Amendment 0001 to Solicitation 36C26125Q0798, issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 21, announces a mandatory site visit on November 7, 2025, at 10:00 AM PST. The meeting location is the Palo Alto VA Medical Center, 3801 Miranda Ave, Palo Alto, CA 94304, in Bldg. 100 Main Lobby. This amendment, dated October 28, 2025, clarifies that the proposal due date remains November 20, 2025, at 3:00 PM PST. All other terms and conditions of the original solicitation remain unchanged. Offerors must acknowledge receipt of this amendment to ensure their offers are considered valid.

This amendment to Solicitation 36C26125Q0798, issued by the Department of Veterans Affairs, Network Contracting Office 21, provides the sign-in sheet from a site visit conducted on November 7, 2025. The amendment, numbered 0002 with an effective date of October 28, 2025, serves to disseminate information from this site visit to all potential offerors or bidders. All other terms and conditions of the original solicitation remain unchanged. This document is part of a federal government RFP, ensuring transparency and providing crucial information to contractors.

This amendment (0003) to solicitation 36C26125Q0798, issued by the Department of Veterans Affairs, Network Contracting Office 21, announces a mandatory site visit for interested parties. The site visit is scheduled for November 14, 2025, at 10:00 AM PST, at the Palo Alto VA Medical Center, Bldg. 100 Main Lobby, 3801 Miranda Ave, Palo Alto, CA 94304. The proposal due date remains November 20, 2025, at 3:00 PM PST. All other terms and conditions of the original solicitation remain unchanged. Offerors must acknowledge receipt of this amendment to ensure their offer is not rejected.

Amendment 0004 to Solicitation 36C26125Q0798, issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 21, on October 28, 2025, serves to provide the site visit sign-in sheet from the visit conducted on November 14, 2025. This amendment clarifies information for all offerors/bidders, with all other terms and conditions of the original solicitation remaining unchanged. The purpose is administrative, ensuring all potential contractors have access to relevant site visit attendance records for the project, which is identified with requisition number 36C261-26-AP-0378 and project number 640-26-1-5051-0004. This modification is authorized under FAR 43.103(b) and signed by Charee Harris, Contracting Officer NCO 21.

Amendment 0005 to solicitation 36C26125Q0798 addresses questions from offerors regarding a contract for air filter services at the VA Central California Health Care System. Key clarifications include that disposal is off-site, MERV ratings must follow SOW Section 3.6 (or higher if existing), and coil cleaning involves water/pressure washing without chemicals. Unit shutdowns require a three-week lead time, with some units in B7 and B101 allowing after-hours servicing. Weekend work is required for AHU-6, AHU-6A, and six other AHUs serving critical areas like operating rooms, with no additional payment. The contract is a 100% SDVOSB set-aside, with a total performance period of seven months, including a one-month survey. A NAFA-certified lead technician is sufficient, and day passes are available from VA police for site access.

This government solicitation, 36C26125Q0798, issued by the Department of Veterans Affairs, seeks proposals for HVAC Air Handling Unit (AHU) filter replacement services at the VA Palo Alto Healthcare System. The project is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, with a NAICS code of 561210 and a size standard of $47 Million. The contractor will provide personnel, equipment, tools, materials, supervision, and other services for a one-time replacement of air filters on 96 AHUs across various buildings. Key requirements include specific MERV ratings for filters (MERV 15 for post, MERV 11 for medium, MERV 8 for pre), field verification of inventory, and cleaning of coils and filter housing in certain buildings. Contractors must have a C-20 license, and technicians need NAFA and HAZWOPER certifications. The period of performance is seven months, including one month for survey and verification. Quotes are due by November 20, 2025, at 3:00 PM PST to yuliya.kochkina@va.gov.

The Department of Veterans Affairs, Network Contracting Office (NCO) 21, issued Presolicitation Notice 36C26125Q0798 for Air Handling Unit (AHU) filter replacement services. This pre-solicitation announcement, set for October 27, 2025, seeks to replace filters on 96 AHUs at the VA Palo Alto Campus located at 3801 Miranda Ave, Palo Alto, CA. The procurement falls under NAICS code 561210 and PSC J041, designated as a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside with a Firm-Fixed Price, FOB Destination requirement. Interested firms must be registered in SAM.gov, complete electronic annual representations and certifications, and have verified SDVOSB status in DSBS. All inquiries should be directed to Contract Specialist Yuliya Kochkina at yuliya.kochkina@va.gov, with amendments posted on SAM.gov.

