The Department of Veterans Affairs, specifically Network Contracting Office (NCO) 16, issued a Sources Sought Notice to gather information about contractors capable of providing maintenance and support for a Dose Monitoring System. The purpose of this notice includes assessing contractor interest, qualifications, compliance with applicable regulations, and gathering market pricing data for planning purposes. Interested organizations must submit responses that address their capabilities, relevant certifications, and specific questions related to their business status and experience. The primary delivery location is the Michael E. DeBakey VA Medical Center in Houston, TX. Responses are due by March 19, 2025, with inquiries accepted until March 10, 2025. It is emphasized that this notice does not constitute a formal Request for Proposal (RFP) or a binding contract obligation by the government, but is strictly for market research to gauge the availability of potential suppliers. All submissions will be handled confidentially by NCO 16. The objective is to identify qualified small businesses to enhance competition for a forthcoming contract.

The document outlines the DRAFT STATEMENT OF WORK (SOW) for VISN 16 Enterprise Dose Management Support, focusing on the maintenance and support of patient dose tracking systems for VA Medical Centers (VAMCs). It emphasizes the importance of dose tracking in compliance with VHA Directive 1105.4 and The Joint Commission (TJC) standards, which mandate monitoring radiation exposure during imaging procedures. The SOW specifies the continuation of services initiated under previous contracts and aims to facilitate patient safety, standardization of protocols, optimization of quality, and enhanced capabilities in dose management. Key components include integration with existing systems such as the Picture Archiving and Communication System (PACS) and the REM Registry, as well as detailed reporting mechanisms to track patient dose history. The contractor is required to adhere to stringent security, privacy, and records management regulations, ensuring the protection of sensitive patient information. The project will be performed at the Michael E. DeBakey VAMC, with a performance period starting on June 28, 2025, encompassing a base year plus four options. Overall, this initiative supports the VA’s commitment to improving healthcare quality and safety through effective radiation dose management.