6515--Replacement Automated Medication Dispensing System Salt Lake City Health Care System (SLCHCS)
ID: 36C25925Q0433Type: Solicitation
AwardedSep 23, 2025
$5.8M$5,799,552
AwardeeTRILLAMED LLC BINGHAM FARMS 48025
Award #:36C25925P1171
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 19 (36C259)Greenwood Village, CO, 80111, USA

NAICS

Surgical and Medical Instrument Manufacturing (339112)

PSC

MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6515)

Original Source

https://sam.gov/opp/f78c71d8160b454f8b2ad1251d5d8c5d/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting proposals for the replacement of the Automated Medication Dispensing System at the Salt Lake City Health Care System, which includes the George E. Wahlen VA Medical Center and ten outpatient clinics. The procurement aims to provide, install, and support new medication dispensing technology, including components such as Automated Dispensing Cabinets (ADCs), controlled substance safes, and anesthesia stations, while ensuring compliance with VA standards for medication management and user accessibility. Interested vendors must submit their quotes by August 12, 2025, and are encouraged to attend a site visit on July 23, 2025, to better understand the project requirements; inquiries regarding the project must be submitted by July 29, 2025. For further information, vendors can contact Contract Specialist Stephanie Cahill at Stephanie.Cahill@va.gov.

    Point(s) of Contact
    Stephanie Cahill (CS)Contract Specialist
    Stephanie.Cahill@va.gov
    Files
    Title
    Posted
    36C25925Q0433_1.docx
    The Department of Veterans Affairs, Network Contracting Office (NCO) 19 intends to solicit bids for a firm-fixed price contract to provide a replacement automated medication dispensing system for the Salt Lake City VA Medical Center and its associated outpatient clinics. The solicitation, identified as number 36C25925Q0433, is set for response by July 8, 2025. This opportunity falls under the NAICS code 339112, which pertains to surgical and medical instrument manufacturing, and is open to all businesses, with no restrictions on participation. The solicitation package will be available for download around July 14, 2025, and all relevant information will be posted on the Contract Opportunities website. Interested parties are encouraged to keep abreast of any amendments through this platform, as no hard copies will be distributed. This presolicitation notice outlines the VA's commitment to upgrading its medication dispensing capabilities to improve service delivery at the facility and its clinics.
    36C25925Q0433.docx
    The Department of Veterans Affairs is inviting proposals for the replacement of the Automated Medication Dispensing System across the George E. Wahlen VA Medical Center and ten outpatient clinics. This project encompasses the provision, installation, and support for new medication dispensing technology, including various components such as controlled substance safes, Automated Dispensing Cabinets (ADCs), anesthesia stations, carousels, and refrigerators. The contractor will also be responsible for training personnel and ensuring integration with existing systems. Interested bidders must submit their quotes by August 6, 2025, with a deadline for questions on July 29, 2025. The system must comply with all VA standards, featuring advanced capabilities for inventory management, medication tracking, and significant user accessibility features. A mandatory site visit is encouraged for potential bidders to understand the scope and requirements adequately. This RFP reflects the VA's commitment to enhancing medication management safety and efficiency within its facilities while adhering to rigorous operational standards and timelines.
    36C25925Q0433 0001_1.docx
    The document outlines a Request for Quotes (RFQ) from the Department of Veterans Affairs for the replacement of the Automated Medication Dispensing System at various facilities in Salt Lake City. The RFQ specifies that interested vendors must submit their quotes by August 6, 2025, and addresses multiple aspects of the project, including functional and technical specifications, expansion plans, and specific requirements for equipment. Key points include the transition to a decentralized model for medication distribution, ensuring systems are FDA-approved, and clarifying details around inventory management and equipment specifications. Vendors are required to reference the latest solicitation information; past data should not be utilized for quote preparation. The document anticipates an inquiry process, offering responses to questions about the project, design preferences for equipment, and logistical considerations for installation. A post-award meeting will define delivery timelines once a vendor is selected. Ultimately, this procurement aims to upgrade medication management systems to improve care across multiple VA locations while ensuring compliance and functionality tailored to increased patient needs.
    36C25925Q0433 0002.docx
    The document outlines an amendment to the solicitation for the Replacement of Automated Medication Dispensing System at the Department of Veterans Affairs (VA) facilities in Salt Lake City and surrounding areas. The amendment extends the deadline for submitting quotes to August 12, 2025, at 12:00 PM Mountain Standard Time. Interested vendors are required to submit their offers via email to a designated contact. The amendment indicates that all terms and conditions remain unchanged, except for the new deadline. This updated timeline is intended to ensure that all bidders have ample time to provide the necessary documentation for consideration. The solicitation emphasizes the importance of meeting the revised deadline to be eligible for the contract, which involves the removal and replacement of the medication dispensing system across multiple VA facilities.
    Attachment A - ADC Capacity Per Location.xlsx
    The document presents a comprehensive list of various clinics and medical facilities associated with the healthcare system, organized by their respective departments or specialties. Key areas include numerous East and West clinics, surgical outpatient clinics, anesthesia and pain management, diagnostics like angiography and CT scans, and specialty services such as dermatology, physical therapy, and respiratory therapy. The document primarily outlines the organization of clinical services provided, distinguishing between various specialties and treatment areas across multiple locations. Each specialty is noted by its repeated mention, indicating a significant emphasis on their availability within the healthcare system. This structure suggests an extensive network aimed at offering a wide range of medical services to meet community health needs. Overall, the document serves to inform stakeholders, including prospective vendors or partners, about the breadth of medical services and facilities under consideration for procurement activities related to government RFPs or grants in the healthcare sector.
    Site Visit.docx
    The document outlines a scheduled site visit for vendors interested in the RFP associated with the Salt Lake City VA Medical Center. Although attendance is not mandatory, it is strongly encouraged, taking place on July 23rd, 2025, at 8:00 am MST. Vendors planning to attend must confirm their participation via email to Ms. Danielle Everhardt by noon on July 22nd, providing them with necessary details regarding the visit's logistics, including meeting location and parking. Each vendor is limited to three representatives. The notice underlines the significance of the site visit in the RFP process, enabling vendors to familiarize themselves with the project environment and requirements.
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