Janitorial Services for the Indian Health Service, Monacan Health Center
ID: 75H71525Q00036Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICENASHVILLE AREA INDIAN HEALTH SVCNASHVILLE, TN, 37214, USA

NAICS

Janitorial Services (561720)

PSC

HOUSEKEEPING- CUSTODIAL JANITORIAL (S201)

Set Aside

Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior and Indian Health Services) (ISBEE)
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified vendors to provide janitorial services for the Monacan Health Center located in Madison Heights, Virginia. The procurement aims to ensure comprehensive cleaning services for a 14,000 square foot facility, supporting health standards and operational efficiency from September 1, 2025, to August 31, 2030. This opportunity is particularly significant as it is set aside for Indian Small Business Economic Enterprises under the Buy Indian Act, promoting economic development within tribal communities. Interested parties must submit their quotes by August 8, 2025, at 3:00 PM Central Time, and can direct inquiries to Courtney Davis at courtney.davis@ihs.gov or by phone at 629-248-4259.

    Point(s) of Contact
    Files
    Title
    Posted
    The document appears to be a corrupted government file related to federal and local RFPs (Requests for Proposals) or grants. Despite the corruption, it seems intended to address various proposals or submissions related to government projects. The main purpose is likely to outline guidelines, expectations, or criteria for potential contractors and grantees. Key insights, although obscured, might involve specifications on project requirements, compliance standards, budget allocations, and submission deadlines. The structure likely includes sections elucidating eligibility criteria for grants, application processes for RFPs, and evaluation metrics for proposals. This document emphasizes the importance of regulatory compliance and proper documentation while aiming to assist government entities in effectively managing project-related funding and procurement processes. While specific details are lost due to corruption, the essence is a resource for stakeholders involved in government contracting, highlighting necessary procedural frameworks and fostering transparency in public sector engagements. Further analysis or retrieval of original data would provide a clearer understanding of project specifics and application guidelines for interested parties.
    The document outlines requirements associated with the Buy Indian Act for the Indian Health Service (IHS). It stipulates that Offerors must self-certify as an "Indian Economic Enterprise" at the time of offer submission, contract award, and throughout the contract performance period. This self-certification is critical for individuals or organizations seeking to respond to solicitations or Requests for Information (RFIs) under this act. Offerors must notify the Contracting Officer if they cease to meet eligibility requirements. Additionally, successful Offerors must be registered with the System for Award Management (SAM). Any false information provided is subject to legal penalties under U.S. law, ensuring that accuracy in representation is paramount. The document includes a representation section for Offerors to affirm their status, including details such as ownership and tribal affiliation. This process aims to promote Indian economic enterprise participation in federal contracts, aligned with government RFPs and grant initiatives aimed at fostering economic development within tribal entities. The document emphasizes compliance and accountability to safeguard the integrity of the procurement process.
    The document outlines the provisions and clauses incorporated by reference within federal and local RFPs, emphasizing the obligations of offerors when submitting quotations or offers. It specifies that listed provisions can be referenced rather than submitted in full, provided the necessary information is included. Important sections cover the representation regarding covered telecommunications equipment, contractor certifications, and compliance with regulations related to procurement. The HHSAR (Department of Health and Human Services Acquisition Regulation) stipulations are also highlighted, addressing aspects such as supply chain risk assessments and certain economic and minority ownership concerns. Key elements include representations about telecommunications equipment, capability compliance, and the status of the offeror as a small business or minority-owned business. It mandates evaluations of supply chain risk for mission-critical acquisitions and assessments of foreign ties. The document serves as a comprehensive guide for contractors to ensure compliance with federal guidelines while participating in government contracting processes, thus supporting transparency, accountability, and ethical business operations in public sector procurement.
    The Indian Health Service (IHS) is soliciting quotes for janitorial services at the Monacan Health Center in Madison Heights, Virginia, exclusively from Indian Small Business Economic Enterprises as mandated by the Buy Indian Act. This combined synopsis/solicitation follows Federal Acquisition Regulation (FAR) guidelines and involves a firm-fixed price contract covering a base year and four additional option years, totaling an estimated 7,800 hours of service. Vendors must submit fully inclusive pricing for services, including all associated costs. The contract's performance period spans September 1, 2025, to August 31, 2030. To qualify, vendors must register in the System for Award Management, have an active Unique Entity Identifier (UEI), and submit comprehensive documentation as specified, such as completed pricing schedules and required representations. The award will go to the lowest price technically acceptable quote deemed fair and reasonable. The deadline for submission is August 8, 2025, by 3:00 PM Central Time, with all communications directed to the Contract Specialist, Courtney Davis.
