457675 - X-ray Microscope Instrument (XRM) Request for Proposal
ID: 457675Type: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFBROOKHAVEN NATL LAB -DOE CONTRACTORUpton, NY, 11973, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

LABORATORY EQUIPMENT AND SUPPLIES (6640)

Original Source

https://sam.gov/opp/4c9035dce5234b5abdf4c61a5746e08a/view
Timeline
    Description

    The Department of Energy, through Brookhaven Science Associates, LLC, is soliciting proposals for the procurement of a high-resolution X-ray Microscope (XRM) to be utilized at the Center for Functional Nanomaterials at Brookhaven National Laboratory. The XRM will be designed to analyze solid samples in both ambient and vacuum conditions, emphasizing advanced technical specifications and capabilities. This procurement is critical for advancing research in nanoscience and supporting national energy initiatives. Proposals are due by 2:00 PM ET on April 18, 2025, and interested parties should direct inquiries to Lisa Gonzales at lgonzales@bnl.gov or call 631-344-5965.

    Point(s) of Contact
    Lisa Gonzales
    (631) 344-5965
    lgonzales@bnl.gov
    Files
    Title
    Posted
    1. RFP 457675 2-13-2025.pdf
    Brookhaven Science Associates (BSA) is soliciting proposals for a high-resolution X-ray Microscope (XRM) through Request for Proposal (RFP) No. 457675, managed under a contract with the U.S. Department of Energy. This procurement is categorized under Full and Open Competition within the diagnostic laboratory instruments manufacturing sector. Offerors must submit technical and business/price proposals by specific deadlines, with a projected award date in May 2025. Proposals will be evaluated based on criteria such as technical capabilities, past performance, and manufacturing capacity, with the focus on achieving the best value for BSA. Responses must adhere strictly to the outlined proposal format and content requirements, with clear differentiation between technical and pricing documents. Key proposals must include corporate profiles, pricing details, and compliance with regulations like the Buy American Act. BSA emphasizes the importance of responsiveness and clarity in proposals and reserves the right to modify submission timelines and accept proposals deemed in its best interest. This initiative reflects a commitment to enhancing research capabilities at the Center for Functional Nanomaterials at Brookhaven National Laboratory while adhering to procurement best practices and regulatory guidelines.
    1. RFP 457675 2-24-2025 Amend 1.pdf
    Brookhaven Science Associates (BSA) is issuing Request for Proposal (RFP) No. 457675 for the procurement of a high-resolution X-ray Microscope (XRM) for the Center for Functional Nanomaterials at Brookhaven National Laboratory, managed under a Prime Contract with the U.S. Department of Energy. This solicitation encourages full and open competition, targeting manufacturers within the analytical laboratory instrumentation sector. The RFP outlines a comprehensive scope of work and specifies requirements for proposals, including a Technical Proposal and a Business/Price Proposal, each with distinct submission guidelines and evaluation criteria. Key deadlines include proposal question submissions by March 6, 2025, and proposal submissions by April 4, 2025, with an estimated award date anticipated in May or June 2025. Proposals will be evaluated on performance requirements, technical capabilities, prior experience, and manufacturing capabilities. A Best Value procurement approach will be utilized, allowing price and non-price factors to be compared in determining the most advantageous offer. The document emphasizes adherence to proposal formats, registration requirements in the U.S. Government supplier database (SAM), and the inclusion of additional forms pertaining to compliance and evaluation. This procurement reflects the federal government’s methodical approach to acquiring advanced scientific equipment while maintaining competitive bidding practices.
    1. RFP 457675 3-28-2025 Amend 2.pdf
    Brookhaven Science Associates (BSA) is issuing Request for Proposal (RFP) No. 457675 for the procurement of a high-resolution X-ray Microscope (XRM) to support research at the Center for Functional Nanomaterials at Brookhaven National Laboratory. This initiative follows a Full and Open Competition under NAICS code 334516. The Offeror is responsible for all aspects of providing the equipment, which must operate under ambient or vacuum conditions. Key proposal deadlines include questions due by March 6, 2025, and the submission of proposals by April 10, 2025, with an estimated award period commencing in May or June 2025. Proposals must be organized into separate volumes for technical and business/price details, demonstrating responsiveness to scope requirements, and including comprehensive corporate profiles, pricing, and financial documentation. The evaluation will employ a "Best Value" methodology assessing technical capabilities, prior experience, manufacturing competence, and quality assurance, prioritizing technical factors above price in selection. Proposals failing to achieve at least 65% of the total technical evaluation points will be considered non-responsive. Enclosed forms, such as the draft contract and pricing sheet, must be reviewed and adhered to by Offerors. All questions must be directed to Contracts Specialist Lisa C. Gonzales.
    1. RFP 457675 4-9-2025 Amend 3.pdf
    Brookhaven Science Associates (BSA), operating under a contract with the U.S. Department of Energy, is seeking proposals for a high-resolution X-ray Microscope (XRM) via RFP No. 457675. This procurement is categorized under Full and Open Competition, specifically targeting manufacturers under the NAICS code 334516, with a maximum size standard of 1,000 employees. The XRM will be used at the Center for Functional Nanomaterials to analyze solid samples. Proposals are to be submitted in two volumes: a Technical Proposal and a Business/Price Proposal. Each must adhere strictly to submission guidelines, with deadlines for questions and proposals set between February and April 2025. BSA emphasizes responsiveness and adherence to proposal requirements, with late proposals considered only at BSA's discretion. Evaluation will be based on criteria including performance, prior experience, manufacturing capabilities, and quality assurance, with a focus on providing the "Best Value" to BSA. Offerors must comply with federal procurement regulations, including the Buy American Act, and must include small business subcontracting plans if applicable. The evaluation process may involve discussions or negotiations prior to final award selections, making the technical capabilities of proposals a significant consideration in determining best value for BSA.
    A.2 DRAFT SOW.pdf
