Office Management & Executive Support Services
ID: HQ003425ROMSSType: Sources Sought
Overview

Buyer

DEPT OF DEFENSEWASHINGTON HEADQUARTERS SERVICES (WHS)WASHINGTON HEADQUARTERS SERVICESWASHINGTON, DC, 203011000, USA

NAICS

Administrative Management and General Management Consulting Services (541611)

PSC

SUPPORT- ADMINISTRATIVE: OTHER (R699)

Original Source

https://sam.gov/opp/159ee38d8b9541c29a2ef92ac988b31c/view
Timeline
    Description

    The Department of Defense, through the Washington Headquarters Services (WHS), is seeking qualified businesses to provide Office Management and Executive Support Services (OM&ESS) for the Office of the Under Secretary of Defense for Policy. The contractor will be responsible for delivering comprehensive administrative support to 35 offices, which includes program management, correspondence handling, security facilitation, and staff onboarding, ensuring high-quality and consistent service for a projected total of 79 full-time equivalents (FTEs). This initiative reflects the DoD's commitment to engaging private sector expertise to enhance operational efficiency in administrative functions. Interested parties must submit detailed capability statements by November 29, 2024, and are advised against including sensitive proprietary information or pricing details in their submissions. For further inquiries, contact Pamela Odhiambo at pamela.w.odhiambo.civ@mail.mil or Rodrick Chandler II at rodrick.d.chandler2.civ@mail.mil.

