Janitorial Services, U.S. Consulate Munich, Germany
ID: 19GE5025R0066Type: Presolicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFACQUISITIONS - RPSO FRANKFURTWASHINGTON, DC, 20520, USA

NAICS

Janitorial Services (561720)

PSC

HOUSEKEEPING- CUSTODIAL JANITORIAL (S201)

Original Source

https://sam.gov/opp/76b95b2349744984b709f3ebd80cc673/view
Timeline
    Description

    The Department of State is seeking proposals for janitorial services at the U.S. Consulate in Munich, Germany, through Solicitation No. 19GE5025R0066. The contract requires comprehensive cleaning services, including labor, materials, and necessary insurance, with performance standards for daily, periodic, and emergency cleaning tasks as outlined in the Statement of Work. This procurement is crucial for maintaining a clean and safe environment for U.S. government operations abroad, with a contract value of up to $2,100,000 over a five-year period. Interested contractors must submit their proposals by May 30, 2025, and can direct inquiries to Jenina Dosch at DoschJK@state.gov.

    Point(s) of Contact
    Jenina Dosch
    DoschJK@state.gov
    Files
    Title
    Posted
    19GE5025R0066_RFP.pdf
    The document outlines Solicitation No. 19GE5025R0066 for janitorial services at the U.S. Consulate in Munich, Germany. The proposal submission deadline is set for May 30, 2025, following a site visit scheduled for April 29, 2025. Interested companies must register attendees for the visit and submit personal information for security clearance. The contract is a Firm Fixed-Price single indefinite-quantity, with a minimum order of $5,000 and a maximum value of $2,100,000 over its duration. The contractor is responsible for providing comprehensive janitorial services, including labor, materials, and necessary insurance. Performance standards encompass daily, periodic, and emergency cleaning tasks as specified in the Statement of Work. A Quality Assurance and Surveillance Plan (QASP) will monitor the service performance. Contractors must adhere to safety and conduct standards, ensuring staff are appropriately uniformed and trained. Communication details stipulate that proposals must be submitted via email, and all interactions must be directed to designated officials rather than contacting the consulate directly. This solicitation underscores the government's procedural and compliance requirements in securing cleaning services for its facilities abroad.
    19GE5025R0066 A0001_RFP.pdf
    The document presents an amendment to the solicitation for janitorial services at the American Consulate General in Munich, Germany, referenced by solicitation number 19GE5025R0066. The amendment (0001) adjusts terms, including the removal of specific cleaning tasks, updates to area measurements, and confirmation of the proposal due date—May 30, 2025, at 12:00 PM CET. Contractors must acknowledge receipt of this amendment per instructions provided. The contract itself is a Firm Fixed-Price, indefinite-quantity contract for various custodial services, comprised of scheduled and unscheduled tasks over a maximum value of $2,100,000. Key aspects include comprehensive service requirements, insurance obligations (such as Defense Base Act insurance), and quality control measures. The contractor will be responsible for all labor, materials, and equipment necessary for maintaining cleanliness and standards in compliance with U.S. Government regulations. The document outlines detailed procedures for the contractor's responsibilities, quality assurance measures, and legal compliance structures, emphasizing the importance of maintaining a safe working environment while providing quality services to the U.S. Government operations in Munich.
    Attachment 1 - Pricing.xlsx
    The document outlines the pricing structure for janitorial services as part of a government solicitation (RFP) for the U.S. Consulate in Munich, Germany. It details the services required over a five-year period, proposing separate line item categories for scheduled and unscheduled standard janitorial services, along with associated costs like Value Added Tax (VAT) and Defense Base Act (DBA) insurance where applicable. These services are divided into a base year and four option years, with pricing components specified for monthly and hourly services. The document emphasizes a structured format to collect bids from potential contractors, capturing the essential services required for maintaining cleanliness and safety at the consulate facility. The repetitive structure across multiple years indicates a concern for budgeting and planning in government contracting, ensuring consistency in the procurement process. The solicitation highlights key administrative elements typical of federal RFPs, including consideration for applicable insurance and taxes.
    Attachment 2 - Past Performance.docx
