType: Sources Sought
Overview

Buyer

DEPT OF DEFENSEWASHINGTON HEADQUARTERS SERVICES (WHS)WASHINGTON HEADQUARTERS SERVICESWASHINGTON, DC, 203011000, USA

NAICS

Administrative Management and General Management Consulting Services (541611)

PSC

SUPPORT- ADMINISTRATIVE: OTHER (R699)

Original Source

https://sam.gov/opp/159ee38d8b9541c29a2ef92ac988b31c/view
Timeline
    Description

    The Department of Defense, through the Washington Headquarters Services (WHS), is seeking qualified businesses to provide Office Management and Executive Support Services (OM&ESS) for the Office of the Under Secretary of Defense for Policy. The contractor will be responsible for delivering comprehensive administrative support to 35 offices, which includes program management, correspondence handling, security facilitation, and staff onboarding, ensuring high-quality and consistent service for a projected total of 79 full-time equivalents (FTEs). This initiative reflects the DoD's commitment to engaging private sector expertise to enhance operational efficiency in administrative functions. Interested parties must submit detailed capability statements by November 29, 2024, and are advised against including sensitive proprietary information or pricing details in their submissions. For further inquiries, contact Pamela Odhiambo at pamela.w.odhiambo.civ@mail.mil or Rodrick Chandler II at rodrick.d.chandler2.civ@mail.mil.

