U.S. EMBASSY LISBON, PORTUGAL - MANOR HOUSE RENOVATION
ID: 19P05024Q0025Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY LISBONWASHINGTON, DC, 20520, USA

NAICS

ConstructionT (23)

PSC

MAINTENANCE OF OFFICE BUILDINGS (Z1AA)

Original Source

https://sam.gov/opp/19bd2ff5f24a40a0a8a1dd0f32632ff4/view
Timeline
    Description

    The U.S. Embassy in Lisbon, Portugal, is seeking qualified contractors for renovation services at the Manor House, as outlined in Solicitation Number 19P05024Q0025. The project includes comprehensive upgrades such as bathroom renovations, installation of specified materials, and adherence to aesthetic guidelines, with a focus on modernizing the facilities while ensuring compliance with local and U.S. regulations. Interested parties must register in the System for Award Management (SAM) and submit their quotations by June 19, 2024, with a site visit scheduled for June 3, 2024, and all inquiries due by June 7, 2024. For further information, contact Ana Paula Saint Aubyn at SaintAubynAP@state.gov or Jose Gregorio at gregoriojm@state.gov.

    Point(s) of Contact
    Ana Paula Saint Aubyn
    SaintAubynAP@state.gov
    Jose Gregorio
    gregoriojm@state.gov
    Files
    Title
    Posted
    Letter to Prospective Offerors.pdf
    The U.S. Embassy in Lisbon, Portugal, has issued a Request for Quotations (RFQ) for renovation services at the U.S. Embassy Manor House, under RFQ number 19P05024Q0025. Interested contractors are invited to submit quotations following the guidelines outlined in Section K of the RFQ, with a focus on providing the lowest acceptable bid for contract award. A site visit is scheduled for June 3, 2024, with prior registration required by May 29, 2024. All questions regarding the RFQ must be submitted by June 7, 2024, with answers disseminated to all bidders. Quotations are due by June 19, 2024, and must meet specific submission requirements, including completion of the SF-1442 form and proof of SAM registration. Failure to register in the System for Award Management (SAM) prior to submission may result in disqualification. The submission must adhere to specified formats, and files cannot exceed 25MB. This initiative underscores the embassy's commitment to maintaining its facilities while engaging qualified contractors for the project.
    RFQ_19P05024Q0025 - MANOR HOUSE RENOVATION.pdf
    The document outlines the requirements for a construction contract (Solicitation Number 19P05024Q0025) issued by the American Embassy in Lisbon. It details various sections including pricing, scope of work, delivery timelines, contract clauses, and special terms and conditions for bidders. Key stipulations include a firm-fixed-price contract, the necessity for contractors to provide performance and payment bonds, and a 60-day completion timeline post-award. The contractor must adhere to inspection processes and deliverables, which include schedules and documentation, ensuring compliance with local laws and regulations. Notably, it incorporates regulations regarding labor, safety, and insurance requirements, while also detailing restrictions on telecommunications and services due to security concerns. The purpose of this solicitation is to clearly convey expectations and legal responsibilities, fostering an open bidding process while ensuring the integrity and security of the work performed. The contract emphasizes the importance of quality, adherence to timelines, and compliance with both U.S. and local regulations.
    SF-30_Amendment 2.pdf
    The document pertains to an amendment for a solicitation related to the Manor House Renovation project issued by the American Embassy in Lisbon. The amendment, effective from June 5, 2024, serves to publish minutes from a site visit dated June 3, 2024. The site visit aimed to guide potential bidders through the solicitation process, allowing them to inspect the site and submit inquiries regarding the project. Key discussions covered the scope of work, including responsibilities regarding the HVAC system and removal of fire detectors, as well as design specifics such as light placement and choice of materials. Bidders were reminded of the deadline for questions, set for June 7, 2024, and the contract will be awarded based on the lowest price from technically acceptable offers. Bidders raised various questions about project timelines, materials, and design specifics, all of which will be addressed in upcoming Q&A postings on the government’s SAM website. This amendment emphasizes transparency in the bidding process while encouraging contractor engagement and clarifying project expectations.
    SF-30 - Amendment 3 - QandA Floor Plan Drawing.pdf
    This document is an amendment to Solicitation No. 19P05024Q0025 for the renovation of the Manor House, issued by the American Embassy in Lisbon. Effective from June 17, 2024, the amendment addresses vendor inquiries and provides DWG Floor Plan drawings. Key points include clarifications on the specifications for materials, such as sanitary ware, ceramics, and security doors, and responses regarding the demolition and replacement of existing fixtures. It specifies the use of copper for the domestic water piping and emphasizes that only ceramic tiles are to be quoted, despite the potential for different materials based on structural assessments. Contractors are encouraged to provide multiple solutions for various aspects of the project and must submit their project timelines. The amendment underscores the importance of consistency in materials and offers on-site availability of samples for evaluation. Overall, the amendment ensures that contractors have the necessary information to submit competitive proposals while maintaining the project's integrity and standards.
    SF-30 - Amendment 5 - SOW - Change of requirements 1.pdf
    The document outlines the amendment (A0005) to the solicitation for the Manor House Renovation project under Contract ID 19P05024Q0025, issued by the American Embassy in Lisbon. The amendment is effective as of September 13, 2024, and requires offers to be revised in light of new instructions by the Requesting Office. Specifically, three major project elements are de-scoped: 1. The supply of light fixtures for specific areas (hallways, bedrooms, bathrooms, and closets) will be provided as government-furnished equipment (GFE), while installation remains the contractor's responsibility. 2. Emergency lighting for individual bedrooms is omitted, with installation only in hallways, stairwells, and bathrooms. 3. Carpet tiles and synthetic floor tiles will also be GFE for installation in bedrooms and hallways, whereas ceramic tiles for bathrooms are still required from offerors. Contractors must acknowledge these changes and submit revised offers by the close of business on September 17, 2024. This amendment emphasizes compliance with design inputs from the Overseas Buildings Operations (OBO) team and aims for alignment with previously determined standards for project materials.
    SF30 - Additional information.pdf
    This document is an amendment to a solicitation issued by the American Embassy in Lisbon, specifically amending solicitation number 19P05024Q0025, effective May 31, 2024. It outlines some changes and additions to the scope of work for a contract related to maintenance or renovation projects. Key updates include specifications for bathroom upgrades, such as replacing light fixtures, wall tiles, flooring, mirrors, and vanities, as well as painting bathroom and hallway areas with specified colors. The flooring will be updated with gray porcelain tiles, and design ideas are referenced from provided samples for exact matches. These renovations aim to modernize the facilities while adhering to aesthetic guidelines. The amendment emphasizes the importance of acknowledging the changes for prospective offers and ensuring compliance with the deadlines set forth in the original solicitation. The document signifies ongoing improvements by the U.S. government in its overseas facilities to enhance functionality and appearance.
    Lifecycle
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    Type
    U.S. EMBASSY LISBON, PORTUGAL - MANOR HOUSE RENOVATION
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