    The document outlines federal and state procurement opportunities through Requests for Proposals (RFPs) and grants. It emphasizes the importance of transparent processes in funding projects that address critical community needs. Key themes include the necessity for detailed project descriptions, adherence to legal compliance, and the importance of collaboration among agencies. The anticipated outcomes focus on improving service delivery and enhancing community welfare through well-defined objectives. The structure includes sections on eligibility criteria, submission guidelines, deadlines, evaluation processes, and expectations regarding financial management and accountability. The document serves as a comprehensive guide for entities seeking governmental support to advance their initiatives, ensuring alignment with local, state, and federal priorities while emphasizing fiscal responsibility and effective resource allocation.
    The Statement of Work (SOW) outlines the procurement of janitorial services for the Monacan Health Center, aimed at supporting the provision of direct care services for newly federally recognized tribes in Virginia. The 14,000 square foot facility requires comprehensive cleaning services to maintain health standards. The contract will span from September 1, 2025, to August 31, 2030, with specific tasks including daily cleaning of restrooms, office spaces, medical and dental rooms, lobbies, and outside entrances, utilizing OSHA-approved supplies and equipment. The contractor's performance will be monitored through quarterly evaluations by the Contracting Officer's Representative (COR). Payment will be monthly through the federal Invoice Processing Platform, and all contractor personnel must comply with stringent security clearance protocols. This SOW emphasizes maintaining high standards of cleanliness and operational efficiency in the health center, ensuring a safe environment for patients and staff while adhering to federal regulations and the objectives of the Indian Health Service. The document serves as a vital part of the federal RFP process, focusing on health service support and community welfare.
    Lifecycle
    Title
    Type
    Similar Opportunities
    S--Deep Cleaning of Chief Ignacio Justice Center for
    Buyer not available
    The Department of the Interior, specifically the Bureau of Indian Affairs, is seeking qualified contractors to provide monthly deep cleaning services for the Chief Ignacio Justice Center located in Towaoc, Colorado. The procurement aims to maintain a safe, sanitized, and healthy environment in compliance with federal cleanliness standards and CDC guidelines for the 25,000 square foot facility, which includes offices, courtrooms, and holding cells. This contract is a Firm-Fixed-Price Purchase Order, set aside 100% for Small Businesses under NAICS code 561720 (Janitorial Services), with an anticipated performance period from January 5, 2026, to January 4, 2031, including a base year and four one-year options. Interested parties must submit their offers by December 26, 2025, at 5:00 PM PST, and can contact Brian Roberts at brian.roberts@bia.gov or 503-231-2279 for further information.
    FY26 GSU THC FLOORING SUPPLY & SERVICE
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service's Navajo Area, is seeking qualified small businesses to provide flooring supplies and installation services at the Tohatchi Health Center in New Mexico. The project involves the removal of existing floor tiles and cove base, application of filler and self-leveling products, and installation of new vinyl flooring and cove base over approximately 1,434 square feet in designated rooms of Building 2004. This procurement is critical for maintaining a safe and functional healthcare environment, with a performance period set from January 1, 2026, to January 31, 2026. Interested offerors must submit their proposals by December 10, 2025, at 10:00 AM MS, and can direct inquiries to Ken Parrish at Ken.Parrish@ihs.gov or by phone at 928-871-1342.
    Albuquerque Area Indian Health Service Sustainable Products and Services
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified vendors for sustainable products and services in the Albuquerque area. This procurement aims to identify sources that can provide environmentally friendly and sustainable solutions tailored to the needs of the Indian Health Service. The goods and services procured will play a crucial role in enhancing healthcare delivery while promoting sustainability within the community. Interested vendors, particularly those classified as Indian Small Business Economic Enterprises (ISBEE), should reach out to Eric Wright at eric.wright@ihs.gov or call 505-256-6752 for further details regarding this opportunity.
    Two (2) Information Technology Specialists - Santa Fe Indian Health Center & Satellite Clinics
    Buyer not available
    The Department of Health and Human Services, through the Indian Health Service, is seeking proposals for two Information Technology Specialists to provide essential IT services at the Santa Fe Indian Health Center and its satellite clinics in New Mexico. The contract, structured as a Firm-Fixed-Price agreement, includes a base year and four option periods, focusing on responsibilities such as managing Windows and VM Cloud systems, IT Helpdesk support, network administration, and data management. This opportunity is set aside for Indian Small Business Economic Enterprises under the Buy Indian Act, emphasizing the importance of supporting tribal businesses in delivering healthcare services. Interested offerors must submit their quotes by December 29, 2025, by 12:30 p.m. (MST), and can direct inquiries to Patricia P. Trujillo at patricia.trujillo@ihs.gov or by phone at 505-256-6754.
