Construction Equipment Rental for 823 RHS Construct New Roads C-64 Range
ID: FA282325Q0024Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA2823 AFTC PZIOEGLIN AFB, FL, 32542-5418, USA

NAICS

Construction, Mining, and Forestry Machinery and Equipment Rental and Leasing (532412)

PSC

LEASE OR RENTAL OF EQUIPMENT- CONSTRUCTION, MINING, EXCAVATING, AND HIGHWAY MAINTENANCE EQUIPMENT (W038)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/9d6f669127a34c26bda89c22a9619ebc/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is soliciting quotes for the rental of construction equipment to support the 823rd RHS in constructing new roads at Range C-64, Eglin Air Force Base, Florida. The procurement includes the rental of various heavy construction equipment such as dozers, steel wheel rollers, water trucks, front-end loaders, and passenger vans, required for a period of 121 days from March 1 to June 30, 2025. This equipment is crucial for the successful execution of road paving operations, ensuring compliance with safety and operational standards. Interested small businesses must submit their proposals via email by April 22, 2025, and can contact Darren Alvarez at darren.alvarez.2@us.af.ml or Rick Porter at rick.porter.1@us.af.mil for further information.

    Point(s) of Contact
    Darren Alvarez
    (850) 882-9379
    darren.alvarez.2@us.af.ml
    Rick Porter
    rick.porter.1@us.af.mil
    Files
    Title
    Posted
    Combo Construction Equipment.pdf
    The Department of the Air Force is soliciting quotes for the rental of construction equipment, specifically for the 823rd RHS construction of new roads at Range C-64, Eglin Air Force Base, Florida. This request for quotation (RFQ) identifies a need for various equipment including 2x 3-Ton Steel Wheel Rollers, Dozers, Front End Wheel Loaders, Water Trucks, and 15 Pax Vans, required for periods of either four months or two weeks. The contract is set aside for small businesses with a NAICS code of 532412. Proposals must be submitted via email by April 22, 2025. Evaluation criteria will include price, technical compliance with the statement of work, and past performance. The document outlines federal acquisition regulations and clauses related to contracting, such as compliance with business ethics and labor standards. It emphasizes the commitment to utilizing small business concerns and various federal mandates to ensure ethical and lawful acquisition of services. The solicitation highlights the government’s right to cancel offers without obligation for costs incurred by the offerors.
    RFI SSought Equipment.pdf
    The Department of Defense's United States Air Force is seeking market research for construction equipment rental, specifically looking for small businesses, including those under various socio-economic classifications like 8(a), HUBZone, and SDVOSB. The requirement includes renting equipment such as small drum rollers, dozers, water trucks, and passenger vans for upcoming projects. Interested vendors must submit a concise two-page capabilities statement demonstrating their ability to meet these requirements, clearly indicating their business size and socio-economic status. This project is 100% set aside for small businesses, and all prospective contractors need to be registered in the System for Award Management (SAM) for potential award. Responses are voluntary and will assist the government in deciding whether to conduct an open or small business-specific solicitation. The deadline for submissions is March 24, 2025, and all communications must go through the specified email, ensuring adherence to submission guidelines to avoid deletion by digital filters. This sources sought notice does not imply any contractual obligation from the government.
    SOW Heavy Equipment Rental.pdf
    The Statement of Work (SOW) outlines the requirements for renting construction equipment for the 823 RHS to support road paving activities at Eglin Air Force Base, Florida, from March 1 to June 30, 2025. The contractor must provide various heavy equipment, including a D5 dozer, steel wheel rollers, a water truck, a front-end loader, and a passenger van, ensuring all equipment is operational and meets specific safety and maintenance standards. The document specifies the condition of the equipment, which should be relatively new (under five years), clean, and equipped with necessary safety features approved by a certified mechanic. Equipment delivery must occur during designated hours, with inspections occurring before acceptance. Maintenance responsibilities fall to the contractor, requiring scheduled upkeep and emergency repairs. Furthermore, safety and security protocols for contractor personnel are discussed, emphasizing adherence to regulations and ensuring proper identification and conduct on the base. This SOW reflects a comprehensive approach to managing the rental and use of construction equipment within a governmental context, highlighting the need for operational compliance, equipment reliability, and worker safety in public projects.
    SOW Heavy Equipment Rental edited.docx