The Department of Veterans Affairs (VA) is seeking sources for Air Handling Unit (AHU) filter replacement services at the VA Palo Alto Healthcare System. This Sources Sought Notice (Solicitation Number 36C26125Q0798) outlines the need for a contractor to provide personnel, equipment, tools, materials, and supervision for a one-time replacement of air filters on 96 AHUs across 25 buildings. The contract has a performance period of seven months, including one month for survey and verification. Key requirements include adherence to safety programs, NAFA and HAZWOPER certifications for technicians, a C-20 license for the service company, and specific MERV ratings for filters. The contractor must also clean condenser/evaporator coils and filter racks in designated buildings. This notice is for market research; an official Request for Quote may or may not be released.

The document provides a detailed site plan or map of a government facility, likely a VA medical center, outlining numerous buildings and their functions. Key areas include two Fisher Houses, a Mental Health Center, Hospital & Clinics, Diagnostics, Radiology Center, and various parking structures. Specialized facilities such as the Spinal Cord Injury Rehab Center, Polytrauma, and Blind Facility are also identified. The map details support infrastructure like Emergency Generators, Engineering Shops, Mechanical Buildings, Chillers, Boilers, and a Water Tank Storage. Administrative and research centers, including the Research & Administration building and Office of Public Health Surveillance and Research, are also marked. The inclusion of a main entrance/exit and a Boiler Plant with a specific phone number suggests an operational facility. The document appears to be a crucial reference for logistics, planning, or emergency services within a large government healthcare complex.

The document appears to be a site plan or architectural diagram for a government facility, likely a Veterans Affairs (VA) hospital or medical center, given the mention of "Fisher House" and various medical and research centers. The diagram details the layout of numerous buildings and facilities, including Fisher Houses 1 and 2, Mental Health Center, Hospital & Clinics, Diagnostics, Radiology Center, Parking Structures, VMU, Research Center, Administration, Recreational Therapy/Aquatic Center, Spinal Cord Injury Rehab Center, Education/Simulation Center, Defenders Lodge, Engineering Shops, Rehab Research Trailer, Swing Space, Mechanical Building, Child Care, Primary Care Clinics, Research, Chillers, Boilers, Comp & Pen, Behavior Med Clinic/PHSR/Pulmonary Research, Office of Public Health Surveillance and Research, Water Tank Storage, Polytrauma, and Blind Facility. It also indicates emergency generators, a boiler plant, and main entrances/exits, along with various building numbers and codes. The inclusion of "DRAFT" and a phone number suggests it is a preliminary design or planning document. This type of detailed layout is essential for federal government RFPs for construction, renovation, or facility management projects, outlining the scope and location of services required.

The provided document is an inventory and condition assessment of HVAC systems across various buildings, including Fisher House 2, Main Hospital (B100), B101, B102, B105, B4, B5, B50, B500, B501 (601), B520, B530-AQ, B530-RT, B6, B603, B615, B7, B701, and B710. It details system types (Air-Handlers, Split Fan Coils, Exhaust Fans, Package Units), manufacturers, unit models, serial numbers, and filter specifications (size, count, MERV, and HEPA filter details). The assessment also highlights discrepancies, observations, and maintenance issues, such as clogged or ripped filters, difficult access, overcooling, rust, non-operational units, and obsolete equipment. Some entries include specific recommendations like replacing filters, deep cleaning units, and addressing accessibility or pressure issues. The document serves as a comprehensive record for facility management, outlining the condition and needs for various HVAC assets to ensure operational efficiency and compliance.

The government file is an inventory of HVAC systems across various buildings, including Fisher House, Main Hospital, and Animal Research facilities. It details asset condition scores, locations, system types, manufacturers, unit models, serial numbers, and filter specifications (size, count, MERV ratings for pre-filters and HEPA filters). The document also notes discrepancies and observations, such as difficult filter access, overcooling issues, filter replacement needs, heavy spider webs, full unit cleaning requirements, and obsolete units. Specific filter types like Flanders Bag-in/Bag-out and AAF Flanders HEPA filters are mentioned. The file highlights maintenance issues, including clogged and ripped filters, broken components, and units not running, providing a comprehensive overview of the HVAC infrastructure and its current state. The records span from 2010 to 2023, indicating ongoing assessments and varying ages of equipment.