Special Mode Transportation for VA Northern California Health Care System
ID: 36C26126Q0170Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF261-NETWORK CONTRACT OFFICE 21 (36C261)MATHER, CA, 95655, USA

NAICS

All Other Transit and Ground Passenger Transportation (485999)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRANSPORTATION: OTHER (V119)

Original Source

https://sam.gov/workspace/contract/opp/0efc5a78abfa4930be59e90b6e3031d5/view
Timeline
    Description

    The Department of Veterans Affairs, Network Contracting Office 21, is seeking qualified vendors to provide non-emergency special mode transportation services for the VA Northern California Health Care System. The contractor will be responsible for delivering transportation services on an "as needed" basis, 24 hours a day, 7 days a week, for a period of five years starting around June 1, 2026, including the provision of gurney, wheelchair, and secure car transportation, as well as oxygen tanks when required. This procurement is critical for ensuring that veterans receive timely and safe transportation to various healthcare facilities across Northern California. Interested vendors, particularly Service-Disabled Veteran-Owned, Veteran-Owned, and other Small Businesses, are encouraged to submit their responses, including company information and pricing details, to Emily Trinh at emily.trinh@va.gov by December 30, 2025, at 12:00 PM PST.

    Point(s) of Contact
    Emily Trinh
    emily.trinh@va.gov
    Files
    Title
    Posted
    36C26126Q0170 Sources Sought Notice.docx
    This Sources Sought Synopsis from the Department of Veterans Affairs, NCO 21, aims to identify potential Service-Disabled Veteran-Owned, Veteran-Owned, and other Small Businesses for non-emergency special mode transportation services in California. The services, required 24/7/365 for five years starting around June 1, 2026, include providing gurney, wheelchair, and secure car transportation with oxygen tanks when needed. The contractor must supply all manpower, equipment, vehicles, fuel, materials, and supervision. Performance locations span numerous VA Northern California Health Care System facilities and CBOCs. Interested vendors should submit company information, experience, vehicle capabilities, training certificates, and pricing details to Emily Trinh by December 30, 2025, 12:00 PM PST. This is not a solicitation, but for market research to inform future acquisition decisions.
    DRAFT Performance Work Statement.pdf
    This Performance Work Statement outlines the requirements for non-emergency special mode transportation services for the VA Northern California Health Care System (NCHCS). The contractor must provide all necessary resources, including vehicles, personnel, and supplies, for a one-year base period with four optional years. Services cover various NCHCS facilities across Northern California and include transport for ambulatory, gurney, and wheelchair patients, as well as those with cognitive, hearing, mobility, speech, or visual impairments. Key requirements include adherence to Joint Commission and California State Department of Health Regulations, HIPAA, and Privacy Act. The contractor must maintain communication systems, meet specified response times for scheduled and unscheduled transports, and ensure courteous treatment of patients. Detailed invoicing procedures, personnel qualifications, vehicle standards, and a comprehensive Quality Control Program are also mandated.
    Market Research Pricing.xlsx
    The document is a Request for Information (RFI) for market research purposes, specifically seeking pricing information for special mode transportation services for the VA Northern California Health Care System. It outlines various CLINs (Contract Line Item Numbers) for different transportation services, categorized by trip distance: less than 40 miles, between 40-80 miles, and over 80 miles. Each category includes Gurney Van, Wheelchair Van, and Secure Car with Attendant services, with estimated annual quantities. Additionally, it lists 'Other Items' such as Oxygen Utilization and Waiting Time Beyond Grace Period. The RFI defines 'Base Rate' as the one-way transportation rate from a pick-up to a delivery point and requests market research base rates for each trip type.
    Lifecycle
    Title
    Type
    Special Mode Transportation for VA Northern California Health Care System
    Currently viewing
    Sources Sought
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