Maintenance & repair of furnaces
ID: 19BE2025Q0004Type: Presolicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY BRUSSELSWASHINGTON, DC, 20520, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- PLUMBING, HEATING, AND WASTE DISPOSAL EQUIPMENT (J045)

Original Source

https://sam.gov/opp/40ebf5a5163c4cd4902b1ffcc5fe5cae/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Brussels, is soliciting bids for the maintenance and repair of furnaces in U.S. Government-owned or leased facilities in Belgium. The contract requires scheduled annual maintenance and emergency repairs for gas and fuel central heating systems, ensuring compliance with Belgian laws and safety regulations. This firm-fixed-price contract spans one base year with two optional renewal years, emphasizing the importance of quality service provision and rapid emergency response. Interested contractors must submit their proposals electronically by May 19, 2025, and can direct inquiries to Andrew Malandrino or Michael Abrahams at BrusselsBids@state.gov.

    Point(s) of Contact
    Andrew Malandrino
    BrusselsBids@state.gov
    Michael Abrahams
    BrusselsBids@state.gov
    Files
    Title
    Posted
    19BE2025Q0004 - RFQ.pdf
    The U.S. Embassy in Brussels is soliciting bids for the maintenance and repair of furnaces in U.S. Government-owned or leased facilities within Brussels, Belgium, under Solicitation No. 19BE2025Q0004. This firm-fixed-price contract includes scheduled annual maintenance and emergency repairs for gas and fuel central heating systems. The contract spans one base year with two optional renewal years. Key components include compliance with Belgian laws and safety regulations, a comprehensive Quality Assurance and Surveillance Plan (QASP) to ensure satisfactory contractor performance, and specific pricing structures for various service capacities. Contractors must provide all necessary labor, materials, safety equipment, and certified technicians, while adhering to a detailed scope of work. Emergency services are required to be available 24/7, with provisions for rapid response times. All work conducted necessitates precise documentation and reporting to ensure accountability and compliance with contract specifications. The contract emphasizes the importance of quality service provision, safety measures, and adherence to U.S. standards, showcasing the Embassy's commitment to safe and effective maintenance operations for its heating systems.
    CERTIFICATION FEDERAL A-D LAW.pdf
    The document serves as a certification requirement for contractors and prospective offerors associated with the U.S. Department of State. It stipulates that they must affirm compliance with federal anti-discrimination laws and declare they do not run any Diversity, Equity, and Inclusion (DEI) programs that violate these laws. This certification is deemed crucial for the government's payment decisions and falls under the provisions of the False Claims Act. Contractors are instructed to read the certification carefully, check relevant compliance boxes, and ensure that an authorized representative completes and signs the form. Vital sections include the contractor's name, authorized representative's credentials, and details of the solicitation or contract. This process underscores the importance of legal compliance in federal contracts and grants, aiming to promote equitable practices while safeguarding against discrimination violations.
    EXPERIENCE AND PAST PERFORMANCE Form - Commercial Items.pdf
    This document pertains to the federal solicitation number 19BE2025Q0004, focusing on the "Experience and Past Performance" of potential offerors. It outlines required information for bidders, including the name and address of the customer, contact details for lead personnel managing the contract, the relevant contract number, and a brief overview of the work responsibilities. Additionally, it requests disclosure of any ongoing litigation as well as any litigation that has occurred within the past five years. The emphasis is on assessing the qualifications and reliability of bidders in relation to their past project experiences as part of the overall proposal evaluation process. This information is essential for ensuring that prospective contractors can fulfill the requirements of the solicitation effectively, reflecting the importance of past performance in government procurement decisions.
    Question Submission Form.pdf
    The document outlines a request for proposals (RFP) concerning the maintenance and repair of furnaces for U.S. government offices and residences, identified by Solicitation Number 19BE2025Q0004. Companies interested in submitting proposals are instructed to direct their questions via email to BrusselsBids@state.gov, with a deadline for inquiries set for the close of business on March 4th, 2025. The form includes space for companies to provide their name, title, the relevant section and paragraph of the solicitation, the subject of their question, and their email address for follow-up. This RFP process is part of the government’s initiative to ensure that necessary HVAC systems are properly maintained and repaired, illustrating the structured approach to government contracting and engagement with potential service providers.
    SF-30 Solicitation 19BE2025Q0004-0001.pdf
    This document is an amendment to a solicitation issued by the U.S. Embassy in Brussels (Contract ID: 19BE2025Q0004). The amendment changes the deadline for submitting quotations from 17:00 on May 5, 2025, to 17:00 on May 19, 2025. It outlines the procedural requirements for offerors to acknowledge receipt of this amendment to avoid rejection of their offers. The amendment clarifies that all other terms and conditions of the initial solicitation remain unchanged. The document is administratively formal and is intended to ensure compliance with federal contracting regulations. The signature of the contracting officer and the contractor, Andrew J. Malandrino, confirms its authenticity and adherence to federal guidelines for amendments in the procurement process.
    Lifecycle
    Title
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    Maintenance & repair of furnaces
    Solicitation
    Maintenance & repair of furnaces
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