J065--Patient Bed Maintenance Service Contract - POP: 02/01/2026 - 01/31/2031
ID: 36C26226Q0208Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF262-NETWORK CONTRACT OFFICE 22 (36C262)Gilbert, AZ, 85297, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Set Aside

Service-Disabled Veteran-Owned Small Business Set Aside (SDVOSBC)

Original Source

https://sam.gov/workspace/contract/opp/0f47670b80d249abb080cb8d80dd6056/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified contractors to provide a Patient Bed Maintenance Service Contract for the Phoenix Veterans Affairs Healthcare System, covering preventative and corrective maintenance for 176 Med-Surg beds, 5 ICU beds, and 4 Bariatric beds. The contract will span from February 1, 2026, to January 31, 2027, with four optional one-year extensions available, emphasizing the need for certified technicians to ensure compliance with manufacturer recommendations and timely service. This maintenance service is crucial for maintaining the functionality and safety of medical equipment used in patient care. Interested vendors, particularly Service-Disabled Veteran-Owned Small Businesses, must submit their proposals by January 13, 2026, at 10:00 AM PST, to Contract Specialist Barry Bland at barry.bland@va.gov.

    Point(s) of Contact
    Dr. Barry BlandContract Specialist
    (858) 626-8744
    (858) 626-8744
    barry.bland@va.gov
    Files
    Title
    Posted
    36C26226Q0208_1.docx
    This government solicitation (36C26226Q0208) from the Department of Veterans Affairs, Network Contracting Office 22, is an RFP for a comprehensive preventative and corrective maintenance service contract for 176 Med-Surg beds, 5 ICU beds, and 4 Bariatric beds at the Phoenix VA Healthcare System. The base contract period is from February 1, 2026, to January 31, 2027, with four one-year options extending through January 31, 2031. The solicitation, issued on December 23, 2025, with an offer due date of January 13, 2026, at 10:00 AM PST, is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses. The NAICS code is 811210 (Electronic and Precision Equipment Repair and Maintenance) with a size standard of $34 million. Key clauses include those related to contract terms, payment, and prohibitions on specific foreign-made equipment and services, such as covered telecommunications equipment and FASC-prohibited unmanned aircraft systems. Offers must be submitted via email to Dr. Barry Bland, Contract Specialist (barry.bland@va.gov).
    36C26226Q0208.docx
    This Sources Sought Notice from the Department of Veterans Affairs (VA) is a market research announcement for Patient Bed Maintenance Service Contract for the Phoenix VA Health Care System (PVAHCS). The VA is seeking Service-Disabled Veteran Owned Small Businesses (SDVOSBC) and Veteran Owned Small Businesses (VOSB) capable of providing annual preventive and repair maintenance on 176 Med-surg, 5 ICU, and 4 Bariatric beds. The contract period of performance is from February 1, 2026, to January 31, 2031. The contractor will be responsible for labor, materials, OEM parts/software, and equipment, ensuring all maintenance adheres to manufacturer recommendations. Key requirements include a Monday-Friday, 7 am-4 pm coverage, approximately 20 hours on-site weekly, and certified service technicians. Responses are due by December 26, 2025, 10:00 AM PACIFIC TIME, Los Angeles, USA, and must include company information, DUNS, Cage Code, Tax ID, small business type, and a capability statement. The VA mandates registration in SAM.gov and, for veteran-owned businesses, with the VetBiz Registry. This notice is for informational purposes only and does not obligate the Government to award a contract.
    D.2 WAGE DETERMINATION.docx
    The document, titled "D.2 WAGE DETERMINATION," refers to Service Contract Act Wage Determination (WD) #2015-5469 for Maricopa County, Arizona. This specific wage determination has undergone 29 revisions, with the latest update on December 3, 2025. The document provides a link to access the full wage determination details at https://sam.gov/wage-determination/2015-5469/29. This information is critical for federal contracts, grants, and RFPs to ensure compliance with labor regulations and fair wages for service employees.
    FMS Vendor File Update Request Form.pdf
    The document outlines a comprehensive vendor information form for government procurement, detailing mandatory fields for potential contractors. It requests essential data such as vendor name, address, tax identification, contact information, and payment details. Key sections include inquiries about existing contracts, 1099 vendor status, business type (FPDS), and socioeconomic classifications like Small Disadvantage Bus, Hubzone, Veteran-Owned, and Woman-Owned. The form also mandates providing DUNS and Bradstreet numbers and confirmation of Central Contractor Registration (CCR). It emphasizes the importance of verifying vendor eligibility through federal exclusion lists (EPLS and OIG) before entry into the VA database, ensuring compliance and preventing administrative issues. This form streamlines the process for government entities to collect and validate vendor data for federal, state, and local contracting opportunities.
    SOW.docx
    The Phoenix Veterans Affairs Healthcare System (PVAHCS) requires a firm-fixed-price service contract for preventative and corrective maintenance on 176 Med-surg, 5 ICU, and 4 Bariatric beds. The contract spans a base year from February 1, 2026, to January 31, 2027, with four optional one-year extensions. Services, including parts, labor, travel, tools, and test equipment, will be performed Monday-Friday, 7 am-4 pm local time, excluding federal holidays, with approximately 20 hours on-site weekly. The contractor must provide certified technicians, schedule visits with the COR, verify equipment functionality, and submit detailed Field Service Reports. All maintenance must adhere to manufacturer recommendations. The contractor is responsible for waste removal and must obtain prior approval for any additional charges or equipment changes. Security requirements include obtaining visitor badges and prohibiting photography. Emergency maintenance and over-and-above repairs are subject to specific approval processes and response times. Invoices are to be submitted monthly via the Tungsten-Network System.
    VA10091 Vendor Request Form.pdf
    VA Form 10091 is crucial for vendors (commercial, individual, veteran, federal, and foreign) to establish or update their records for electronic payments in compliance with 31 CFR Part 208. The form requires an “Authorized Representative” to complete and sign it, certifying the accuracy of information. New vendors registered in SAM must provide their Unique Entity Identifier (UEI), while those not in SAM have different requirements. Existing vendors need an authorized representative for non-banking changes, as banking updates are made directly in SAM. The form collects essential VA facility information, payee/vendor details (including SSN/TIN, NPI, and address), and EFT/ACH banking information. Misrepresentation on the form can lead to legal penalties. The VA-FSC processes these requests within 15-30 business days, emphasizing the importance of accurate and complete submissions.
    W9 Request for Taxpayer Identification Number and Certification.pdf
    Form W-9 (Rev. March 2024) is a critical IRS document used by U.S. persons to provide their correct Taxpayer Identification Number (TIN) to entities (requesters) obligated to file information returns with the IRS. This form is essential for reporting various income types, such as interest, dividends, and nonemployee compensation. Recent updates include clarifications for disregarded entities and the addition of Line 3b for flow-through entities with foreign partners, owners, or beneficiaries, aiming to improve reporting accuracy for international tax obligations. The form also details exemptions from backup withholding and FATCA reporting, outlining specific codes for various entities. It provides instructions on obtaining a TIN, certification requirements, and potential penalties for non-compliance, including identity theft protection information. Overall, Form W-9 ensures accurate tax reporting and compliance with U.S. tax laws for both individuals and various entity types.
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