Chiller Maintenance - VA Long Beach Healthcare System
ID: 36C26225Q0785Type: Solicitation
AwardedJun 17, 2025
$123.5K$123,474
AwardeeIntegrity and Honor LLC Los Angeles CA 90019 USA
Award #:36C26225P1457
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF262-NETWORK CONTRACT OFFICE 22 (36C262)Gilbert, AZ, 85297, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/0c8cdb7eeb9b4b46aa73c37325067645/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting quotes for Chiller Preventative Maintenance services at the VA Long Beach Healthcare System, specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The contract requires comprehensive maintenance for six chillers from June 1, 2025, to May 31, 2026, with options for up to four additional years, ensuring operational efficiency and safety in the facility's cooling systems. Interested contractors must adhere to federal regulations, including compliance with the Immigration and Nationality Act and wage determinations, and submit their proposals by May 19, 2025, at 12:00 PM PDT. For further inquiries, potential bidders can contact Melissa Serrato at Melissa.Serrato@va.gov or Michael Kahyai at michael.kahyai@va.gov.

    Point(s) of Contact
    Melissa Serrato
    Melissa.Serrato@va.gov
    Michael Kahyai
    michael.kahyai@va.gov
    Files
    Title
    Posted
    D.1 ATTACHMENT 1 - REFERENCE CONTRACT WORKSHEET.pdf
    The document outlines the requirements for a Reference Contract Worksheet essential for evaluating offers related to Chiller Preventative Maintenance Services. It specifies that Offerors must provide detailed information about their previous contracts, including the legal name of the contracting entity, contract number, services performed, geographical location, and contract dates. Additionally, Offerors must state the number of chillers serviced and supply contact information for a verifying individual at the entity. The government emphasizes that vague claims of experience will not suffice; if complete information is not submitted, it may indicate a lack of experience. This requirement is pivotal for assessing the experience evaluation factor in proposals, ensuring potential contractors can demonstrate adequate capabilities for performing the requested maintenance services.
    D.2 ATTACHMENT 2 - IMMIGRATION AND NATIONALITY ACT OF 1952 - AS AMENDED.pdf
    The Contractor Certification regarding the Immigration and Nationality Act of 1952 requires contractors providing services to the Department of Veterans Affairs to comply with all relevant immigration laws and regulations. This includes ensuring that they do not knowingly employ illegal aliens or foreign nationals violating their immigration status while performing services related to veteran patient referrals. The Contractor must adhere to "E-Verify" requirements as stipulated by Executive Order 12989 and related regulations. Non-compliance could lead to the prohibition of such foreign nationals from working for the Contractor and could constitute grounds for contract termination. Moreover, contractors are responsible for obtaining a similar certification from their subcontractors, emphasizing widespread accountability in maintaining legal employment standards. The document emphasizes the seriousness of truthful certification, warning that false claims could result in prosecution under U.S. law. This certification process is a critical component of government contracting, particularly in the context of ensuring that federal obligations regarding immigration and labor are upheld in public service contracts.
    D.3 ATTACHMENT 3 - WAGE DETERMINATION.pdf
    The U.S. Department of Labor has issued Wage Determination No. 2015-5613, detailing labor wage requirements under the Service Contract Act for contracts effective from January 30, 2022. Contracts must comply with Executive Orders 14026 and 13658, mandating minimum hourly wages of $17.75 and $13.30, respectively, depending on the contract's date and renewal status. The document lists applicable occupations primarily for workers in California, specifically Los Angeles County, along with their corresponding wage rates. It includes detailed information on fringe benefits such as health and welfare compensation, vacation entitlement, and paid holidays for covered positions. Furthermore, it notes differential pay for hazardous jobs and requirements for uniform provision. This wage determination serves as a compliance guideline for federal and local contractors to ensure fair labor compensation and worker protection in governmental contracts, reflecting the government's commitment to uphold labor standards in federal procurements and grant programs.
    QA Amendment - 36C26225Q0785 0001 - Chiller Preventative Maintenance.pdf
    The document outlines an amendment to the Request for Quotation (RFQ) 36C26225Q0785 for Chiller Preventative Maintenance Services at the VA Long Beach Healthcare System. The amendment extends the deadline for offer submission to May 19, 2025, at 12:00 PM PDT, and provides answers to questions posed by prospective bidders. Key details include that this is a new requirement with no incumbent contractor and specifies wage rates according to the FAR clause for federal hires, identifying wage and benefit details for supervisors and non-supervisory personnel. The document also describes equipment specifications, including information on chillers CH-1 and CH-2. Additionally, participation is restricted to Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. The amendment emphasizes the importance of adhering to the updated submission deadline and outlines the acknowledgment process for changes. This RFQ supports the administration's efforts to contract with veteran-owned firms while ensuring compliance with federal regulations and standards.
    RFQ - 36C26225Q0785 - Chiller Preventative Maintenance - VALBHS.pdf
    The document outlines a Request for Proposal (RFP) issued by the Department of Veterans Affairs for Chiller Preventative Maintenance Services at the VA Long Beach Healthcare System. This contract is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and requires annual and quarterly maintenance for six chillers from June 1, 2025, to May 31, 2026, with options for extending the contract for up to four additional years. Key requirements for bidders include proper certifications, safety training, and compliance with federal and local regulations during the execution of services. Offerors must submit proposals by May 14, 2025, and all questions before that deadline via email. The contract encompasses detailed maintenance protocols, ensuring thorough inspections, repairs, and documentation of operations, important to maintain chiller efficiency and safety. Additionally, the document specifies terms regarding payment, contractor liabilities, and essential contract clauses that must be adhered to throughout the project. This undertaking reflects the government’s dedication to supporting SDVOSBs while ensuring operational excellence in VA facilities.
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