Tradewinds 25 - Lodging and Catered Meals, Trinidad and Tobago
ID: W912CL-25-Q-0003Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMY0410 AQ HQ CONTRACTFORT SAM HOUSTON, TX, 78234-5046, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Original Source

https://sam.gov/workspace/contract/opp/3f94b27a70ba49ffa0b9f81ee0fbb4ba/view
Timeline
    Description

    The Department of Defense, through the 410th Contracting Support Brigade, is seeking contractors to provide lodging and catered meals for Exercise Tradewinds 25 in Port of Spain, Trinidad and Tobago. The procurement includes hotel accommodations and meal services for two key periods: the Mid-Planning Conference from January 5-11, 2025, and the Final Planning Conference from February 9-15, 2025, each requiring 90 nights and meals. This contract is vital for supporting military exercises and operations, ensuring personnel have the necessary accommodations and sustenance during critical planning phases. Interested contractors must comply with Federal Acquisition Regulation (FAR) guidelines, register in the System for Award Management (SAM), and adhere to specific security protocols. For further details, contact SSG Anthony Strobel at anthony.d.strobel2.mil@army.mil or 210-295-6129, or Robert Sheridan at robert.l.sheridan10.civ@army.mil or 210-808-9013. The solicitation is expected to follow a firm-fixed-price contract model, with evaluations based on technical capability and pricing.

    Point(s) of Contact
    SSG Anthony Strobel
    (210) 295-6129
    anthony.d.strobel2.mil@army.mil
    Robert Sheridan
    (210) 808-9013
    (210) 808-9474
    robert.l.sheridan10.civ@army.mil
    Files
    Title
    Posted
    TW 25 MPC_FPC Combined Synopsis Solicitation.pdf
    The U.S. Army's 410th Contracting Support Brigade issued an RFQ (W912CL-25-Q-0003) for lodging and catered meals in Port of Spain, Trinidad and Tobago, for Exercise Tradewinds 25. The request covers hotel rooms and dinners for two periods: January 5-11, 2025 (MPC), and February 9-15, 2025 (FPC), each for 90 nights/meals. The solicitation follows Federal Acquisition Regulation (FAR) subpart 12.6, with a NAICS code of 721110 ($40M size standard). Key requirements include contractor registration in SAM, adherence to FAR/DFARS clauses, and strict security protocols for personnel, including background checks and local nationality for employees. The contract will be a firm-fixed-price type, awarded based on best value considering technical capability, price, and other factors. Offerors must comply with telecommunications equipment restrictions and provide a technical description, including a personnel management plan. The Army Contract Writing System (ACWS) is transitioning, requiring offerors to carefully review submission instructions and document changes.
    TW 25 MPC_FPC Combined Synopsis Solicitation.pdf
    The document outlines the Request for Quotations (RFQ) W912CL-25-Q-0003 for lodging and catered meals for the U.S. Army South during the Tradewinds 25 exercise in Port of Spain, Trinidad and Tobago, scheduled from January 5 to February 15, 2025. The 410th Contracting Support Brigade seeks to obtain non-personal services, requiring interested companies to submit quotations for hotel accommodations and meal provisions, as specified in the Performance Work Statement (PWS). The scope includes providing 90 hotel nights each for two periods and catered dinners during the event. The solicitation details compliance requirements with Federal Acquisition Regulations (FAR) and outlines factors for evaluation, including technical capability and price. Contractors must demonstrate qualifications, provide a Quality Control Plan, and comply with security requirements for personnel. Specific responsibilities include managing guest check-in, providing necessary amenities, ensuring food safety, and coordinating with government representatives. The document emphasizes the need for contractors to adhere to terms regarding telecommunications services, outlines the bidding process, and underscores the importance of timely service delivery and compliance with specified standards throughout the contract duration.
    Lifecycle
    Title
    Type
    Tradewinds 25 - Lodging and Catered Meals, Trinidad and Tobago
    Currently viewing
    Combined Synopsis/Solicitation
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