19TC1025Q0003 Diplomatic Post Office (DPO) Services
ID: 19TC1025Q0003Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY ABU DHABIWASHINGTON, DC, 20520, USA

NAICS

Private Mail Centers (561431)

PSC

SUPPORT- ADMINISTRATIVE: MAILING/DISTRIBUTION (R604)

Original Source

https://sam.gov/opp/f3984426c3384068b82006160de75cfe/view
Timeline
    Description

    The U.S. Department of State is soliciting proposals for Diplomatic Post Office (DPO) Services at the U.S. Embassy in Abu Dhabi, UAE, under RFQ number 19TC1025Q0003. The procurement involves managing the handling and processing of DPO mail bags, including logistics for approximately 6,000 incoming and 400 outgoing bags annually, with a contract structure of one base year and three optional one-year extensions. This service is crucial for ensuring efficient communication and logistics for U.S. diplomatic missions abroad. Interested vendors must submit their quotations by March 20, 2025, and are encouraged to attend a pre-quotation conference on March 4, 2025, with registration due by February 27, 2025. For further inquiries, vendors can contact Kadlec Shelly at kadlecsr@state.gov or Islam Mokbel at mokbelia@state.gov.

    Point(s) of Contact
    Kadlec Shelly
    97124142200
    97124142696
    kadlecsr@state.gov
    Islam Mokbel
    97124142629
    97124142696
    mokbelia@state.gov
    Files
    Title
    Posted
    19TC1025Q0003 - cover letter.pdf
    The document is a Request for Quotations (RFQ) number 19TC1025Q0003 for Diplomatic Post Office (DPO) Services issued by the U.S. Government. It outlines the submission process for interested vendors, emphasizing the importance of following specific protocols outlined in Section 3 of the solicitation. The government intends to award the contract to the lowest responsible bidder without further discussions, although discussions may occur within the competitive range if needed. A pre-quotation conference is scheduled for March 4, 2025, at the U.S. Embassy in Abu Dhabi, requiring interested quoters to register by February 27, 2025. Quotations must be received by March 20, 2025, in English and must adhere to strict formatting guidelines, including electronic submission via email. Essential documents required for submission include the SF-1449 form, a pricing section, representations and certifications, an IRS Form W-14 for compliance, and proof of SAM registration. These requirements ensure that only eligible and compliant vendors are considered for the contract, reflecting established federal procurement standards.
    19TC1025Q0003 - DPO Solicitation.pdf
    The document outlines a Request for Quotation (RFQ) 19TC1025Q0003 for handling and processing Diplomatic Post Office (DPO) mail bags for the U.S. Embassy in Abu Dhabi, UAE. It details a one-year Indefinite Delivery/Indefinite Quantity (IDIQ) firm fixed-price contract with three optional one-year extensions. The contractor will manage both incoming and outgoing DPO mail bags, including all necessary logistics, documentation, and payments, with estimated volumes of 6,000 incoming and 400 outgoing bags annually. The pricing structure includes a separate line item for Value Added Tax (VAT), and the government will not finance unapproved work outside the contract scope. A Quality Assurance Surveillance Plan (QASP) outlines performance expectations, mandating minimal customer complaints. Key personnel must communicate in English, and contractors must secure required permits at no additional cost to the government. Invoicing must adhere to strict guidelines, including detailed charge descriptions and VAT listings. Technological enhancements during the contract period are encouraged. The document emphasizes compliance with various federal acquisition regulations and service guidelines relevant to promoting small business participation and ensuring ethical contractor conduct. This RFQ is instrumental in facilitating efficient communication and logistics for U.S. diplomatic missions abroad.
    SF1449 - DPO solicitation.pdf
    The document is a solicitation for commercial items issued by the U.S. Embassy in Abu Dhabi. It outlines the details of an RFQ (Request for Quotation) for Diplomatic Post Office Services. The key identifiers include the requisition number PR15087779, solicitation number 19TC1025Q0003, and the offer due date, which is March 20, 2025, at 10:00 AM. The solicitation is open to unrestricted competition while also indicating various set-asides for small businesses, particularly for women-owned and service-disabled veteran-owned businesses. The Schedule of Supplies/Services section specifies the procurement of Diplomatic Post Office Services across multiple years: base year and three additional option years. The contractor is required to sign the document, agreeing to the contract terms. This solicitation plays a crucial role in securing essential postal services for diplomatic operations, reflecting the U.S. government's commitment to efficient logistics and communication for its missions abroad. The document follows standard federal formatting and incorporates applicable FAR clauses, ensuring compliance with federal procurement standards.
    Site Visit_Access Request Form.pdf
    The document outlines the registration process for a pre-quotation conference and site visit related to the Request for Quotation (RFQ) for Diplomatic Post Office Services, identified as RFQ Reference No: 19TC1025Q0003. The conference is scheduled for March 4, 2025, at the U.S. Embassy in Abu Dhabi. Interested participants must complete a registration form and email it by February 27, 2025. Each company is permitted to send up to two representatives, and the form requires details such as company name, address, attendee names and titles, identification numbers, and contact information. This initiative is aimed at facilitating potential bidders in understanding the requirements and scope associated with the RFQ, fostering transparency and communication between the government and contractors.
    Lifecycle
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    19TC1025Q0003 Diplomatic Post Office (DPO) Services
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