    The document outlines a Statement of Work (SOW) for the rental of construction equipment to support road paving operations by the 823rd RHS at Eglin Air Force Base, Florida, from March 1 to June 30, 2025. It details the requirements for leasing equipment, including specific types, quantities, and the conditions under which they must be delivered and maintained. Key equipment includes a dozer, steel wheel rollers, a water truck, a front-end loader, and a passenger van. Equipment must be less than five years old and delivered fully operational with necessary certifications and inspections. The contractor is responsible for maintenance, breakdown repairs, and accident responses, ensuring that alternative equipment is provided if any unit becomes inoperable for over 24 hours. Strict safety, security, and insurance regulations are also emphasized, ensuring compliance with installation protocols and OSHA standards. The document emphasizes the importance of a joint inspection upon delivery to verify equipment condition and adherence to specifications, with a clearly defined process for addressing any discrepancies or damages. Overall, the SOW ensures the successful execution of the project while prioritizing safety, compliance, and efficient equipment management.
    Similar Opportunities
    Heavy Equipment Program - Construction Equipment SPE8EC25R0005
    Dept Of Defense
    The Defense Logistics Agency (DLA) Troop Support is seeking proposals for the Heavy Equipment Program under solicitation SPE8EC25R0005, which aims to establish multiple Indefinite Delivery/Requirements Contracts for commercial construction equipment and related support. This continuous solicitation, open until January 3, 2035, requires offerors to submit comprehensive proposals that include commercial price lists, discount structures, catalogs, and invoices, with a focus on various types of construction equipment such as wheel loaders, backhoe loaders, and motor graders. The awarded contracts will facilitate the procurement of essential construction equipment for military and defense operations, ensuring a reliable supply chain for critical projects. Interested vendors must submit their proposals by January 3, 2035, at 4:00 PM EST, and can contact Angela Beschner at Angela.Beschner@dla.mil or Robert F. Spadaro, Jr. at robert.spadaro@dla.mil for further information.
    FY26 Airfield Pavement Preventative Maintenance
    Dept Of Defense
    The Department of Defense, through the Department of the Air Force, is soliciting proposals for the FY26 Airfield Pavement Preventative Maintenance project at Dover Air Force Base in Delaware. This opportunity is a 100% Small Business set-aside, requiring contractors to provide all labor, materials, equipment, and tools necessary for airfield pavement maintenance, with a project magnitude estimated between $250,000 and $500,000. The contract will be a Firm Fixed Price type with a performance period of 365 calendar days, emphasizing the importance of maintaining airfield infrastructure for operational readiness. Proposals are due by 1:00 PM EST on January 9, 2026, and must remain valid through March 31, 2026; interested parties should direct inquiries to SSgt Mariah Thompson at mariah.thompson@us.af.mil or Mr. Dimas Bernacchia at dimas.bernacchia.2@us.af.mil.
    FY26 Airfield Striping & Rubber Removal
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for the FY26 Airfield Striping & Rubber Removal project at Dover Air Force Base in Delaware. This procurement is a 100% Small Business set-aside, requiring contractors to provide all necessary labor, materials, equipment, and tools for the project, which has a magnitude between $250,000 and $500,000. The contract will be a Firm Fixed Price (FFP) type, with a performance period of 365 calendar days from the notice to proceed, and proposals are due by 1:00 PM EST on January 9, 2026. Interested parties should direct inquiries to SSgt Mariah Thompson at mariah.thompson@us.af.mil or Mr. Dimas Bernacchia at dimas.bernacchia.2@us.af.mil, and proposals must remain valid through March 31, 2026.
    3 SNOWPLOWS WITH FLEXIBLE BLADES
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is seeking quotes for the procurement of three snowplows equipped with segmented flexible blades, under solicitation number FA660626Q0002. The requirement includes two 10-12ft plows designed for Volvo L50 and JCB 416 HT, and one 18ft plow for Volvo 110, all aimed at enhancing snow removal efficiency while minimizing surface damage. These snowplows are critical for maintaining operational readiness in harsh winter conditions, ensuring effective snow clearance and equipment protection. Interested vendors must submit their quotes by 12:00 PM EST on January 9, 2026, to the designated contacts, Rosalie M. Connelly and Kyle Kalagher, via email, and must include detailed warranty information and compliance certifications as outlined in the solicitation documents.
    Facility Services for Non-Real Property
    Dept Of Defense
    The Department of Defense, specifically the Air Force Test Center, is seeking qualified small businesses to provide facility services for non-real property at Eglin Air Force Base in Florida. The procurement involves a comprehensive range of maintenance, repair, and inspection services, including structural, mechanical, electrical, and fire detection systems, as outlined in the Performance Work Statement dated December 17, 2025. This contract is critical for ensuring the operational readiness and safety of the facilities, with a total potential contract value of approximately $285,000 over a five-year period, including a base year and four option years. Interested parties must submit their offers by January 22, 2026, and can direct inquiries to Kristina B. Brannon at kristina.brannon.1@us.af.mil.
