ME-MAINE COASTAL ISLANDS NWR-HVAC MAINTE
ID: 140FS325Q0018Type: Solicitation
Overview

Buyer

INTERIOR, DEPARTMENT OF THEUS FISH AND WILDLIFE SERVICEFWS SAT TEAM 3Falls Church, VA, 22041, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- PLUMBING, HEATING, AND WASTE DISPOSAL EQUIPMENT (J045)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/911cd90d613a4c229c5f5dfd21913b7c/view
Timeline
    Description

    The U.S. Fish and Wildlife Service, under the Department of the Interior, is seeking qualified contractors for HVAC Maintenance Plan Services at the Maine Coastal Islands National Wildlife Refuge. The procurement is a total small business set-aside, focusing on plumbing, heating, and air-conditioning contractors, with a contract duration spanning a base year and four option years, from January 15, 2025, to January 14, 2030. This maintenance service is critical for ensuring the operational efficiency of HVAC systems, which play a vital role in the refuge's environmental management. Interested contractors must attend a mandatory site visit on January 7, 2025, and submit their proposals electronically by January 10, 2025. For further inquiries, contact Keith Rose at keith_rose@fws.gov or call 612-713-5423.

    Point(s) of Contact
    Rose, Keith
    (612) 713-5423
    keith_rose@fws.gov
    Files
    Title
    Posted
    B03_-_Service_Contract_Act_WD___2015-4009.pdf
    The document outlines the wage determination under the Service Contract Act for federal contracts, specifying that all contractors must comply with minimum wage rates set by Executive Orders 14026 and 13658. Effective from January 30, 2022, contracts must pay at least $17.20 per hour or a higher applicable rate for work performed in 2024, while contracts awarded between January 1, 2015, and January 29, 2022, must comply with a minimum of $12.90. The wage determination applies to various counties in Maine and lists multiple occupations with corresponding wage rates and conditions. Additionally, required benefits include health and welfare, vacation time, and paid sick leave provisions under Executive Order 13706. The document also explains the conformance process for unlisted job classifications and provides guidance on maintaining compliance with wage and classification standards. This information is essential for contractors involved in government RFPs, grants, and state/local proposals, emphasizing federal requirements for fair labor practices.
    B08_-_HVAC_Statement_of_Work.pdf
    The Statement of Work (SOW) outlines the requirements for a HVAC Preventive Maintenance Service Plan at the Maine Coastal Islands National Wildlife Refuge Headquarters in Rockland, Maine. The contractor is tasked with providing comprehensive preventive maintenance for various HVAC components, including air handler units, exhaust fans, cabinet heaters, and associated hardware. Key maintenance activities include regular inspections, lubrication, part replacements, and detailed reporting after each service visit. Emergency service provisions include a three-hour response time for urgent issues outside scheduled maintenance. The contractor will cover all associated labor and normal maintenance costs, while the government will handle costs for unexpected repairs. The service plan emphasizes routine monitoring, proper operation, and preventive actions to maintain optimal HVAC functionality. Additionally, the document highlights customer obligations related to access and communication of equipment performance issues. Overall, this SOW establishes a framework for ensuring HVAC systems remain operational and efficient, contributing to the refuge's environmental management goals.
    B08_-_Past_Performance_Survey.doc
    The "Past or Present Performance Survey" is a governmental document designed to collect key information from companies regarding their experience with contracts and subcontracts. It seeks to evaluate a firm's past performance on projects, particularly those involving government contracts, though non-government contracts can also be included. Key sections solicit details about the company, including its structure, management, and unique entity identifier, followed by three designated sections for contractors to provide specifics on individual contracts. For each contract, companies must include information about the contracting agency, project scope, performance roles, subcontracted work, timelines, budget, and quality and safety plans used during execution. Furthermore, it addresses any quality control or safety issues faced, how they were resolved, and the percentage of work completed. The survey culminates with a certification section for the preparer to validate the information. Ultimately, the survey plays a critical role in assessing the qualifications and reliability of potential contractors for future federal and state contracts, supporting decision-making processes in public sector procurement.
    Sol_140FS325Q0018.pdf
    The document outlines a Request for Quote (RFQ) for HVAC Maintenance Plan Services for the U.S. Fish and Wildlife Service at the Maine Coastal Islands National Wildlife Refuge. The solicitation number 140FS325Q0018 is set as a small business set-aside, with a focus on plumbing, heating, and air-conditioning contractors as per NAICS code 238220, and a maximum size standard of $19 million. The contract includes a base year and four option years for maintenance services, from January 15, 2025, to January 14, 2030, with an anticipated award date of January 15, 2025. Interested contractors must attend a mandatory site visit on January 7, 2025. Offers must be submitted electronically by January 10, 2025. Evaluation criteria focus on technical experience, management plans, capability, and past performance, with an emphasis on similar completed work. Proposals must contain a completed SF 1449, company information, technical capabilities, past performance references, and pricing. The solicitation also includes a directive regarding compliance with federal regulations and electronic invoicing requirements. This procurement process demonstrates a commitment to leveraging small businesses while ensuring compliance and performance standards for critical maintenance services.
    Lifecycle
    Title
    Type
    ME-MAINE COASTAL ISLANDS NWR-HVAC MAINTE
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