Ft. Huachuca Food Service Equipment Repairs and Preventive Maintenance Services
ID: FHAZFSE2025Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QK ACC-APG CONT CT SW SECTORFORT HUACHUCA, AZ, 85613-0000, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- FOOD PREPARATION AND SERVING EQUIPMENT (J073)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/06388d9cf04d4fb5801025093bc9d7bc/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Army, is seeking responses from qualified small businesses for the Ft. Huachuca Food Service Equipment Repairs and Preventive Maintenance Services under a Sources Sought Notice. The objective is to assess industry interest and capabilities for providing ongoing maintenance and emergency repairs for food service equipment utilized in military dining facilities, with a performance period anticipated from May 1, 2025, to April 30, 2029. This initiative is crucial for ensuring operational efficiency and safety in military dining services, as it involves maintaining various kitchen equipment, including ovens, refrigeration units, and food warmers. Interested vendors must submit a three-page response detailing their qualifications and company information by the specified deadline, with submissions directed to Maria R. Wells at maria.r.wells.civ@army.mil.

    Point(s) of Contact
    Maria R. Wells
    maria.r.wells.civ@army.mil
    Files
    Title
    Posted
    A02 SOW FSE Repair and PM Draft.pdf
    The document outlines a Request for Proposal (RFP) for food service equipment repairs and preventive maintenance services at Fort Huachuca, Arizona. The contract aims to provide ongoing maintenance and emergency repairs for food service durable capital equipment utilized in multiple dining facilities until a more comprehensive logistics contract is awarded in December 2024. Key tasks include annual calibrations, inspections, parts replacement, and the installation of new equipment, all performed by certified technicians following manufacturer and safety standards. The contractor is also required to maintain thorough documentation of services provided, ensuring compliance with National Fire Protection Association (NFPA) and Occupational Safety and Health Administration (OSHA) guidelines. The document emphasizes the necessity for timely responses to service requests and mandates strong collaboration with the facility's management to minimize operational disruptions. It establishes safety protocols and security measures for contractor personnel, particularly those needing access to federal sites, ensuring adherence to all relevant regulations. This RFP reflects the government's intention to secure reliable maintenance services that uphold operational efficiency and safety in military dining facilities.
    FHAZFSE2025 Food Services RFI.pdf
    The Fort Huachuca Food Service Equipment Repairs and Preventive Maintenance Services Sources Sought Notice aims to gather market research on industry interest and capability. The government does not currently have a solicitation, and the effort pertains to repair and maintenance for food preparation and serving equipment, classified under NAICS Code 811310 and Product Service Code J073. The anticipated contract period will run from May 1, 2025, to April 30, 2029, utilizing a hybrid, time-and-materials and cost contract approach, with a focus on small business participation. Interested vendors are required to submit responses, limited to three pages, detailing company information, qualifications, and contact details, without pricing information. Complete responses should be uploaded to SAM.gov or sent directly to the contract specialist via email in case of technical issues. The notice emphasizes that it does not obligate the government regarding contract awards or feedback on submissions and underscores confidentiality regarding technical information. It provides a working draft of the scope of work, inviting industry input while noting that the content is subject to change. This initiative is an essential step for the government to identify potential service providers for food service equipment maintenance at Fort Huachuca.
    FHAZFSE2025 Food Services RFI AMD 01.pdf
    The Ft. Huachuca Food Service Equipment Repairs and Preventive Maintenance Services notice is a Sources Sought announcement issued by the ACC-APG Huachuca Division for market research purposes only. It aims to assess industry interest and capabilities without soliciting proposals or quotes. The anticipated NAICS Code is 811310, and the PSC is J073, with a performance period projected from May 1, 2025, to April 30, 2029. The anticipated contract type is a hybrid Time and Material and Cost contract, likely set aside for small businesses. Responses are limited to three pages, requiring specific information about the responding company, including contact details and business size. The notice clarifies that no solicitation package will be available, and communication will be limited to written submissions. Confidentiality is emphasized, instructing respondents not to include proprietary or sensitive information, as the government may utilize non-proprietary technical data in future solicitations. Overall, this document serves as an information-gathering tool to understand potential industry participation in future federal contracts related to food service equipment maintenance at Ft. Huachuca.
    List of Equipment.xlsx
    The document is a comprehensive inventory of kitchen equipment located at the Fort Huachuca Dining Facility (DFAC), listing items produced by manufacturers such as Thunderbird and Weinstein. Various appliances include coffee machines, ovens, refrigeration units, fryers, and food warmers, indicated alongside their respective quantities, model numbers, and unique serial identifiers. The file also contains a service schedule detailing the year of acquisition, lifespan, and scheduled maintenance for each piece of equipment, showcasing a systematic approach to upkeep and inventory management. The equipment appears to be part of government RFPs and grant management, ensuring regulatory compliance and operational efficiency in providing military dining services. As a collection of assets, it serves a dual purpose: streamlining procurement processes and maintaining equipment accountability for effective service delivery at military facilities. This inventory is crucial for identifying replacement needs and planning future budgeting for kitchen stock.
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