    FY25 IDIQ Hopper Dredge Rental
    Dept Of Defense
    The Department of Defense, specifically the Department of the Army, is seeking bids for the FY25 IDIQ Hopper Dredge Rental project, which involves dredging operations for the Mobile District Navigation Projects across Alabama, Mississippi, and Florida. Contractors will be required to provide the necessary equipment, materials, supplies, and manpower to fulfill the dredging requirements, with an estimated project cost ranging from $25 million to $100 million. This opportunity is open on an unrestricted basis, with a size standard for small businesses set at $37 million in average annual receipts over the past three years. Interested contractors must register in the System for Award Management (SAM) and monitor the Procurement Integrated Enterprise Environment (PIEE) for solicitation documents, which are expected to be available around September 5, 2025. For further inquiries, potential bidders can contact Terri Adams at terri.m.adams@usace.army.mil or by phone at 251-441-6500.
    SOTD Snow Equipment Rental
    Dept Of Defense
    The Department of Defense, through the U.S. Special Operations Command (USSOCOM), is soliciting quotes for the rental of specialized snow equipment to support the Special Operations Training Detachment (SOTD) in Delta Junction, Alaska. The procurement includes a variety of items such as skis, bindings, touring skins, ski poles, ski boots, goggles, mountaineering tents, snowshoes, sleeping bags, sleeping pads, and avalanche safety equipment, all required for training exercises scheduled from February 2 to February 25, 2026. This equipment is crucial for facilitating winter training operations in the Alaskan wilderness, ensuring that personnel are adequately equipped for their Observer Coach Trainer (OCT) roles. Interested vendors should note that the total award amount is estimated at $9,000,000, with quotes due by December 19, 2025, at 12:00 PM local time, and all inquiries must be directed to SFC Samuel Capello via email by December 29, 2025.
    Heavy Equipment Program - Sweeper and Scrubber Equipment SPE8EC25R0003
    Dept Of Defense
    The Defense Logistics Agency (DLA) Troop Support is issuing a solicitation for the Heavy Equipment Program, specifically for sweeper and scrubber equipment under solicitation number SPE8EC25R0003. This opportunity seeks proposals for multiple Indefinite Delivery/Requirements Contracts for new commercial equipment, including utility sweepers, warehouse sweepers, street sweepers, and associated support services for the U.S. Military and other authorized government agencies. The contracts will have a ten-year term with no options, and proposals must be submitted by November 16, 2034, at 4:00 PM EST, with evaluations based on the Lowest Price Technically Acceptable (LPTA) method. Interested vendors can contact Angela Beschner at Angela.Beschner@dla.mil or Robert F. Spadaro, Jr. at robert.spadaro@dla.mil for further information.
    SOTD Snowmobile Rental
    Dept Of Defense
    The Department of Defense, specifically the U.S. Special Operations Command (USSOCOM), is soliciting proposals for the rental of snowmobiles and related equipment to support a Special Operations Training Detachment (SOTD) exercise in Delta Junction, Alaska. The procurement requires the provision of fifteen utility snowmobiles, four high-clearance trailers, six Siglin sleds, thirty fuel cans, maintenance services, and additional equipment, with delivery scheduled for February 2, 2026, and the performance period extending until February 25, 2026. This equipment is crucial for facilitating training exercises in a challenging environment, ensuring operational readiness for special operations forces. Interested vendors, particularly those classified as Women-Owned Small Businesses (WOSB), should direct inquiries to SFC Samuel Capello at samuel.capello.mil@socom.mil by December 29, 2025, and submit their offers by January 7, 2026, with an estimated contract value of $9,000,000.00.
    Cleaning Equipment
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force through the 379th Contracting Squadron (379 ECONS), is seeking small businesses capable of providing various cleaning equipment for operations at Al Udeid Air Base in Qatar. The procurement includes a range of items such as ride-on scrubber/sweepers, battery-powered walk-behind scrubber dryers, wet & dry vacuum cleaners, high-pressure cleaners, and manual cleaning tools, all with specific technical requirements to ensure suitability for industrial cleaning tasks. This opportunity is part of a Total Small Business Set-Aside initiative, encouraging participation from small disadvantaged businesses, HUBZone firms, and other designated small business categories. Interested vendors must submit a capability statement by December 22, 2025, to Diana Alen at diana.alen@us.af.mil, detailing their business capabilities and past performance.