Source Sought Notice, Hospital Facility Maintenance Supplies, Phoenix Indian Medical Center, IHS, BPA Five-Years
ID: IHS1519772-PIMC-SAMType: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEINDIAN HEALTH SERVICEPORTLAND, OR, 97209, USA

Original Source

https://sam.gov/workspace/contract/opp/acb099aa80034e7fa14340b3c63e7549/view
Timeline
    Description

    The Indian Health Service (IHS) is conducting market research through a Sources Sought Notice to identify contractors for a Blanket Purchase Agreement (BPA) for Hospital Facility Maintenance Supplies at the Phoenix Indian Medical Center in Arizona. The required supplies include HVAC components, electrical and plumbing materials, tools, personal protective equipment (PPE), and other miscellaneous maintenance items, all of which are critical for the efficient operation of the medical facility. Interested firms must submit a letter of interest by December 11, 2025, detailing their capabilities, socioeconomic status, and confirming they have an active online ordering system. For further inquiries, interested parties can contact Donovan Conley at donovan.conley@ihs.gov or by phone at 602-364-5174.

    Files
    Title
    Posted
    Facility Maintenance Supply Listing 11-26-2025.docx
    This government file provides a comprehensive Facility Maintenance Supply Listing, detailing essential components across various categories crucial for federal, state, and local facility operations. The listing covers air handling and distribution (e.g., AHU materials, ductwork, fans), air filtration and treatment (filters, dedicated outdoor air systems), and heating and cooling (coils, chiller/boiler systems, electrical heating parts, valves). Electrical supplies include controls, wire, fittings, switches, and detectors. Controls encompass systems, sensors, and thermostats. Indoor air quality and ventilation feature air cleaners, humidification, and various fans. Hydronics and pneumatics list system components, valves, fittings, and controls. Motors, cooling tower accessories, and refrigeration components (compressors, refrigerants, controls) are also specified. Miscellaneous items range from adhesives and sealants to fasteners and cleaning chemicals. The document also includes personal protective equipment (PPE) like hard hats and respirators, HVAC hand tools, and a detailed list of HVAC filters by size and MERV rating.
    Sources Sought Notice IHS1519772-PIMC-SAM.docx
    The Indian Health Service (IHS) Phoenix Area Office is conducting market research through a Sources Sought Notice to identify contractors for a Hospital Facility Maintenance Supplies Blanket Purchase Agreement (BPA) for the Phoenix Indian Medical Center. This is not a solicitation for proposals. The required supplies include HVAC, electrical, plumbing, tools, PPE, and other maintenance items. Contractors must have an active online ordering system. The applicable NAICS codes are 333415, 332913, 335999, and 333515. The IHS prioritizes Indian Economic Enterprises (IEE) and Indian Small Business Economic Enterprises (ISBEE) under the Buy Indian Act. Interested firms must submit a letter of interest by December 11, 2025, detailing company information, socioeconomic status, an active online ordering system, and a capability statement highlighting past performance. Responses will help determine if the requirement will be set aside for ISBEEs or small businesses, or procured through full and open competition.
    Statement of Work 11-26-2025.docx
    The Phoenix Indian Medical Center (PIMC) seeks to establish one or more Blanket Purchase Agreements (BPAs) for hospital facility maintenance supplies. The objective is to streamline procurement, enhance cost-effectiveness, minimize delays, and improve efficiency in obtaining critical supplies. The required supplies include heating, cooling, HVAC, electrical, plumbing, tools, PPE, and miscellaneous maintenance items. Deliveries will be made to PIMC Building 9, Facility Dept., and must include a delivery ticket with date and item description. The BPA period of performance is from January 1, 2025, to December 31, 2030. Tyrone Sandoval and Ronald Allison are the Technical Points of Contact (TPOCs), and along with Diandra Martinez, are authorized to place orders. Invoices are to be submitted via the Invoice Process Payment (IPP) system.
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