4110--Walk-In Cooler/Freezer and Hood **NEW EQUIPMENT ONLY**
ID: 36C25625Q0477Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF256-NETWORK CONTRACT OFFICE 16 (36C256)RIDGELAND, MS, 39157, USA

NAICS

Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing (333415)

PSC

REFRIGERATION EQUIPMENT (4110)

Original Source

https://sam.gov/opp/3568f027b4bf416c81da4448c6a68890/view
Timeline
    Description

    The Department of Veterans Affairs is seeking suppliers for the procurement of new walk-in cooler/freezer and hood ventilation systems for the North Little Rock Eugene Towbin Memorial Hospital Campus. This initiative is part of the construction of a new Nutrition and Food Service Facility, requiring the installation of three walk-in coolers and two walk-in freezers, along with hood systems that meet stringent safety and sanitation standards, including NSF and UL certifications. The project emphasizes compliance with federal, state, and local regulations to ensure efficient and safe food service operations. Interested vendors, particularly small businesses including those that are 8(a), Hub Zone, Service-Disabled Veteran-Owned, and Veteran-Owned, must respond to the Sources Sought Notice by February 17, 2025, at 2:00 PM Central Time, providing relevant business information to the primary contact, Arlene A. Blade, at arlene.blade@va.gov.

    Point(s) of Contact
    ARLENE A. BLADEContracting Officer
    (318) 466-4281
    arlene.blade@va.gov
    Files
    Title
    Posted
    36C25625Q0477.docx
    The document is a Sources Sought Notice issued by the Alexandria VA Health Care System, primarily aimed at gathering market research regarding potential suppliers for new walk-in cooler/freezer and hood equipment. The notice indicates that there is no obligation for solicitation, and it focuses on identifying the interest and capability of small businesses, including those that are 8(a), Hub Zone, Service-Disabled Veteran-Owned, and Veteran-Owned. Interested parties must respond by emailing the provided contact, Arlene A. Blade, with specific information about their business, including socio-economic category, contact details, and distributor information. The notice refers to the North American Industry Classification Code (NAICS) 333415, which deals with manufacturing air conditioning, heating, and refrigeration equipment. The responses are due by February 17, 2025, at 2:00 PM Central Time, and the responses will not be compensated by the government. This initiative reflects the Department of Veterans Affairs' interest in leveraging small business manufacturers and distributors for its equipment needs while ensuring adherence to regulatory processes.
    DRAFT STATEMENT OF WORK.docx
    The North Little Rock Eugene Towbin Memorial Hospital Campus is constructing a new Nutrition and Food Service Facility, necessitating the purchase and installation of various kitchen equipment, specifically walk-in cooler/freezer and hood ventilation systems. This statement of work outlines the project, which initiates installation on May 5, 2025, during the ongoing construction. Key components include three walk-in coolers and two walk-in freezers with specified designs and features adhering to stringent safety and sanitation standards, including NSF and UL certifications. The document specifies installation requirements, physical characteristics of equipment, and detailed dimensions to ensure compliance with operational and safety codes. Additionally, the scope includes hood ventilation systems with precise performance specifications, outlining equipment for multiple cooking appliances and adherence to fire safety regulations. The entire process prioritizes meeting federal, state, and local regulations while ensuring efficiency and safety in food service operations, thereby supporting the hospital's commitment to providing quality nutrition services.
    Lifecycle
    Title
    Type
    4110--Walk-In Cooler/Freezer and Hood **NEW EQUIPMENT ONLY**
    Currently viewing
    Sources Sought
    Similar Opportunities
    J041--J041/238220 | Heating and Cooling | HVAC Refrigeration Equipment Replacement for Walk-in Fridge | Philadelphia VA Medical Center
    Buyer not available
    The Department of Veterans Affairs is seeking proposals from qualified Veteran-Owned Small Businesses (VOSBs) for the replacement of HVAC refrigeration equipment at the Philadelphia VA Medical Center. The project involves the replacement of failing components in a walk-in cooler, requiring bidders to provide all necessary parts, labor, and materials while adhering to stringent specifications regarding equipment capabilities and environmental safety. This procurement is crucial for maintaining operational efficiency at the facility, with proposals due by February 14, 2025, and a mandatory site visit scheduled for January 30, 2025. Interested contractors should direct inquiries to Contract Specialist Eric Christy via email, and must acknowledge Amendment 0001 to the solicitation when submitting their quotes.
    4110--Pharmacy Refrigerators (LL)
    Buyer not available
    The Department of Veterans Affairs is soliciting quotes for the procurement of five pharmacy-grade refrigerators, specifically the Helmer Scientific iSeries Pharmacy Refrigerator Part iPR125-GX or equivalent, under a firm-fixed-price contract. The procurement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and requires the refrigeration units to meet stringent specifications, including advanced monitoring features, alarm systems, and compliance with medical-grade certification standards. These refrigerators are crucial for maintaining the integrity of pharmaceutical products in healthcare settings, ensuring compliance with safety and reliability standards. Interested contractors must submit their responses by February 18, 2025, at 08:00 Pacific Time, and can direct inquiries to Contract Specialist Melissa Ramirez at Melissa.Ramirez8@va.gov.
    J041--Cooper-Atkins-Temp Trak Temperature and Humidity Sensing System Service and Maintenance
    Buyer not available
    The Department of Veterans Affairs is seeking qualified vendors to provide service and maintenance for the Cooper-Atkins Temp Trak Temperature and Humidity Sensing System at the Central Arkansas Veterans Healthcare System. The procurement aims to ensure comprehensive support, including calibration, technical assistance, and ongoing training, while adhering to National Institute of Standards and Technology (NIST) certification protocols. This system is crucial for maintaining optimal environmental conditions in healthcare operations, thereby supporting the well-being of veterans. Interested parties must submit their quotations by February 20, 2025, and may direct inquiries to Contracting Officer Anthony Marion at anthony.marion2@va.gov or by phone at 713-794-7408.
