156th Wing - October RSD Lodging
ID: W50S9325QA001Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7PA USPFO ACTIVITY PRANG 156CAROLINA, PR, 00979-1514, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/18b14439aab14c5a85c68f31838114c5/view
Timeline
    Description

    The Department of Defense, specifically the Puerto Rico Air National Guard's 156th Wing, is soliciting quotes for lodging services during Regularly Scheduled Drills (RSD) from October 17 to October 31, 2024, in the San Juan-Isla Verde area. The procurement requires the contractor to provide secure lodging, including a specified number of double and single rooms, within 25 miles of Muñiz ANGB, adhering to Department of Defense travel rates for pricing and maintaining high service quality standards. This contract is crucial for accommodating military personnel during their training exercises, ensuring they have suitable lodging facilities. Interested small businesses must submit their quotes by October 10, 2024, and can contact Rafael E. Martinez at rafael.martinezrodriguez@us.af.mil or 787-253-7438 for further details.

    Point(s) of Contact
    Rafael E. Martinez, MSgt
    (787) 253-7438
    rafael.martinezrodriguez@us.af.mil
    Maj. Rolando Perez
    (787) 253-9537
    rolando.perez.9@us.af.mil
    Files
    Title
    Posted
    FY25 Peformance Work Statement_Oct 2024 RSD 156WG.pdf
    The Performance Work Statement (PWS) outlines the requirements for the Lodging Services Program for the 156th Force Support Squadron of the Puerto Rico Air National Guard, scheduled for October 2024. The contractor is responsible for providing secure lodging for military personnel, including a specified number of double and single rooms across several dates, all located within 25 miles of the 156th WING in Carolina, PR. Essential elements include a Quality Control Plan to ensure service quality, adherence to Department of Defense travel rates for pricing, and COVID-19 safety protocols. The document stipulates standards for room availability, cleanliness, and parking, emphasizing a high level of service quality with acceptable performance levels. The contractor must also manage any adjustments in room bookings as needed. Furthermore, the contractor must inform employees of a zero-tolerance policy on human trafficking and comply with ethical standards. The document serves as a comprehensive guide to ensure the provision of necessary lodging services while emphasizing quality assurance and ethical compliance, aligning with government contracting standards. Its structured approach details everything from service requirements to definitions, quality standards, and compliance mandates.
    Industry Questions.pdf
    The document addresses industry questions regarding a government solicitation for lodging services related to an event at Muñiz ANGB and 156th WING in Puerto Rico. It confirms that third-party travel management companies may submit proposals and clarifies that complimentary breakfast is not mandatory. The lodging distance requirement is validated as 25 miles, as stated in the Performance Work Statement (PWS). A tax-exempt form will be provided, and approximately 120 parking spaces are required for the event on October 19-20. Award decisions are expected before October 17th. The customer will supply a Reservation Roster for guests, and this solicitation is entirely new without a current awardee. Invoicing will occur after all five guest groups check out, at the end of the month. Overall, the document serves to clarify logistical details and requirements for potential bidders in response to the Request for Proposals (RFP).
    QASP-Service or Standard_October 2024-San Juan Lodging.pdf
    The Quality Assurance Surveillance Plan (QASP) details the monitoring strategies employed by the Puerto Rico Air National Guard for its Lodging Contract servicing the 156th Wing. The primary goal is to ensure that the contractor meets the performance standards laid out in the performance work statement (PWS). The QASP outlines roles and responsibilities, emphasizing that the contractor is accountable for quality through their quality control program while the government representatives monitor and validate contractor performance. Key methodologies for performance monitoring include random inspections, daily reviews of documentation, and soliciting customer feedback to gauge service effectiveness. Acceptable Quality Levels (AQLs) are defined, establishing performance expectations with critical services requiring 100% compliance. The plan incorporates a feedback loop for performance assessment, outlining processes for remedial actions when standards are not met and encouraging an atmosphere of continuous improvement. Documentation and reporting procedures are also described to maintain records of contractor performance and ensure accountability. Overall, the QASP serves as a comprehensive framework to facilitate quality assurance in contract performance, reinforcing the government's emphasis on management outcomes rather than mere compliance.
    RFQ-Oct RSD Lodging -Synopsis-Solicitation-PR ANG.pdf
    The Puerto Rico Air National Guard, 156th Wing, is soliciting quotes through RFQ number W50S9325QA001 for Regularly Scheduled Drills (RSD) lodging accommodations in the San Juan-Isla Verde area, PR. The contract will cover room rentals from October 17-31, 2024, with specific lodging requirements for double and single rooms. The award will be based on the lowest-priced, technically acceptable quote meeting the specified government standards, including adherence to the Department of Defense's per diem travel rates. The solicitation is set aside for small businesses, categorized under NAICS Code 721110, and bids must comply with outlined technical and performance work statement requirements. Offers are due no later than October 10, 2024, requiring registration in the SAM database and Wide Area Work Flow for eligibility. The notice provides essential details and compliance requirements for potential bidders, emphasizing the importance of technical acceptability and pricing in the evaluation process.
    Lifecycle
    Title
    Type
    156th Wing - October RSD Lodging
    Currently viewing
    Combined Synopsis/Solicitation
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