7A20--NCO 16-Dose Monitoring System Maintenance & Support. Sources Sought Notice (SSN)
ID: 36C25625Q0589Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF256-NETWORK CONTRACT OFFICE 16 (36C256)RIDGELAND, MS, 39157, USA

NAICS

Other Computer Related Services (541519)

PSC

IT AND TELECOM - APPLICATION DEVELOPMENT SOFTWARE (PERPETUAL LICENSE SOFTWARE) (7A20)

Original Source

https://sam.gov/opp/ce8cf4f7b93f4ffc820f31b3c1a0ff97/view
Timeline
    Description

    The Department of Veterans Affairs, specifically the Network Contracting Office (NCO) 16, is seeking information from contractors capable of providing maintenance and support for a Dose Monitoring System at the Michael E. DeBakey VA Medical Center in Houston, Texas. The objective of this Sources Sought Notice is to assess contractor interest, qualifications, and compliance with relevant regulations, as well as to gather market pricing data for planning purposes. This initiative is crucial for ensuring patient safety and compliance with VHA Directive 1105.4 and The Joint Commission standards regarding radiation exposure monitoring during imaging procedures. Interested parties must submit their responses by March 19, 2025, and direct any inquiries to Contracting Officer Anthony Marion at anthony.marion2@va.gov by March 10, 2025. This notice is for market research only and does not constitute a formal Request for Proposal (RFP).

    Point(s) of Contact
    Anthony MarionContracting Officer
    (713) 794-7408
    anthony.marion2@va.gov
    Files
    Title
    Posted
    36C25625Q0589.docx
    The Department of Veterans Affairs, specifically Network Contracting Office (NCO) 16, issued a Sources Sought Notice to gather information about contractors capable of providing maintenance and support for a Dose Monitoring System. The purpose of this notice includes assessing contractor interest, qualifications, compliance with applicable regulations, and gathering market pricing data for planning purposes. Interested organizations must submit responses that address their capabilities, relevant certifications, and specific questions related to their business status and experience. The primary delivery location is the Michael E. DeBakey VA Medical Center in Houston, TX. Responses are due by March 19, 2025, with inquiries accepted until March 10, 2025. It is emphasized that this notice does not constitute a formal Request for Proposal (RFP) or a binding contract obligation by the government, but is strictly for market research to gauge the availability of potential suppliers. All submissions will be handled confidentially by NCO 16. The objective is to identify qualified small businesses to enhance competition for a forthcoming contract.
    DRAT SOW-Dose Monitor Enterprise .pdf
    The document outlines the DRAFT STATEMENT OF WORK (SOW) for VISN 16 Enterprise Dose Management Support, focusing on the maintenance and support of patient dose tracking systems for VA Medical Centers (VAMCs). It emphasizes the importance of dose tracking in compliance with VHA Directive 1105.4 and The Joint Commission (TJC) standards, which mandate monitoring radiation exposure during imaging procedures. The SOW specifies the continuation of services initiated under previous contracts and aims to facilitate patient safety, standardization of protocols, optimization of quality, and enhanced capabilities in dose management. Key components include integration with existing systems such as the Picture Archiving and Communication System (PACS) and the REM Registry, as well as detailed reporting mechanisms to track patient dose history. The contractor is required to adhere to stringent security, privacy, and records management regulations, ensuring the protection of sensitive patient information. The project will be performed at the Michael E. DeBakey VAMC, with a performance period starting on June 28, 2025, encompassing a base year plus four options. Overall, this initiative supports the VA’s commitment to improving healthcare quality and safety through effective radiation dose management.
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