    The document is an attachment to Solicitation No. 19GE5025R0066, outlining the requirements for prospective contractors to provide their previous contract experience as part of their proposal. Each offeror must list a minimum of 3 to a maximum of 5 contracts, detailing the project title, location, and owner, along with relevant contacts for performance evaluation. It specifies the offeror’s role, whether as a prime contractor or joint venture partner, and requires a description of the contract, emphasizing relevancy to the current solicitation. The structured format guides contractors in presenting their qualifications effectively, ensuring submissions are standardized for evaluation. This document serves as a key component in the procurement process, helping the government assess the experience level and suitability of potential contractors for the stated project. Overall, it facilitates transparency and accountability in contractor selection within federal and state/local RFPs.
    Attachment 3 - Form W-14.pdf
    Form W-14, issued by the U.S. Department of the Treasury, is a Certificate of Foreign Contracting Party Receiving Federal Procurement Payments. This form is used to gather essential information from foreign entities engaged in contracts with U.S. acquiring agencies. Key sections include the identification of the foreign contracting party, exemption claims based on international agreements or procurement agreements, and a certification section requiring a declaration of truthfulness from the signer. Part I collects basic details such as the contracting party’s name, country of incorporation, addresses, taxpayer identification number, and relevant contract/reference numbers. Parts II and III enable foreign parties to claim tax exemptions under specific international agreements or identify portions of the contract as exempt based on contract details. Part IV requires explanations for exemptions claimed, including relevant countries and agreements, while Part V ensures the foreign party certifies the information provided is accurate and complete under penalty of perjury. The purpose of Form W-14 is to facilitate compliance with U.S. tax regulations for foreign contracting parties involved in federal procurement, thus linking it to government RFPs and grants. This form streamlines the reporting process necessary for international agreements and procurement operations within the federal framework.
    Instructions for Form W-14.pdf
    The Form W-14, issued by the Internal Revenue Service, is designed for foreign contracting parties receiving specified federal procurement payments from the U.S. government, imposing a 2% tax under Section 5000C. The form serves multiple purposes: establishing the contractor's foreign status, claiming exemptions based on international agreements or U.S.-based production of goods and services. Foreign entities must submit Form W-14 to the relevant U.S. agency prior to receiving any payments, with updates required for changes within 30 days. The document specifies criteria for who must provide this form and outlines exemptions applicable under various treaties and procurement agreements. Additionally, it contains detailed instructions regarding the completion of the form, including identification of the contracting party, exemption claims, and necessary certifications. To aid compliance, it references qualified tax treaties that may exempt certain foreign nationals from the tax imposed. Overall, the document emphasizes compliance for foreign contractors engaged in U.S. government contracts while navigating U.S. tax laws efficiently.
    Pre-Solicitation Notice 19GE5025R0066.pdf
    The U.S. Consulate General in Frankfurt is issuing a Pre-Solicitation Notice for a Request for Proposal (RFP) regarding janitorial services at the U.S. Mission in Munich, Germany. This potential contract will provide firm-fixed-price commercial services for a base year and four optional years, starting in calendar year 2025. The contractor selected will be responsible for comprehensive janitorial tasks in various areas of the property, including offices, restrooms, and common spaces. Proposals must be submitted by companies proficient in English and compliant with German regulations. Interested parties need to register in the System for Award Management (SAM) and maintain an active status. The RFP is expected to be published in April 2025, and inquiries regarding the contract can be directed to the Contract Specialist, Ms. Jenina Dosch. The solicitation and award process will adhere to U.S. federal procurement laws and will be exclusively provided in English. This notice serves to inform potential contractors of upcoming opportunities related to governmental service contracts, reflecting standard practices in federal procurement processes.
    Lifecycle
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    Janitorial Services, U.S. Consulate Munich, Germany
    Solicitation
    Janitorial Services, U.S. Consulate Munich, Germany
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