Dorm HVAC Coil Cleaning
ID: FA462525Q0003Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4625 509 CONS CCWHITEMAN AFB, MO, 65305-5344, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/56dee7b6075b45669dca5fde873468d2/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is seeking a qualified contractor to perform HVAC coil cleaning services for 138 fan coil units at Whiteman Air Force Base in Missouri. The contractor will be responsible for providing all necessary labor, supervision, equipment, and materials to ensure the cleaning process is conducted safely and efficiently, adhering to the outlined Statement of Work. This maintenance is crucial for maintaining air quality and system efficiency in the dormitory environment, thereby ensuring the health and comfort of residents. Interested small businesses must submit their quotes by April 14, 2025, and are encouraged to contact Lt. Joshua Sturgill or Chance Slaton for further details regarding the solicitation and requirements.

    Files
    Title
    Posted
    Atch 1 SOW - Dorm HVAC Coil Cleaning.pdf
    The Statement of Work for Project 2024081 outlines the cleaning process for 138 fan coil units in Discovery Hall Dormitory, aimed at maintaining air quality and system efficiency. The contractor is required to clean a maximum of two units at a time during designated hours (0700-1600). The cleaning involves several steps: shutting down power, removing and washing parts, inspecting motor components, applying non-caustic cleaning agents, vacuuming coils, and rinsing thoroughly. Additionally, the condensate tray must be cleaned and sterilized. The process concludes with reassembling the unit and ensuring its functionality before cleaning the workspace. This document is part of a government RFP, seeking a qualified contractor to execute essential maintenance in a shared living environment, ensuring health and comfort for residents while complying with safety and operational standards.
    Atch 2 - Price Schedule and Amendment Acknowledgement.xlsx
    The document outlines a government solicitation for cleaning services focused on fan coil units in Building 1561. The specific requirements denote a total quantity of 138 units requiring cleaning, categorized as a service under the solicitation reference FA462525Q0003. The price schedule indicates a unit price and total price of $0.00, which may imply pending pricing discussions or negotiation with potential contractors. This RFP is part of a broader federal initiative to maintain and enhance government facilities by inviting qualified vendors to submit proposals for services that ensure operational efficiency and adherence to health standards. The focus on cleaning such HVAC components is vital for maintaining air quality and system effectiveness in federal buildings, reflecting the government's commitment to providing safe and functional environments.
    Atch 3 - Provisions and Clauses.pdf
    The document pertains to a federal Request for Proposal (RFP) identified as FA462525Q0003, detailing various incorporated clauses related to government contracting requirements. It includes regulations on Compensation of Former DoD Officials, whistleblower rights, safeguarding information, and cyber incident reporting, alongside stipulations governing subcontracting, small business set-asides, and environmental compliance. Key clauses emphasize the importance of cybersecurity, with a focus on protecting defense information and ensuring compliance with cybersecurity assessments. Provisions for labor laws, including veterans’ employment rights and prohibitions against forced labor, are also highlighted. The document outlines requirements for the System for Award Management (SAM) maintenance and emphasizes the need for compliance with commercial practices including payment submissions via electronic methods. This RFP is structured in detailed sections, including specific clauses applicable to government contracts, compliance measures, and certification requirements essential for contractors. The intention behind this document is to establish clear legal and operational frameworks for contractors engaging with federal agencies, aiming to enhance transparency, accountability, and adherence to governmental standards in procurement processes.
    Atch 4 - Wage Determination 2015-5089 Rev 26 Dtd 12-23-24.pdf
    The document outlines Wage Determination No. 2015‐5089, issued by the U.S. Department of Labor under the Service Contract Act, detailing minimum wage and fringe benefits for workers in specified occupations in certain Missouri counties. The determination establishes minimum hourly wages—$17.75 for contracts after January 30, 2022, and $13.30 for contracts awarded between January 2015 and January 2022. Fringe benefits include health, welfare, vacation, and sick leave provisions. The document categorizes various occupations with corresponding wage rates, emphasizing compliance for contractors with federal contracts, especially under two executive orders concerning minimum wage and paid sick leave. It outlines the responsibilities of contractors regarding employee classifications not listed, requiring requests for wage conformance and appropriate classifications through established protocols. By providing this structured information, the document serves as a vital reference for ensuring fair labor standards and compliance with federal regulations in government contracts and offers guidance on workers' protections under the Service Contract Act and corresponding executive orders.
    COMBO - Dorm HVAC Coils - CO Signed.pdf
    The document outlines a combined synopsis/solicitation for HVAC coil cleaning services at the dormitories of WAFB, referenced under RFQ number FA462525Q0003. This solicitation is a 100% Small Business set-aside under the NAICS code 238220. The project is regulated by relevant FAR guidelines and emphasizes that no funds are currently available for the effort, with awards contingent on funding availability. Vendors must respond by submitting quotes via specified emails by April 14, 2025. Quotes will be evaluated on a Lowest-Price Technically Acceptable basis, focusing on price and technical acceptability criteria, which include submission of a work schedule, certified electricians, and warranty terms. The document warns that failure to adhere to guidelines may result in disqualification. Additional requirements entail registration in the System for Award Management to be considered for the contract and clear communication regarding financial capabilities if financial relationships exist. This solicitation is part of the government’s commitment to maintaining proper facility management and ensuring compliance with federal regulations for service procurement.
    Lifecycle
    Title
    Type
    Dorm HVAC Coil Cleaning
    Currently viewing
    Combined Synopsis/Solicitation
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