Conference Room Repair
ID: 12405B25Q0061Type: Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFAGRICULTURAL RESEARCH SERVICEUSDA ARS SEA AAO ACQ/PER PROPSTONEVILLE, MS, 38776, USA

NAICS

Commercial and Institutional Building Construction (236220)

PSC

REPAIR OR ALTERATION OF MISCELLANEOUS BUILDINGS (Z2JZ)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/cafd07d435ef4327bdeaf82a81135436/view
Timeline
    Description

    The Department of Agriculture, specifically the Agricultural Research Service, is seeking proposals for the repair of the main conference room at the Subtropical Horticulture Research Center located in Miami, Florida. The project involves comprehensive renovations, including the installation of drywall, insulation, painting, flooring, a suspended ceiling, lighting fixtures, and cove base, all while ensuring minimal disruption to ongoing operations within the facility. This procurement is set aside for small businesses under the NAICS code 236220, with an estimated project cost of under $25,000, and requires contractors to commence work within 10 days of award and complete it within 30 days. Interested contractors must submit their bids by January 21, 2025, and direct any inquiries to Frank Palmer at frank.palmer@usda.gov.

    Point(s) of Contact
    Frank Palmer
    frank.palmer@usda.gov
    Files
    Title
    Posted
    12405B25Q0061_Conference Room Repair.pdf
    The document outlines the Request for Proposals (RFP) for a construction project - specifically, the Conference Room Repair at the Subtropical Horticulture Research Center in Miami, Florida. Issued on January 7, 2025, with solicitation number 12405B25Q0061, this project is designated as a sealed bid procurement set aside for small businesses under the NAICS code 236220. The estimated cost for the project is under $25,000, and contractors must commence work within 10 days after award and complete it within 30 days. The scope includes installing drywall, painting, ceiling installation, lighting fixtures, flooring, and cleanup operations. Contractors are required to comply with safety regulations, submit various documentation including performance and payment bonds, and be registered in the System for Award Management. Questions related to the solicitation must be submitted by January 15, 2025, and bids are due by January 21, 2025. The document emphasizes compliance with biobased product requirements and safety regulations throughout the project. This government solicitation highlights the importance of utilizing small business resources and adhering to federal contracting standards.
    Section J Attachment 1 SOW Conference Room Repair.pdf
    The United States Department of Agriculture (USDA) Agricultural Research Service has issued a Statement of Work for the repair of the main conference room at the Subtropical Horticulture Research Center in Miami, Florida. The contractor is tasked with providing a comprehensive proposal including professional services, labor, materials, and safety measures necessary for the project. Key tasks involve installing new drywall, insulation, painting, flooring, a suspended ceiling, lighting fixtures, and cove base, with considerations for the ongoing operations of the occupied facility. Contractors are encouraged to conduct a site visit to assess conditions before bidding and must register in the System for Award Management (SAM). Safety is emphasized, requiring a Site Safety Specific Plan (SSSP), and contractors must manage debris and minimize disruption. They are responsible for obtaining all necessary permits and adhering to building codes. The project is expected to be completed within 30 days post-award, with guarantees on workmanship lasting at least ten years. This document outlines the essential requirements and expectations for contractors responding to this federal request for proposal (RFP), ensuring compliance and quality in execution.
    Section J Attachment 2 Wage Rates.pdf
    The document outlines wage determinations and guidelines for construction contracts in Miami-Dade County, Florida, under the Davis-Bacon Act. Effective January 3, 2025, it specifies wage rates for various job classifications, stipulating that federal contracts initiated or renewed after January 30, 2022, must adhere to Executive Order 14026, mandating a minimum wage of $17.75 per hour or the applicable wage rate if higher. For contracts awarded between January 1, 2015, and January 29, 2022, the applicable rate is $13.30 per hour under Executive Order 13658 if extended post-January 30, 2022. The file lists specific trade classifications such as electricians, plumbers, and carpenters, along with their respective wage rates and fringe benefits. It provides a structured approach to handle wage determination appeals and outlines the responsibilities of contractors concerning worker protections under various executive orders, including paid sick leave provisions. The document's purpose is to ensure workers on federal construction projects receive equitable compensation and adhere to established labor standards while fostering compliance with federal regulations throughout all public works projects.
    Section J Attachment 3 ARS-371.pdf
    The USDA Agricultural Research Service requires submission of a Construction Progress and Payment Schedule, Form ARS-371, within 14 calendar days after receiving a Notice to Proceed. This form is necessary even if no partial payments are being requested. For cases of partial payments, an approved ARS-371 must accompany each payment request (Form ARS-372), with specific columns completed to reflect the work done. The form must include critical information such as contract number, total contract amount, project schedule, and contractor details. Furthermore, contractors are to break down the project into distinct branches of work, detailing their monetary values and completion percentages, along with start and end dates for each phase. Completion dates must align with the overall project deadline. The procedure culminates in a contractor's signature and submission to the Contracting Officer for approval, ensuring both parties are aligned on project progress and financial obligations. This structured approach is essential for maintaining compliance and accountability throughout the project.
    Section J Attachment 4 ARS-372.pdf
    The document is a Contractor's Request for Payment Transmittal form for a project involving the installation of a new HVAC system at a portable office in Florence, SC. It outlines the financial details related to the contract, including the original contract amount, any change orders, and the total adjusted price. The contractor specifies the value of work completed to date, the value of materials stored on-site, and the total amount due, subtracting previous payment requests to determine the net payment amount. The form includes certification statements affirming compliance with contract terms, prompt payment to subcontractors and suppliers, and that the current payment request does not include amounts withheld from subcontractors. Signatures from the contractor's authorized representative and relevant project management officials are required to authorize and validate the payment request. This document serves a critical role in managing government contracts by ensuring transparency and accountability in payment processes, reflecting adherence to regulations associated with federal and state RFPs and grants. It ensures that funds are handled appropriately and contractual obligations are met throughout the project lifecycle.
    Lifecycle
    Title
    Type
    Conference Room Repair
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