    Four (4) Medical Assistants - Santa Fe Indian Health Center & Satellite Clinics
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking proposals for four Medical Assistants to serve at the Santa Fe Indian Health Center and its satellite clinics in New Mexico. The Medical Assistants will be responsible for various patient care tasks, including screenings, specimen collection, vaccination assistance, and phlebotomy, with a requirement for candidates to have relevant qualifications and certifications. This procurement is part of a Buy Indian Set-Aside initiative, emphasizing the importance of supporting Indian Small Business Economic Enterprises, and will result in a single award with a base year and four option periods based on performance. Interested offerors must submit their proposals by January 2, 2026, by 12:30 p.m. (MST), and can direct inquiries to Patricia P. Trujillo at patricia.trujillo@ihs.gov or by phone at 505-256-6754.
    MATHC Elevator Maintenance
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking proposals for elevator maintenance and repair services for the newly constructed Mid-Atlantic Tribal Health Center (MATHC) in Charles City, Virginia. The contract will cover preventive maintenance and repairs for a Schindler 3100 MRL traction elevator, ensuring safe operation and compliance with ADA standards, with a base year from March 2026 to February 2027 and four optional one-year extensions. This procurement is crucial for maintaining the operational integrity of the health center, which aims to enhance the health of the Native American population in the area. Proposals are due by December 15, 2025, and interested contractors should contact Andrew Rhoades at Andrew.Rhoades@ihs.gov for further details.
    Medical Equipment and Furnishings, Fixtures, and Equipment (FF&E) Installation and Logistical Software as a Service (SaaS)
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking proposals for a Software as a Service (SaaS) solution to manage the procurement, installation, and tracking of medical equipment and furnishings, fixtures, and equipment (FF&E) for new healthcare facilities. The objective is to replace current spreadsheet-based tracking methods that have resulted in project delays and cost overruns, with a system capable of accurate tracking, reporting, and management from planning to commissioning. This software solution is crucial for supporting the logistics of healthcare facility construction and renovations, aiming to facilitate the tracking of hundreds to thousands of items and to support over 500 tribes and IHS employees in the future. Proposals are due by December 22, 2025, at 3:00 pm EST, and interested vendors can contact Colleen Henry at colleen.henry@ihs.gov or Andrew Hart at andrew.hart@ihs.gov for further information.
    Source Sought Notice, Hospital Facility Maintenance Supplies, Phoenix Indian Medical Center, IHS, BPA Five-Years
    Buyer not available
    The Indian Health Service (IHS) is conducting market research through a Sources Sought Notice to identify contractors for a Blanket Purchase Agreement (BPA) for Hospital Facility Maintenance Supplies at the Phoenix Indian Medical Center in Arizona. The required supplies include HVAC components, electrical and plumbing materials, tools, personal protective equipment (PPE), and other miscellaneous maintenance items, all of which are critical for the efficient operation of the medical facility. Interested firms must submit a letter of interest by December 11, 2025, detailing their capabilities, socioeconomic status, and confirming they have an active online ordering system. For further inquiries, interested parties can contact Donovan Conley at donovan.conley@ihs.gov or by phone at 602-364-5174.
    Remote Coding Services for the Albuquerque Indian Dental Clinic
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is soliciting proposals for Remote Coding Services for the Albuquerque Indian Dental Clinic. The procurement aims to secure non-personal healthcare services that include professional billing and coding, with a focus on maintaining a 95% accuracy rate and ensuring timely turnaround for coding tasks. These services are critical for the efficient management of clinical visits, accurate diagnostic coding, and compliance with data privacy regulations such as HIPAA. Proposals are due by December 19, 2025, at 12 PM MT, and interested offerors must contact Stephanie Begay at stephanie.begay3@ihs.gov or call 505-256-6750 for further inquiries. The contract will be awarded as a firm-fixed-price purchase order for one base year with four optional renewal periods, and eligibility requires registration in the System for Award Management (SAM).
    BFSU Solid Waste Removal
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified vendors for solid waste removal services at various locations in Browning, Montana, under a Sources Sought notice. The procurement aims to identify Indian Small Business Economic Enterprises (ISBEEs) and Indian Economic Enterprises (IEEs) capable of providing weekly trash removal services for the Blackfeet Service Unit and Heart Butte Clinic. This initiative is part of the Buy Indian Act, which prioritizes contracts for Indian-owned businesses, ensuring that at least 51% of the earnings from the contract go to Indian entities. Interested vendors must submit their capability statements and the Buy Indian Act Indian Economic Enterprise Representation Form to Shannon Connelly at shannon.connelly@ihs.gov within five days of the announcement, as this will inform the acquisition strategy for the requirement.