4110--Pharmacy refrigerators | Tulsa VAMC 623
ID: 36C24W25Q0130Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFRPO WEST (36C24W)MCCLELLAN, CA, 95652, USA

NAICS

Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing (333415)

PSC

REFRIGERATION EQUIPMENT (4110)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/0fe7463637a947b4b05f544680eafcfc/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking proposals from qualified contractors for the procurement and installation of pharmacy refrigerators and ice machines at the Tulsa Veterans Affairs Medical Center (VAMC). This procurement, identified by solicitation number 36C24W25Q0130, includes specific requirements for various models of refrigerators and ice makers, with a focus on ensuring compatibility with the Omnicell system for enhanced medication inventory tracking. The project is crucial for maintaining operational efficiency within the VA's healthcare facilities, emphasizing the importance of reliable refrigeration for lab and pharmacy operations. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSB) must submit their proposals by May 21, 2025, with inquiries accepted until May 16, 2025. For further information, contractors can contact Contract Specialist Ian Putnam at ian.putnam@va.gov or by phone at 360-759-1971 Ext. 31971.

    Point(s) of Contact
    Ian PutnamContract Specialist
    360-759-1971 Ext. 31971
    ian.putnam@va.gov
    Files
    Title
    Posted
    36C24W25Q0130_1.docx
    The Department of Veteran Affairs issued a combined synopsis/solicitation for pharmacy refrigerators to be supplied to the Tulsa Veterans Affairs Medical Center (VAMC). The solicitation number is 36C24W25Q0130, and proposals are required to be submitted by May 14, 2025, at 10:00 Pacific Time. The contracting office is located in McClellan Park, California, while the place of performance is at the Eastern Oklahoma VA Healthcare System in Tulsa, Oklahoma. This RFQ is issued in accordance with the provisions of Federal Acquisition Circular 2025-03 and is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC). The document does not include a formal solicitation product but requests quotes directly. Interested contractors can reach out to the point of contact, Ian Putnam, via email or phone for further information. The announcement underlines the VA's commitment to procuring necessary commercial products/services while ensuring alignment with federal contracting regulations.
    36C24W25Q0130_2.docx
    The document is an amendment to a previous solicitation regarding the procurement of pharmacy refrigerators for the Tulsa Veterans Affairs Medical Center (VAMC). It confirms the addition of a brand-name justification while indicating that all other conditions remain unchanged. The solicitation number is 36C24W25Q0130, with a response deadline of May 14, 2025, at 10:00 PT. The contracting office is located at the Department of Veteran Affairs in McClellan Park, California, and the specified place of performance is at the Eastern Oklahoma VA Healthcare System in Tulsa, Oklahoma. The amendment is designated for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC). A contact for further inquiries is Contract Specialist Ian Putnam. The amendment includes a reference to an attached document that provides the brand-name justification. Overall, this document serves to clarify procurement requirements while adhering to regulatory and operational standards critical for the VA’s procurement process.
    36C24W25Q0130_3.docx
    The document is an amendment to a combined solicitation from the Department of Veteran Affairs (VA) regarding the procurement of pharmacy refrigerators and ice machines for the Eastern Oklahoma VA Healthcare System. The amendment primarily addresses updates to the solicitation process, extending the submission deadline to May 21, 2025, while allowing additional questions until May 16, 2025. It clarifies equipment specifications, stating acceptable model substitutions and the required quantities for various ice makers and refrigerators. It highlights shipping timelines and installation obligations, indicating that delivery should occur between September 4, 2025, and November 15, 2025. The contractor is responsible for installation, which includes delivery, site placement, and removal of packaging, while the VA will manage water and electrical connections. The summary indicates the VA's structured approach to ensuring that public health needs are met through specified equipment contracts while detailing requirements for contractors in terms of compliance and performance evaluation.
    Brand Name Justification CO BC Signed Redacted.pdf
    The Department of Veterans Affairs (VA) is procuring Follett Ice Makers and Pharmacy Refrigerators for the Eastern Oklahoma VA Health Care System under simplified acquisition procedures (FAR 13.5). This procurement, identified as Acquisition ID#: 36C24W-25-AP-0088, is a firm-fixed price contract with a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. The need for these specific items stems from the requirement for integration with the Omnicell system, enhancing medication inventory tracking and security. Key components include various ice makers and refrigerators. The justification for brand name procurement is based on Follett's unique compatibility with the Omnicell FlexLock system, essential for the VA's operational efficiency. Market research indicated limited competition, establishing Follett as the sole brand meeting the government’s specifications. The procurement process will involve soliciting offers in an open market format while ensuring a competitive environment through continued engagement with potential vendors. The anticipated costs are considered fair based on historical data of similar contracts, with two or more capable SDVOSBs identified during market research. Overall, this procurement reflects the VA's commitment to maintaining quality healthcare standards and efficient operation within its facilities.
    RFQ 36C24W25Q0130.pdf
    The document outlines a Request for Proposal (RFP) by the Department of Veterans Affairs for the procurement and installation of refrigerators, freezers, and ice makers at the new Tulsa VA Medical Center (VAMC). This facility will serve a 58-bed hospital, necessitating reliable refrigeration for its lab and pharmacy operations. The contractor is required to provide all labor and materials, ensuring compliance with construction specifications and local regulations. Key items specified include various ice makers, pharmacy freezers, and refrigerators, with detailed descriptions of their required features. The project also emphasizes the need for coordination with VA personnel throughout the installation process, adherence to safety and quality measures, and the contractor's responsibility for inspections and addressing any defective units. Invoices for payment must be electronically submitted, targeting completion of the project within 90 days post-notice to proceed. Additionally, the contract indicates a preference for service-disabled veteran-owned small businesses, reinforcing the VA's commitment to supporting veteran-related enterprises. Overall, the RFP encapsulates the VA's intention to enhance medical services through upgraded facility infrastructure while upholding adherence to federal procurement standards.
    Lifecycle
    Title
    Type
    4110--Pharmacy refrigerators | Tulsa VAMC 623
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    Combined Synopsis/Solicitation
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