H299--AMENDMENT TO REQUEST FOR QUOTES OPEN SOLICITATION UP TO SMALL BUSINESSES 24 HOUR MONITORING AND RECORDING SERVICES 36C24526Q0126
ID: 36C24526Q0126Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF245-NETWORK CONTRACT OFFICE 5 (36C245)LINTHICUM, MD, 21090, USA

NAICS

Facilities Support Services (561210)

PSC

EQUIPMENT AND MATERIALS TESTING- MISCELLANEOUS (H299)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/94433476f76646ee89912b72fddd0229/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking quotes from qualified small businesses for 24-hour monitoring and recording services at the Washington DC VA Medical Center. This procurement, identified as RFQ 36C24526Q0126, aims to ensure continuous monitoring and service checks of HVAC and utility systems, with a contract period that includes a base year and two optional years, requiring inspections and detailed logging of deficiencies. The amendment to the solicitation has expanded eligibility to all qualified small businesses, fostering greater competition, and the deadline for quote submissions has been extended to December 22, 2025, at 10:00 AM ET. Interested parties should direct inquiries and submissions to Contracting Officer Bill Pratt at billie.pratt@va.gov or call 410-642-2411.

    Point(s) of Contact
    Bill PrattContracting Officer
    (410) 642-2411
    Billie.Pratt@va.gov
    Files
    Title
    Posted
    36C24526Q0126 0001_1.docx
    The Department of Veterans Affairs (VA) has issued an amendment to Request for Quotes (RFQ) 36C24526Q0126 for 24-hour monitoring and recording services. This solicitation is set aside for small businesses. The amendment specifies a response date of December 22, 2025, at 10:00 AM Eastern Time. The contracting office is located in Perry Point, MD, with the point of contact being Billie Pratt (Billie.Pratt@va.gov, 410-642-2411). The services will be performed at the Washington DC VA Medical Center, 50 Irving Street NW, Washington DC 20422. This amendment updates the original RFQ for essential services within the VA system.
    36C24526Q0126 0001.pdf
    Amendment 0001 to RFQ 36C24526Q0126 expands the solicitation for 24-hour monitoring and recording services to include all qualified Small Businesses, moving beyond the initial restriction to Service-Disabled Veteran-Owned Small Businesses. This amendment aims to foster greater competition and secure a fair and reasonable quote. Additionally, the deadline for submitting quotes has been extended to December 22, 2025, at 10:00 AM ET. The Department of Veterans Affairs requires continuous monitoring, recording every two hours, and service checks for a contract period that includes a base year (January 9, 2026, to January 8, 2027) and two optional years, each with similar service requirements. Quotes should be sent to Bill Pratt at billie.pratt@va.gov.
    36C24526Q0126_1.docx
    The Department of Veterans Affairs (VA) is seeking quotes for 24-hour monitoring and recording services at the Washington DC VAMC. This Request for Quotes (RFQ) is designated as a Service-Disabled Veteran-Owned Small Business (SDVOSBC) set-aside. The solicitation, number 36C24526Q0126, has a response deadline of December 3, 2025, at 10:00 AM Eastern Time. The contracting office is located in Perry Point, MD, with the point of contact being Contracting Officer Bill Pratt (billie.pratt@va.gov). The place of performance is 50 Irving Street NW, Washington DC. Required attachments include the solicitation document, wage determination, campus map, and VA form VA1028_D_2020-02-24.
    36C24526Q0126.pdf
    This government Request for Quotations (RFQ) from the Department of Veterans Affairs (VA) seeks a contractor to provide 24-hour monitoring and recording services for HVAC and utility systems at the Washington DC VA Medical Center. The contract includes a base year and two option years, with services to be performed 365 days a year, involving hourly inspections and detailed deficiency logging across multiple buildings. The contractor must possess specific licenses (Plumbing, HVAC-R), EPA certifications, and at least five years of journeyman-level experience. Submissions for quotes and requests for information are due in early December 2025. The RFQ is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and outlines detailed contract terms, conditions, insurance requirements, and electronic invoicing procedures.
    Campus Map.pdf
    The provided document is a campus map detailing the layout of a medical facility, likely a VA hospital, given the context of government RFPs. It illustrates the locations of various buildings, including the Main Hospital (Bldg. 01), Admin. Office (Bldg. 17), Fisher House (Bldg. 16), Research (Bldg. 04), and Clinical Research Center (Bldg. 14). The map also clearly marks numerous parking lots (Lot 1 through Lot 10, Lot 2 West, Lot 2 East, Lot 7, Lot 8, Lot 9, Employee Parking Garage Bldg. 06, and Parking Garage Bldg. 15), indicating accessibility for different user groups. Key entrances such as the Main Entrance, North Entry, South Entry, and EMS Entrance are highlighted, along with major surrounding streets like 1st Street N.W., Irving Street N.W., Michigan Avenue N.W., and North Capitol Street. Additional features include La Petite Day Care, a Transition & Care Management Center, and an All Vets Healing Garden. The map also specifies traffic flow (One Way Traffic) and services like Valet Drop-Off and a VA Shuttle Bus, providing essential navigational information for visitors, patients, and staff. This type of document is crucial for operational planning and public information within government facilities.
    VA1028_D_2020-02-24.pdf
    VHA Directive 1028 establishes policies for the installation, operation, testing, and maintenance of Facility Electrical Power Systems at VA medical facilities and affiliate sites. It emphasizes compliance with The Joint Commission, OSHA, and NFPA electrical standards to ensure safe, reliable, and efficient operation. Key responsibilities are outlined for various VA personnel, including the Under Secretary for Health, VISN Directors, and VA Medical Facility Directors, covering everything from overall compliance to specific testing and maintenance protocols. The directive details requirements for emergency power systems, de-energized and energized work procedures, and mandatory electrical safety training for employees. Regular inspections, testing (including annual and triennial tests of generators and electrical equipment), and documentation are critical components to mitigate risks and ensure continuous, safe patient care. This directive ensures a standardized approach to electrical system management across VHA facilities.
    WAGE DETERMINATION.pdf
    Lifecycle
    Title
    Type
    H299--REQUEST FOR QUOTES 24 Hour Monitoring and Recording Services Washington DC VAMC 36C24526Q0126
    Currently viewing
    Combined Synopsis/Solicitation
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