    Point(s) of Contact
    PAMELA ODHIAMBO
    pamela.w.odhiambo.civ@mail.mil
    Rodrick Chandler II
    rodrick.d.chandler2.civ@mail.mil
    Files
    Title
    Posted
    Sources Sought Notice.pdf
    The Department of Defense (DoD) is seeking qualified businesses to provide Office Management and Executive Support Services (OM&ESS) through a Sources Sought Notice (SSN) posted by the Washington Headquarters Services (WHS) Acquisition Directorate. This market research aims to gauge interest from both small and large businesses, including various socio-economic categories, for future program management support. While this SSN does not constitute a solicitation or commitment to contract, it may lead to a Request for Quote (RFQ) if demand arises. The contractor will be responsible for delivering administrative support to the Office of the Under Secretary of Defense for Policy, comprising 35 offices and a projected total of 79 full-time equivalents (FTEs). Essential services include program management, correspondence handling, security facilitation, and staff onboarding, with a focus on maintaining high-quality, consistent support. Respondents are required to submit detailed capability statements by November 29, 2024, adhering to specific formatting guidelines. The notice explicitly prohibits the submission of sensitive proprietary information and pricing details. This document exemplifies the DoD's initiative to engage private sector entities for efficient administrative support in alignment with its operational goals.
    Lifecycle
    Title
    Type
    Office Management & Executive Support Services
    Currently viewing
    Sources Sought
    Similar Opportunities
    Military Personnel Office Support
    Active
    Dept Of Defense
    The Department of Defense, specifically the U.S. Army Contracting Command at Aberdeen Proving Ground, is seeking proposals for Military Personnel Office Support services under a competitive 8(a) set-aside contract. This five-year contract will require the contractor to provide comprehensive administrative and personnel services for active-duty Soldiers, their families, DoD civilians, and military retirees, including tasks such as personnel processing, records management, and soldier readiness. The successful contractor will be responsible for maintaining high-quality service standards, as outlined in the Quality Assurance Surveillance Plan, which includes regular performance evaluations and compliance checks. Interested small business 8(a) certified companies must submit their proposals and past performance evaluations by 10 AM on January 10, 2025, and can direct inquiries to Nicole Sutton or Amy M. Bowen via their provided email addresses.
    Security Cooperation Program Management Support Services (SCPMSS)
    Active
    Dept Of Defense
    The Department of Defense, through the Washington Headquarters Services, is soliciting proposals for Security Cooperation Program Management Support Services (SCPMSS) under solicitation number HQ0034-25-R-0033. This opportunity is specifically set aside for 8(a) certified firms, aiming to provide essential administrative and general management consulting services to support security cooperation initiatives. The services sought are critical for enhancing the effectiveness of U.S. security cooperation efforts, ensuring that program management and support are executed efficiently. Interested parties can reach out to Brandon Mitchell at brandon.o.mitchell.civ@mail.mil or 703-695-4021, or Victoria Brayman at victoria.l.brayman.civ@mail.mil or 703-945-5243 for further information.
    Civilian Drug Free Workplace and Medical Review Officer (MRO) Support Services
    Active
    Dept Of Defense
    The Department of Defense, through the Washington Headquarters Services (WHS), is soliciting proposals for Civilian Drug Free Workplace and Medical Review Officer (MRO) Support Services under NAICS code 621511 - Medical Laboratories. The objective of this procurement is to secure comprehensive support services that ensure compliance with drug-free workplace policies and provide medical review officer expertise, which are critical for maintaining workplace safety and health standards. This solicitation is categorized as unrestricted Full and Open, following FAR Part 12 and FAR Part 15 procedures, and interested parties can find further details in the attached Request for Proposal (RFP) documents. For inquiries, potential bidders may contact Lawan Ferguson at lawan.d.ferguson.civ@mail.mil or call 703-545-1252.
    Executive Level Review of Army Safety and Occupational Health Management System (ASOHMS)
    Active
    Dept Of Defense
    The Department of Defense, specifically the U.S. Army Corps of Engineers, is seeking proposals from qualified small businesses for an Executive Level Review of the Army Safety and Occupational Health Management System (ASOHMS). The primary objective of this contract is to conduct a comprehensive assessment of current ASOHMS practices, including policy and program reviews, stakeholder interviews, and site visits, to enhance compliance with federal safety mandates and align with Department of Defense policies. This initiative is crucial for optimizing occupational health management and ensuring personnel safety across Army installations. Proposals must be submitted electronically by 2:00 P.M. (Central Time) on January 13, 2025, and interested parties can contact Coronica L. Maehew at coronica.l.maehew@usace.army.mil or Katrena Winchester at Katrena.H.Winchester@usace.army.mil for further information.
    Comptroller XML Exhibits Tool
    Active
    Dept Of Defense
    The Department of Defense, through the Washington Headquarters Services, is seeking information from potential contractors to provide support services for the Comptroller XML Exhibits (CXE) tool, which is integral to the DoD's budget formulation process. The contractor will be responsible for maintaining, updating, and troubleshooting the CXE tool, ensuring seamless operation for over 600 DoD customers, including program managers and budget analysts, while also providing front-end services such as user support and training. The CXE tool, implemented in 2009, standardizes budget submissions to Congress and requires ongoing enhancements and compliance management for the upcoming FY 2027 to FY 2031 budget cycles. Interested parties must submit their responses by January 10, 2025, at 10 AM EST to Jimmie Toloumu at jimmie.j.toloumu.civ@mail.mil, adhering to specified formatting guidelines.
    Learning Management System Modernization
    Active
    Dept Of Defense
    The Washington Headquarters Services (WHS) of the Department of Defense is conducting market research to identify qualified vendors for the modernization of the Learning Management System (LMS) used by the Defense Security Cooperation Agency's Defense Security Cooperation University (DSCU). The modernization initiative aims to enhance the current LMS by improving branding consistency, cybersecurity measures, user experience, content delivery, and providing 24/7 technical support. This effort is crucial for advancing security cooperation training and education for both personnel and international partners. Interested vendors are invited to submit capability statements by January 6, 2024, and should direct inquiries to Lamont Joy or Kim Robinson-Leach via the provided email addresses.
    OUSD(R&E) Seeks Advanced Manufacturing, Prototypes and Materials (AMPAM)
    Active
    Dept Of Defense
    The Department of Defense, through the Office of the Undersecretary of Defense for Research and Engineering (OUSD(R&E)), is inviting companies to participate in the Advanced Manufacturing, Prototypes and Materials (AMPAM) initiative aimed at enhancing the defense industrial base. This opportunity encourages the submission of Concept White Papers and Quad Charts that propose innovative manufacturing processes and emerging technologies, with a focus on collaboration to develop and mature these capabilities for military applications. The initiative is critical for advancing national security objectives by integrating new manufacturing solutions, including advanced electronics, robotics, and additive manufacturing. Interested parties can submit proposals until the closing date of the Broad Other Transaction Announcement (BOTA), which remains open for three years, with periodic Capability Focus Areas (CFAs) issued for specific submissions. For inquiries, contact WHS RPAB at whs.mc-alex.ad.mbx.rpab@mail.mil.
    Welcome Center Support Services
    Active
    Dept Of Defense
    The Department of Defense, specifically the 1st Special Operations Wing at Hurlburt Field, Florida, is seeking qualified vendors to provide Welcome Center Support Services under a Total Small Business Set-Aside. The procurement aims to secure non-personal administrative services that facilitate the efficient processing of incoming personnel, including scheduling appointments, processing travel vouchers, and providing in-processing checklists to new members and their families. These services are crucial for ensuring a smooth transition for military personnel and maintaining high standards of customer service within the installation. Interested parties are encouraged to respond to the Sources Sought Notice by January 6, 2025, and should direct inquiries to Dani English at dani.english@us.af.mil or Rowan Thom at rowan.thom.1@us.af.mil for further information.
    Professional Program Management Support
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Navy through the NAVSUP Fleet Logistics Center Norfolk, is seeking professional program management support services. The procurement aims to provide administrative, analytical, and technical assistance in areas such as Organizational Improvement, Program Analysis and Assessment, Business Operations Support, Information Reporting and Tracking, and Human Resources Programs Support for the Department of Navy's Office of Civilian Human Resources. These services are crucial for enhancing operational efficiency and effectiveness within the Navy's civilian workforce. Interested parties can reach out to Kristen M. Dunlow at 757-443-1320 or via email at kristen.m.dunlow.civ@us.navy.mil for further details regarding the solicitation.
    TECHNICAL AND PROGRAM SUPPORT
    Active
    Dept Of Defense
    The Department of Defense, through the NAVSUP Fleet Logistics Center Norfolk, is soliciting proposals for a Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract focused on providing technical and program support services. This procurement aims to engage qualified vendors to deliver various labor categories, including roles such as Program Manager, Project Manager, and IT Management Consultant, with specific security clearances required for each position. The total estimated cost for the project is $110,896, with a contract ceiling of $90 million, emphasizing the importance of compliance with federal acquisition regulations and fostering small business participation. Proposals are due by 10:00 AM on January 15, 2025, and interested parties can reach out to William Spencer at william.p.spencer.civ@us.navy.mil or by phone at 757-206-2974 for further information.