    The document pertains to federal government Request for Proposals (RFPs) and grants. It outlines key information regarding the acquisition of services or funding opportunities, detailing specific criteria and documentation required for submissions. The main topic involves methodologies for responding to these RFPs, emphasizing the importance of compliance with guidelines and regulations stipulated by federal entities. Key points include the definition of eligible projects, the timeline for proposal submissions, evaluation criteria, and funding limitations. Additionally, it provides insights into the criteria for proposal acceptance based on effectiveness, feasibility, and budget appropriateness. The tone reflects an instructional approach, outlining the process for potential applicants while maintaining focus on clarity and rigor. The document serves as a crucial resource for organizations seeking federal assistance, guiding them through the complex landscape of government procurement and grant funding opportunities. Understanding these guidelines is vital for ensuring that proposals meet the necessary standards and, thus, enhance the likelihood of receiving funding or approval.
    A.3 DRAFT Technical Specifications.pdf
    The government document pertains to upcoming funding opportunities related to federal grants and RFPs (Requests for Proposals) at both state and local levels. It outlines the various sectors targeted by these funding initiatives, including infrastructure, public health, environmental protection, and education. The document emphasizes the importance of adherence to project guidelines and local regulations, ensuring accountability in the use of funds. It also provides a roadmap for applicants, detailing the eligibility criteria, application timelines, and required documentation for proposals. The purpose of this funding is to incentivize community projects that align with federal priorities and enhance public services. By promoting collaboration among government agencies and stakeholders, the document aims to foster comprehensive development that meets community needs while conforming to federal objectives. Overall, the file serves as a crucial resource for organizations seeking funding to support their projects, highlighting the government's commitment to addressing various societal challenges.
    Enclosure 1 - Draft Contract 457675 w Exhibits 2-13.pdf
    The document outlines a contractual agreement between Brookhaven Science Associates (BSA) and a yet-to-be-determined contractor to provide a high-resolution X-ray Microscope (XRM) for the Center for Functional Nanomaterials. The contract stipulates the contractor's responsibilities regarding the provision, installation, and commissioning of the XRM, specifically to facilitate the analysis of solid samples under varying pressure conditions. Key deliverables include comprehensive reports, a program plan, and multiple technical design stages, with set timelines for each. Moreover, the scope includes complex requirements for safety, quality assurance, and compliance with electrical safety codes and environmental regulations. Installation demands careful logistical planning, including a clear plan for waste management. The contractor is also required to deliver extensive documentation detailing the instrument's operational and maintenance protocols. This contract reflects the stringent standards and detailed procedural expectations of government projects, positioning the XRM as a vital tool for advancing nanoscience research and addressing national energy challenges.
    Enclosure 2 - Evaluation Criteria 2-5-25.pdf
    The document outlines the evaluation criteria for RFP 457675, concerning the procurement of an X-ray Microscope (XRM). It is structured into several tabs detailing the requirements for proposals from Offerors. The evaluation focuses predominantly on technical performance and capabilities (65 points) emphasizing technical design, source/detector specifications, resolution, tomography performance, and additional features. Subsequent sections assess Offeror experience and past performance (10 points), manufacturing capabilities (15 points), and quality assurance (10 points). Offerors must demonstrate relevant experience in designing X-ray microscopes, provide comprehensive manufacturing and installation plans, and submit an effective quality assurance program compliant with ISO-9001 standards. The document emphasizes compliance with specifications and encourages innovative enhancements. It aims to ensure the selected supplier can meet high technical standards while maintaining quality throughout the design, manufacturing, and testing processes, ultimately reflecting the government's commitment to acquiring advanced technology to support research and development initiatives.
    Enclosure 3 - AMS Form 043 Pricing Sheet.docx
    The document outlines a proposal submission for an X-Ray Microscope Instrument (XRM) by Brookhaven Science Associates, LLC, on behalf of Brookhaven National Laboratory in response to RFP No. 457675. It includes a detailed milestone payment plan, specifying payment timelines for various stages of the project, such as the program plan, manufacturing plan, installation, acceptance testing, and delivery. The total proposed price is to remain firm for 120 days, with payment terms set as FOB Destination and net days to be determined. By signing the pricing sheet, the submitting firm confirms compliance with all terms, conditions, and schedules set forth by BSA, and ensures that their registration in the System for Award Management (SAM) is current. The document emphasizes the importance of adhering to the proposed timeline and the preparedness of the firm to fulfill the contract requirements. This procurement is indicative of the operational procedures in federal RFP processes, highlighting requirements for project deliverables, contractual compliance, and the significance of milestone-based payments.
    Enclosure 4 - Vendor ACH Authorization Form.pdf
    The document is a Vendor ACH Authorization Form managed by Brookhaven Science Associates, LLC under contract with the U.S. Department of Energy. Its primary purpose is to enable Brookhaven National Laboratory and Brookhaven Science Associates to initiate Automated Clearing House (ACH) credit transactions to vendors' designated accounts for payments. The form requires vendors to provide essential information, including the company name, tax identification number, and financial institution details, such as routing and checking account numbers. Vendors must also authorize the ACH transactions by signing and providing their contact information, affirming the continuation of this authorization until a written modification is sent. The document adheres to NACHA regulations regarding credit authorizations. This authorization process is particularly relevant in the context of federal contracts and grants, as it streamlines payment processing for services rendered or products delivered under various government procurements, ensuring compliance with financial protocols established for federal funds disbursement.
    Enclosure 5 - W-9 Domestic 2024.pdf
    Enclosure 6 - W-8 Form (Foreign).pdf
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