The Department of Veterans Affairs, Network Contracting Office – 22, has issued a Sources Sought Notice (Solicitation Number: 36C26226Q0049) for Cryostat PM and Service, plus four additional services, for VISN 22. The response deadline is October 27, 2025, at 12 PM Pacific Time, Los Angeles, USA. This notice falls under Product Service Code J066 and NAICS Code 811210. The contracting office is located in Gilbert, AZ, and the point of contact is Rebecca Gaba at Rebecca.Gaba@va.gov. The place of performance is VISN 22, Department of Veterans Affairs, USA. Additional details are provided in attached documents, including an RFI, Attachment A outlining Cryostats and Cryostars PM and Service with options, and Attachment B detailing the Statement of Work for Cryostat PM and Service.

This government file lists 17 units of EPREDIA CryoStar NX series, specifically models NX50 through NX66, each identified by a unique serial number. Each item has a quantity of one and a unit of measure of "MO" (likely referring to "month" in a service or lease context, though not explicitly defined). The Unit Price and Extended Price fields are consistently blank, indicating that this document is likely a component of a larger request for proposal (RFP) or a similar procurement document where pricing information is to be provided separately by bidders. The primary purpose of this file is to detail the specific brand name, nomenclature, and serial numbers of the required CryoStar NX units, likely for a federal or state/local government procurement of scientific or medical equipment.

The VISN22 PALMS is soliciting proposals for comprehensive preventive maintenance and repair services for 17 Cryostar NX50 instruments located across its 7 campuses and the Tucson VA Medical Center. The contractor must provide all necessary labor, materials, and parts, ensuring equipment operates per manufacturer specifications with OEM parts. Key requirements include 24/7 toll-free phone support, unlimited service calls with a 24-hour on-site response time, and submission of detailed service reports after each visit. The contract has a one-year base period with four one-year option years, commencing January 1, 2026. Services will primarily occur during normal business hours, with coordination required for off-hours work. The contractor is responsible for waste removal and must adhere to strict information security protocols in line with VAAR and NIST standards. Payment is contingent on proper invoicing. Failure to document service visits will be considered a failure to perform.

This Request for Information (RFI) is issued by the Department of Veterans Affairs (VA), VISN 22, NCO 22, to identify a single vendor for preventive maintenance and repair services for seventeen Epredia Cryostar NX50 instruments. The services, encompassing preventative and corrective maintenance, and technical support, are required for a base year and four option years at seven VA healthcare systems across California, Arizona, and New Mexico. This RFI is for planning purposes only and does not constitute a solicitation. The VA is seeking information on potential qualified sources, their business size (NAICS 811210), and capabilities for brand name or equal products, including pricing. Responses must include company details, business size classification (e.g., SDVOSB, large business), manufacturer/distributor status, and federal contract information. Interested parties must be authorized resellers, distributors, or dealers of the OEM. Submissions are due via email by October 27, 2025, 12 PM PST, referencing 36C262-26-AP-0413.