    Point(s) of Contact
    PAMELA ODHIAMBO
    pamela.w.odhiambo.civ@mail.mil
    Rodrick Chandler II
    rodrick.d.chandler2.civ@mail.mil
    Files
    Title
    Posted
    Sources Sought Notice.pdf
    The Department of Defense (DoD) is seeking qualified businesses to provide Office Management and Executive Support Services (OM&ESS) through a Sources Sought Notice (SSN) posted by the Washington Headquarters Services (WHS) Acquisition Directorate. This market research aims to gauge interest from both small and large businesses, including various socio-economic categories, for future program management support. While this SSN does not constitute a solicitation or commitment to contract, it may lead to a Request for Quote (RFQ) if demand arises. The contractor will be responsible for delivering administrative support to the Office of the Under Secretary of Defense for Policy, comprising 35 offices and a projected total of 79 full-time equivalents (FTEs). Essential services include program management, correspondence handling, security facilitation, and staff onboarding, with a focus on maintaining high-quality, consistent support. Respondents are required to submit detailed capability statements by November 29, 2024, adhering to specific formatting guidelines. The notice explicitly prohibits the submission of sensitive proprietary information and pricing details. This document exemplifies the DoD's initiative to engage private sector entities for efficient administrative support in alignment with its operational goals.
    Lifecycle
    Title
    Type
    Office Management & Executive Support Services
    Currently viewing
    Sources Sought
    Similar Opportunities
    Research and Studies for the Office of Net Assessment
    Active
    Dept Of Defense
    Solicitation from the DEPT OF DEFENSE, WASHINGTON HEADQUARTERS SERVICES (WHS) is seeking research and studies for the Office of Net Assessment. This service is typically used for conducting analysis and assessments to support the Department of Defense's strategic planning and decision-making processes. Proposals must be submitted via email to whs.pentagon.ad.mbx.net-assessment@mail.mil, with specific subject headings and deadlines specified in the schedule. Hard copies will not be accepted.
    Deputy Assistant Secretary of the Army for Defense Exports and Cooperation (DASA DEC)
    Active
    Dept Of Defense
    The Department of Defense, specifically the Army Contracting Command, is seeking responses to a Request for Information (RFI) for support services for the Deputy Assistant Secretary of the Army for Defense Exports and Cooperation (DASA DEC). The contractor will provide project management and administrative expertise to facilitate security cooperation activities, ensuring compliance with Department of Defense directives and U.S. statutory requirements related to international defense relationships and security assistance. This initiative is crucial for enhancing the Army's capabilities in technology transfer, Foreign Military Sales, and Direct Commercial Sales, with the anticipated contract spanning one base year and four optional years, starting in September 2025. Interested parties must submit their capabilities statements by December 13, 2024, to Martine Ianniello at martine.ianniello.civ@army.mil or David C. Lafferty at david.c.lafferty.civ@army.mil, noting that responses will not be evaluated for proposals at this stage.
    Strategic Management Consulting
    Active
    Dept Of Defense
    The Department of Defense, specifically the Naval Surface Warfare Center, Port Hueneme Division (NSWC PHD), is seeking qualified contractors to provide Strategic Management Consulting Services through a Sources Sought Notice. The primary objective is to enhance strategic planning and performance management by developing a Customized Strategic Management Performance System, which includes creating a 10-year strategic plan and establishing a performance monitoring system. This initiative is crucial for aligning NSWC PHD's strategic goals with the broader objectives of the Department of the Navy, ensuring effective organizational transformation. Interested parties must submit their company details, experience, and preliminary cost estimates by December 15, 2024, to the primary contact, Demi DeGarmo, at demi.g.degarmo.civ@us.navy.mil, or the secondary contact, Arthur P Wynn, at arthur.p.wynn3.civ@us.navy.mil. Please note that there is currently no funding available for contracts, and this notice does not constitute an invitation for bids or proposals.
    Communication Planning and Support Services
    Active
    Dept Of Defense
    The Department of Defense, specifically the U.S. Army's Mission and Installation Contracting Command at Fort Sam Houston, is soliciting proposals for Communication Planning and Support Services for the Office of the Chief of Public Affairs located at the Pentagon, Washington D.C. The contract will require the contractor to provide expertise in various areas including communication planning, outreach support, and executive communication, with a focus on addressing sensitive Army communication challenges. This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 541611, with a total contract period comprising a 12-month base and four 12-month option periods. Interested parties must submit their proposals by December 20, 2024, and direct any questions to LaTasha Cardwell or Sylvia Farmer via email by December 4, 2024.
    Learning Management System Modernization
    Active
    Dept Of Defense
    The Washington Headquarters Services (WHS) of the Department of Defense is conducting market research to identify qualified vendors for the modernization of the Learning Management System (LMS) used by the Defense Security Cooperation Agency's Defense Security Cooperation University (DSCU). The modernization initiative aims to enhance the current LMS by improving branding consistency, cybersecurity measures, user experience, content delivery, and providing 24/7 technical support. This effort is crucial for advancing security cooperation training and education for both personnel and international partners. Interested vendors are invited to submit capability statements by January 6, 2024, and should direct inquiries to Lamont Joy or Kim Robinson-Leach via the provided email addresses.
    OUSD(R&E) Seeks Advanced Manufacturing, Prototypes and Materials (AMPAM)
    Active
    Dept Of Defense
    The Department of Defense, through the Office of the Undersecretary of Defense for Research and Engineering (OUSD(R&E)), is inviting companies to participate in the Advanced Manufacturing, Prototypes and Materials (AMPAM) initiative aimed at enhancing the defense industrial base. This opportunity encourages the submission of Concept White Papers and Quad Charts that propose innovative manufacturing processes and emerging technologies, with a focus on collaboration to develop and mature these capabilities for military applications. The initiative is critical for advancing national security objectives by integrating new manufacturing solutions, including advanced electronics, robotics, and additive manufacturing. Interested parties can submit proposals until the closing date of the Broad Other Transaction Announcement (BOTA), which remains open for three years, with periodic Capability Focus Areas (CFAs) issued for specific submissions. For inquiries, contact WHS RPAB at whs.mc-alex.ad.mbx.rpab@mail.mil.
    Synopsis/Special Notice for Sole Source Bridge contract for Enterprise Services Platform (ESS) at Defense Health Agency
    Active
    Dept Of Defense
    The Department of Defense, through the Defense Health Agency (DHA), intends to award a twelve-month sole source bridge contract to American Systems Corporation for Enterprise Support Services (ESS) related to the Defense Healthcare Management Systems (PEO DHMS). This contract aims to ensure uninterrupted support for the ongoing development, testing, and deployment of critical software applications, including GENESIS and the Theater Medical Information Program-Joint, while maintaining the current readiness posture. Interested firms that believe they can fulfill these requirements are encouraged to express their interest within 15 calendar days of publication, with all inquiries directed to Domonique Holmes at domonique.p.holmes.civ@health.mil. The Government reserves the right to determine whether to pursue a competitive procurement process based on the responses received.
    RAPID_MAC_FORECAST_JULY_2024
    Active
    Dept Of Defense
    The Department of Defense seeks to update its RAPIDMACFORECASTJULY2024 monthly forecast report, replacing the current distribution method via email due to ongoing challenges with outdated vendor contact information. The primary objective is to post the report reliably and efficiently on SAM.gov, ensuring accessibility for vendors. This special notice emphasizes that there are currently no active or planned task orders as of July 2024. The scope of work involves a straightforward upload of the RAPID MAC Monthly Forecast document onto the SAM.gov platform. Awardee requirements and deliverables are not explicitly mentioned in the provided information. Eligibility criteria and qualifications are not discussed in detail, but it's implied that vendors capable of uploading documents to SAM.gov and possessing a general understanding of the RAPID MAC process are encouraged to apply. Funding and contract details are not provided in the given information. However, this opportunity is posted as a federal contract, indicating a traditional contracting arrangement with financial compensation for the selected vendor. The submission process is outlined briefly, directing interested parties to register their SAM.gov accounts and keep them updated. No specific application format or deadline is mentioned, which suggests a rolling application process. The evaluation criteria focus on the timeliness and accuracy of the posted information. The selection will likely prioritize vendors who can ensure efficient and reliable access to the monthly forecast report. For any questions or clarifications, interested parties can contact Christopher Pennini at christopher.k.pennini.civ@us.navy.mil or 240-298-3470. Additionally, Veronica Mayhew is listed as a secondary contact, reachable at veronica.a.mayhew.civ@us.navy.mil.
    TECHNICAL AND PROGRAM SUPPORT
    Active
    Dept Of Defense
    The Department of Defense, through the NAVSUP Fleet Logistics Center Norfolk, is soliciting proposals for a Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract focused on providing technical and program support services. This procurement aims to engage qualified vendors to deliver various labor categories, including roles such as Program Manager, Project Manager, and IT Management Consultant, with specific security clearances required for each position. The total estimated cost for the project is $110,896, with a contract ceiling of $90 million, emphasizing the importance of compliance with federal acquisition regulations and fostering small business participation. Proposals are due by 10:00 AM on January 15, 2025, and interested parties can reach out to William Spencer at william.p.spencer.civ@us.navy.mil or by phone at 757-206-2974 for further information.
    Executive Level Review of Army Safety and Occupational Health Management System (ASOHMS)
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Army, is seeking proposals for an Executive Level Review of the Army Safety and Occupational Health Management System (ASOHMS). The objective of this procurement is to conduct a comprehensive assessment of current ASOHMS practices, including policy, program, and process reviews, stakeholder interviews, and site visits, aimed at enhancing safety and mission readiness within the Army. This review is critical for ensuring compliance with safety standards and improving occupational health practices, which are vital for the Army's operational effectiveness. Interested small businesses must submit their proposals electronically by December 16, 2024, and can direct inquiries to the primary contact, Coronica L. Maehew, at coronica.l.maehew@usace.army.mil or by phone at 256-895-1198.