The Department of Veterans Affairs intends to award a sole-source, firm-fixed-price contract to Cytek Biosciences for the annual maintenance and repair of the Cytek Aurora Flow Cytometer at the TVHS VA Medical Center in Nashville, TN. The contract requires two preventive maintenance inspections per year, provision of all necessary parts, travel, and labor for repairs, as well as 24-hour technical support and 48-hour response for non-functional instruments, all to be performed by authorized Cytek engineers. This specialized equipment is crucial for VA-related research, and the anticipated award date is December 18, 2025. Interested parties may submit documentation demonstrating their capabilities to Carmen Hanczyk at Carmen.Hanczyk@va.gov by December 8, 2025, at 11:00 AM EST; however, this notice is not a solicitation for competitive quotes, and the government will not cover response costs.

36C24926Q0055.docx

The Department of Veterans Affairs (VA) intends to award a sole-source, firm-fixed-price contract to Cytek Biosciences for annual maintenance and repairs of the Cytek Aurora Flow Cytometer at the TVHS VA Medical Center in Nashville, TN. This decision is based on Cytek Biosciences being the only vendor capable of providing the specialized service, as per FAR 13.106-1(b). The contract, anticipated to be awarded by December 18, 2025, requires two annual preventive maintenance inspections, all necessary parts, travel, and labor for repairs, 24-hour technical support, 48-hour response for non-functional instruments, and scientific consultation. All work must be performed by authorized Cytek Biosciences engineers. Interested parties may submit documentation demonstrating their capability to fulfill these requirements by December 8, 2025, at 11:00 AM EST, to Carmen Hanczyk at Carmen.Hanczyk@va.gov. However, this notice is not a solicitation for competitive quotes, and the government will not cover response costs.

The Department of Veterans Affairs intends to issue sole-source firm-fixed priced award contract, to Cytek Biosciences, 47215 Lakeview Blvd, Fremont, CA 95438.
A sole source procurement will be issued to Cytek Biosciences as they are the only vendor capable of fully performing the service. Due to the specialized equipment, all work for the duration of the contract shall be performed by authroized Cytek Biosciences field service engineer. This contract requires the Contractor to provide annual maintenance and any necessary repairs of the Cytek Biosciences Cytek Aurora Flow Cytometer located at TVHS VA Medical Center, located in Nashville, TN. The Cytek Aurora Flow Cytometer is used for VA related research.
The contract is expected to be awarded in accordance with FAR 13.106-1(b)- Soliciting from a single source. The anticipated award date is 12/18/2025.
NAICS code: 811210, Electronic and Precision Equipment Repair and Maintenance
SBA Size Standard: $34 Million Dollars
PSC: J066 maint/repair/rebuild of equipment- instruments and laboratory equipment
STATEMENT OF WORK:
The Contractor shall provide a Premium Service Plan for the Cytek Aurora Flow Cytometer, to
ensure proper working conditions, consisting of:
Two (2) preventive maintenance inspections per year;
All non-consumable parts, travel and labor for repair visits;
24-hour (maximum) response time for technical support and 48-hour (maximum) response
time for non-functional instruments, with escalation to the top of priority field service job queue;
On-site and remote assistance, including assistance with panel design, data analsys, assay optimization and troubleshoooting, and general scientific consultation by a dedicated region Technical Applications Specialist; and
Unlimited telephone technical support.
The contractor shall a provide an authroized Cytek Biosciences engineer to physically present to the Research Lab, located in Nashville, TN, at least twice during a one-year period to perform
annual preventative maintanence on the Cytek Aurora Flow Cytometer.
The contractor shall a provide an authroized Cytek Biosciences engineer to perform diagnostic and repair work if the Cytek Aurora Flow Cytometer has an issue.
The annual preventive maintenance will be booked with the Contractor. Any diagnostics or
repairs will be scheduled as necessary for the duration of the plan. The authroized Cytek
Special Notice
Special Notice
Page 4 of 4
Special Notice
\*= Required Field
Special Notice
Page 1 of 4
Biosciences engineer will be in the Research Lab during normal work hours of 8am 4:30pm
Monday through Friday, when necessary.
GOVERNMENT HOLIDAYS:
New Year s Day January 1
Martin Luther King s Birthday . 3rd Monday in January
President s Day . 3rd Monday in February
Memorial Day Last Monday in May
Juneteenth ...Jun 19th
Independence Day ..July 4th
Labor Day 1st Monday in September
Columbus Day 2nd Monday in October
Veteran s Day November 11
Thanksgiving Day . Last Thursday in November
Christmas Day ........December 25
Any other day designated by the President as a national holiday. When one of the holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by US Government agencies.
The contractor shall be fully responsible for compliance with all VA, local, state, and Federal occupational safety laws, rules, and regulations.
The contractor shall follow life and safety codes and take necessary actions to avoid conditions that may be hazardous to the health and safety of hospital personnel and patients.
The contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working procedures.
All work for the duration of the contract shall be performed by certified trained technicians.
All Contractor employees shall be identified by a distinctive name plate, emblem, or patch attached in a prominent place to an outer garment.
The Contractor shall ensure that Contractor s employees entering the VA facility observe and
comply with all VA policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, "off limits" areas.
The Contractor shall remove from the job site any employee for reasons of misconduct or security. The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.
THIS NOTICE OF INTENT IS NOT A SOLICITATION OR REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement within seven calendar days after publication of this notice.
A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct a competitive procurement. The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered. All responses from responsible sources will be fully considered. As a result of analyzing responses to this notice of intent, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award and must submit a current authorized distributor letter from the manufacturer.
Interested parties are encouraged to furnish information by email only with RESPONSE TO INTENT TO SOLE SOURCE 36C24926Q0055 in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Carmen Hanczyk, Contract Specialist, by email at Carmen.Hanczyk@va.gov NO LATER THAN Dec 8th, 2025 @ 11:00AM EST. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements.

Buyer

NAICS

PSC

Original Source