Columbia Wheelchair Five (5) year IDIQ RFQ
ID: 36C24725Q0322Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF247-NETWORK CONTRACT OFFICE 7 (36C247)AUGUSTA, GA, 30904, USA

NAICS

Special Needs Transportation (485991)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: MOTOR PASSENGER (V212)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/79f3e204b4a14e6ab5b01f3e1a4ca32e/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified contractors to provide wheelchair transportation services under a five-year Indefinite Delivery Indefinite Quantity (IDIQ) contract for the Columbia, SC VA Medical Center. The procurement is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and requires contractors to deliver non-personnel services, including all necessary personnel, vehicles, and equipment to transport veteran patients to and from various healthcare locations. This service is crucial for ensuring timely and safe transportation for veterans, with an expected average of 60-85 trips per day utilizing a minimum of 15 dedicated vehicles. Interested parties must submit their quotations by March 5, 2025, and can direct inquiries to Thomas Nicholls at thomas.nicholls@va.gov for further clarification.

    Point(s) of Contact
    Thomas Nicholls
    thomas.nicholls@va.gov
    Files
    Title
    Posted
    RFQ-Columbia WC-36C24725Q0322.pdf
    The document outlines a solicitation from the Columbia VA Medical Center for wheelchair transportation services under a five-year Indefinite Delivery Indefinite Quantity (IDIQ) contract, specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The contractor is responsible for providing non-personnel services including all necessary personnel, vehicles, and equipment to transport veteran patients to and from various healthcare locations. Compliance with state and federal regulations is mandatory, and contractors must have a quality control program in place. The service period starts from September 25, 2025, with multiple ordering periods extending through 2026. Key contract requirements include on-time transportation, maintenance of vehicle standards, proper communication via encrypted emails, and adherence to safety and health regulations during operations. Pricing structures emphasize fair compensation for one-way trips, mileage over certain thresholds, and a grace period for wait times. The focus is emphasized on accountability through detailed reporting of services rendered, vehicle inspection protocols, and management of personnel to ensure compliance with safety and quality standards. Overall, the document reflects a commitment to secure and effective transportation services for veterans while fostering participation from small businesses owned by service-disabled veterans.
    S06-RFQ Amendment 0001-QA.pdf
    The document is an amendment to a Request for Quotation (RFQ) issued by the Department of Veterans Affairs’ Ralph H. Johnson VA Medical Center regarding non-emergent wheelchair van services. The amendment incorporates vendor questions and responses, clarifying specifications for service requirements, transportation details, and billing practices. Key highlights include questions about estimated mileage, service rates, vehicle requirements, and scheduling logistics. The RFQ closing date remains set for March 3, 2025. The document outlines that there are approximately 60-85 trips per day, utilizing 18 dedicated vehicles, and describes a staging area for transport vehicles at the hospital. It also addresses the requirement for vehicles to have lifts and stipulates the necessary medical supplies. Additionally, the amendment emphasizes that the base rate is defined for designated pickup points within specified mileage limits. Overall, the amendment seeks to enhance clarity and ensure that all vendors understand the terms of the contract, supporting the goal of optimizing transportation services for veterans while adhering to procurement regulations and standards.
    S06-RFQ Amendment 0002-QA Clarifications.pdf
    The document outlines a Request for Quotation (RFQ) from the Department of Veterans Affairs for wheelchair transportation services, specifically the Columbia Wheelchair Service. The solicitation (number 36C24725Q0322) is set for responses by March 5, 2025, with details including the set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC). The average daily trips range from 60-85, with guidance provided on the appropriate number of dedicated vehicles needed (minimum of 15) and clarification on billing for services. This RFQ addresses logistics, payment structures, and service requirements for transportation from various locations within specified parameters, such as a 25-mile billing radius. Various questions and answers throughout the document detail specific aspects of service delivery, such as vehicle requirements and handling of wait time charges. The document emphasizes ensuring clarity in service descriptions and established procedures to streamline the RFQ process, ultimately aiming to provide effective and compliant wheelchair transportation for veterans.
    Lifecycle
    Title
    Type
    Columbia Wheelchair Five (5) year IDIQ RFQ
    Currently viewing
    Combined Synopsis/Solicitation
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