Purchase of 8 Laptop Computers -Tucson Area
ID: 75H71425Q00005Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICETUCSON AREA INDIAN HEALTH SERVICETUCSON, AZ, 85746, USA

NAICS

Electronic Computer Manufacturing (334111)

PSC

IT AND TELECOM - STORAGE PRODUCTS (HARDWARE AND PERPETUAL LICENSE SOFTWARE) (7K20)

Set Aside

Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior and Indian Health Services) (ISBEE)

Original Source

https://sam.gov/opp/ff65f1132fe64cef9f54b2009af8ffa1/view
Timeline
    Description

    The Department of Health and Human Services, through the Indian Health Service (IHS), is seeking proposals for the procurement of eight laptops for its Tucson Area Office. The objective of this procurement is to replace outdated hardware to support a teleworking initiative, ensuring that the new laptops meet modern technical standards and performance requirements. These laptops will play a crucial role in enhancing operational efficiency and service delivery within the IHS. Proposals are due electronically by January 31, 2025, with inquiries accepted until January 15, 2025. Interested parties should contact Susan Protho at susan.protho@ihs.gov or Bernard Howell at bernard.howell@ihs.gov for further information.

    Files
    Title
    Posted
    75H71425Q00005 SF1449 010225.pdf
    The document outlines a Request for Proposal (RFP) issued by the Indian Health Service (IHS) Tucson Area Office for the procurement of eight laptops. The laptops are intended to replace outdated devices that no longer meet current technical standards and are essential for supporting the IHS teleworking initiative. The RFP specifies a due date for offers and outlines the solicitation number, delivery terms, and requirements for contractor eligibility, including the small business designation. The proposal requires submission of invoices to a specified address, and the contact for additional information is listed as Bernard Howell. The contract will adhere to federal acquisition regulations, ensuring compliance with the Defense Priorities and Allocations System (DPAS). The effective date for the purchase is indicated to be before the delivery deadline of March 14, 2025. This procurement reflects government efforts to modernize technology infrastructure within IHS to enhance efficiency in service delivery.
    B11 - IEE Representation.pdf
    The Indian Health Service (IHS) under the Department of Health and Human Services (HHS) has issued a self-certification form in accordance with the Buy Indian Act. This form is central to solicitations, requests for information, or contracts for Indian Economic Enterprises seeking set-aside contracts. Offerors must affirm their status as an “Indian Economic Enterprise” at three key stages: when the offer is made, when the contract is awarded, and throughout the contract's performance period. If eligibility criteria are not met at any point, immediate notification to the Contracting Officer is required. Documentation may be requested to verify eligibility for set-aside contracts, with legal penalties outlined for false representations. Additionally, successful Offerors must be registered with the System of Award Management (SAM). This document serves to ensure compliance with the Buy Indian Act, promoting Indian ownership and economic opportunity within procurement processes related to federal contracts. It includes the certification section where the offeror must declare their eligibility alongside other identifying details like the name and signature of the owner and the business. The specific project mentioned in this document involves the purchase of eight laptops.
    Instructions to Offerors 01 02 25.docx
    The Department of Health and Human Services, Indian Health Service (IHS), is issuing a solicitation (75H71425Q00005) for proposals to procure 8 laptops for its Tucson Area Office. Interested Offerors must submit inquiries via email to the designated contact by January 15, 2025. Proposals are due electronically by January 31, 2025, and need to include several key documents: completed SF 1449 forms, an attached price schedule, and a representation form in line with the Buy Indian Act. The award will prioritize the proposal that offers the best value while noting that costs incurred in the proposal submission will not be reimbursed by the Government. The procurement specifies a designated delivery location in Tucson, AZ, underscoring the need for comprehensive proposals that adhere to the instructed formats. This solicitation exemplifies the typical procurement process within government contracting.
    SOW_TAO 8 Laptops FY2025.docx
    The Indian Health Service (IHS), Tucson Area Office, is seeking to procure eight laptops to modernize its outdated hardware in support of a teleworking initiative. The laptops must possess robust performance capabilities, enabling users to multitask across various resource-intensive applications in both telework and on-site settings. Key specifications for the laptops include Intel Core Ultra 7-155U processors, Windows 11 Pro operating systems, 16 GB DDR5 memory, and 512 GB SSD storage, along with a 15-inch display and essential security features. The procurement emphasizes durability and portability, accommodating frequent travel. Payment for the laptops will be processed electronically through the U.S. Department of the Treasury’s Invoice Processing Platform, ensuring compliance with federal electronic invoicing guidelines. Proper invoice submission procedures are outlined, requiring specific details to ensure timely payment. The document serves as a formal solicitation, reflecting the IHS’s commitment to enhancing its operational capabilities through updated IT equipment while adhering to federal procurement standards.
    Terms and Conditions 010225.docx
    The document outlines the terms and conditions associated with Solicitation 75H71425Q00005, emphasizing compliance with federal acquisition regulations (FAR) and specific HHSAR clauses. It details clauses incorporated by reference, including definitions, contract terms, requirements for handling telecommunications and video equipment, and contractor obligations. Key provisions include restrictions on contracting with entities linked to covered telecommunications risks, mandates for small business participation, and requirements for electronic payment processes. Furthermore, it designates roles for the Contracting Officer and the Contracting Officer Representative (COR), ensuring accountability and oversight of the contract. The document underscores the importance of compliance with the established clauses, especially regarding labor standards and contractor responsibilities for invoicing and payment methods, indicating the government's focus on transparency and accountability in federal contracting processes. Overall, it serves as a comprehensive guide for contractors to understand their obligations and the regulatory framework governing their engagements with the government.
    Lifecycle
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    Purchase of 8 Laptop Computers -Tucson Area
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    Combined Synopsis/Solicitation
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