Diplomatic Mail Handling Services
ID: RFQ19GT5025Q0012Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUSEMBASSY GUATEMALA CITYWASHINGTON, DC, 20520, USA

NAICS

Couriers and Messengers (492)

PSC

SUPPORT- ADMINISTRATIVE: MAILING/DISTRIBUTION (R604)

Original Source

https://sam.gov/opp/c357348715c342a796d40cb78bbbd239/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Guatemala City, is soliciting bids for Diplomatic Mail Handling Services under Request for Quotation number 19GT5025Q0012. The contractor will be responsible for customs clearance, handling, and transportation of diplomatic mail, ensuring secure transport of both DPO and unclassified diplomatic pouches, while confirming daily with airlines regarding incoming military mail. This service is crucial for maintaining efficient and secure diplomatic operations abroad. Interested companies must submit their bids by March 10, 2025, including completed forms such as SF-18, a detailed Statement of Work, pricing, and proof of registration in the System for Award Management (SAM). For further inquiries, contact Beau Garrett at guatemalabids@state.gov or Karen Ruiz de Galindo at RuizKH@state.gov.

    Point(s) of Contact
    Beau Garrett
    50223540000
    guatemalabids@state.gov
    Karen Ruiz de Galindo
    50244970724
    RuizKH@state.gov
    Files
    Title
    Posted
    RFQ19GT5025Q0012 Diplomatic Mail Handling Services.pdf
    The U.S. Embassy in Guatemala has issued Request for Quotation number 19GT5025Q0012 for Diplomatic Mail Handling Services. Interested companies should submit their bids by March 10, 2025. The bid must include completed forms such as SF-18, a detailed Statement of Work, pricing, and proof of registration in the System for Award Management (SAM). Registration must be completed beforehand, as offers from unregistered entities may not be considered. The contract entails services related to the customs clearance, handling, and transportation of diplomatic mail between the U.S. Embassy and designated warehouses in Guatemala. The contractor must confirm daily with airlines regarding incoming military mail and ensure the secure transport of mail, including both DPO (Diplomatic Post Office) and unclassified diplomatic pouches. Each service charge will be based on the performed day, with no charges for days without mail. The document outlines stringent security measures, deadlines for inquiries, and specific operating hours. Additionally, it mandates adherence to various federal guidelines and stipulations for contractor behavior and responsibilities. This RFP reflects the U.S. government’s ongoing efforts to maintain efficient and secure diplomatic operations abroad.
    Lifecycle
    Title
    Type
    Diplomatic Mail Handling Services
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