    Y1FD--Project: 508-22-102, Renovate Nutrition and Food Service and Freezers
    Buyer not available
    The Department of Veterans Affairs is soliciting proposals for the renovation of the Nutrition and Food Service and Freezers at the Atlanta Veterans Affairs Medical Center, specifically targeting Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The project involves extensive interior renovations covering approximately 13,570 square feet, with a budget estimated between $5 million and $10 million, including demolition, structural adjustments, and the installation of advanced electrical, plumbing, HVAC systems, and refrigeration equipment. This renovation is crucial for enhancing operational efficiency and ensuring compliance with health and safety standards in the facility. Proposals must be submitted electronically by February 20, 2025, with a mandatory site visit scheduled for January 14, 2025. Interested contractors can reach out to Contracting Officer Joyce Powers at joyce.powers1@va.gov for further inquiries.
    J041-- Quarterly Power Washing of Kitchen Vent Hoods and Exhaust Cleaning (5 total vent hoods)
    Buyer not available
    The Department of Veterans Affairs is seeking quotes for quarterly power washing and exhaust cleaning services for kitchen vent hoods at the Overton Brooks VA Medical Center in Shreveport, Louisiana. The procurement involves cleaning five kitchen exhaust systems, ensuring compliance with NFPA 96 and The Joint Commission standards, and requires completion of services within 90 to 100 days post-award. This contract is set aside for small businesses and includes a base period of one year with four optional renewal years, emphasizing safety and regulatory compliance. Interested vendors must submit quotes by February 13, 2025, and direct any questions to Contract Specialist Rhonda Gibson at rhonda.gibson2@va.gov.
    N041--Answer Technical Questions | NTX HVAC Coil Replacements
    Buyer not available
    The Department of Veterans Affairs is seeking bids for the replacement of HVAC coils at the Dallas VA Medical Center under solicitation number 36C25725Q0217. This project involves the removal of old coils and installation of new VA-supplied coils, requiring qualified contractors to adhere to safety protocols and provide detailed service reports post-installation. The initiative emphasizes the VA's commitment to engaging Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) while ensuring the efficient operation of its facilities. Interested contractors must submit their proposals by February 14, 2025, at 4 PM Central Time, and can contact Contract Specialist Sherine Brooks at Sherine.Brooks@va.gov or 254-899-6034 for further details.
    4130--618-25-2-6017-0018 - Supply - Freeze Proof Steam Coil - MPLS
    Buyer not available
    The Department of Veterans Affairs is soliciting proposals for the procurement of an Armstrong Freeze Proof Steam Coil, specifically designed for the Minneapolis Veterans Affairs Health Care System. This single-source acquisition is critical for maintaining the HVAC system's operational integrity, ensuring a safe and comfortable environment for veterans and staff, as the unique specifications of the coil necessitate sourcing directly from the Original Equipment Manufacturer, Armstrong International. The Request for Proposal (RFP) emphasizes small business participation and requires submissions to demonstrate the ability to meet performance standards, with offers due by February 26, 2025, and inquiries accepted until February 19, 2025. Interested parties can contact Contract Specialist Robert J Bennett at Robert.Bennett8@va.gov for further information.
    J065--Helmer Fridge/Freezer Preventative Maintenance
    Buyer not available
    The Department of Veterans Affairs is seeking sources for preventative maintenance services for Helmer (TrueBlue) refrigerators and freezers within the North Texas VA Healthcare System. The required services include calibration of temperature probes, cleaning, inspecting mechanical and electrical components, performing remedial maintenance, and documenting all services rendered at various VA hospitals and outpatient clinics across Texas, including Dallas, Bonham, Garland, Fort Worth, Grand Prairie, Plano, and Tyler. This maintenance is crucial for ensuring the proper functioning of medical equipment that supports patient care. Interested contractors are invited to respond by February 17, 2025, providing details about their capabilities, business size, set-aside status, and relevant certifications. For further inquiries, Michelle Cunningham, the Contract Specialist, can be contacted at michelle.cunningham@va.gov or (254) 743-2952.
    Condenser and Coil Replacement American Lake VA Medical Center at BLDG 81
    Buyer not available
    The Department of Veterans Affairs is seeking contractors for the replacement of condensers and coils at the American Lake VA Medical Center, specifically in Building 81. The project involves the installation of custom evaporator coils, outdoor condensing units, and new refrigeration piping for two air handling units, AHU-5 and AHU-9, while ensuring compliance with VA safety and environmental standards. This initiative underscores the VA's commitment to maintaining its facilities and providing a safe environment for patients and staff through essential mechanical system upgrades. Interested contractors can reach out to Adam Hill at adam.hill3@va.gov or call 360-619-5977 for further details regarding this sources sought notice.
    Walk In Fridge & Freezer
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is seeking contractors to replace the existing walk-in refrigerator and freezer combination unit at Moody Air Force Base in Georgia. The project involves the complete removal of outdated equipment and the installation of a new two-compartment unit, measuring 11'W x 29'L x 7'7"H, designed for efficient refrigeration and freezing, with compliance to civil engineering standards. This procurement is crucial for maintaining operational efficiency and safety in food storage at the facility. Interested contractors must submit their quotes by February 17, 2025, and are encouraged to attend a site visit on February 11, 2025, with all inquiries directed to June Alba at june.alba@us.af.mil or Maria Jimenez at maria.jimenez.5@us.af.mil.