NESA Exec Seminar Lodging Services
ID: HQ003425P0039Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEWASHINGTON HEADQUARTERS SERVICES (WHS)WASHINGTON HEADQUARTERS SERVICESWASHINGTON, DC, 203011000, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/6ee337a1375440e78651e9ae112a05ce/view
Timeline
    Description

    The Department of Defense, through the Washington Headquarters Services (WHS), is seeking contractor support for lodging services for the Near East South Asia Center (NESA) Executive Seminar scheduled from December 7 to December 13, 2024, in Washington, D.C. The contractor will provide accommodations for approximately 35 participants, including 25 U.S. Government-funded and 10 self-pay hotel rooms, ensuring compliance with specific requirements such as high-speed internet, meal provisions, and accessibility standards. This procurement is crucial for facilitating regional security cooperation and dialogue among participants, with the contract structured as a Firm-Fixed Price agreement. Interested vendors must submit proposals electronically by the specified deadline, and for further inquiries, they can contact Jerome Doe at jerome.n.doe.civ@mail.mil or 703-545-3564, or Courtney Applewhite at courtney.s.applewhite.civ@mail.mil or 703-545-3582.

    Files
    Title
    Posted
    A03 SOW.pdf
    The Near East South Asia Center (NESA) for Strategic Studies is seeking contractor support for lodging services for the Executive Seminar 02-25 scheduled from December 7 to December 13, 2024, in the Washington, D.C. area. The contractor will accommodate approximately 35 participants, comprising 25 USG-funded and 10 self-pay guests, ensuring compliance with specific requirements such as room amenities, meal provisions, and accessibility standards. Key requirements include providing rooms with high-speed internet, refrigerators, and microwaves, along with a complimentary hot breakfast. The lodging location must be within 0.5 miles of the Pentagon and an in-service Metro station, while also accommodating dietary restrictions, particularly against pork and alcohol. The contract will be a Firm-Fixed Price agreement, with financial liability for self-pay guests resting on the individuals, not the government. Additional services like a public meeting space, on-site laundry, and room service for possible quarantine scenarios are requested. This document outlines the expectations for potential contractors in providing quality lodging that meets the needs of NESA and reinforces its commitment to fostering regional security cooperation and dialogue through facilitated programs.
    RFQ - HQ003425R0039 - ES Lodging.pdf
    The document outlines a Request for Quote (RFQ) issued by the Washington Headquarters Services (WHS) for lodging services related to the NESA Executive Seminar scheduled from December 7 to December 13, 2024. The solicitation (HQ003425R0039) emphasizes a Firm-Fixed Price contract under NAICS code 721110, focusing on hotels and motels. Proposals must be submitted electronically to designated government contacts, including specific details such as discounts, related fees, and other required company information. The lowest priced, technically acceptable quote meeting all requirements will be awarded the contract. Vendors must provide a block of ten self-pay rooms daily and ensure compliance with various federal stipulations, including registration in the System for Award Management (SAM). The RFQ includes detailed instructions on pricing, quotation acceptance, and mandates for submitting proposals, ensuring complete adherence to regulations set forth in the solicitation. The document extensively outlines inspection and acceptance terms, delivery performance expectations, and contractual obligations—including clauses related to business ethics, telecommunications equipment, and compliance with the Buy American Act. Overall, this RFQ highlights the government's procurement process while seeking efficient, cost-effective lodging solutions for the seminar.
    Lifecycle
    Title
    Type
    NESA Exec Seminar Lodging Services
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    NESA Executive Seminar Interpretation Services
    Active
    Dept Of Defense
    The Department of Defense, through the Washington Headquarters Services, is seeking a contractor to provide simultaneous interpretation services for the Near East South Asia Center for Strategic Studies (NESA) Executive Seminar scheduled from December 9-13, 2024, at Fort McNair and surrounding areas in the National Capital Region. The procurement requires interpreters fluent in Arabic and French, along with necessary interpretation equipment and technical support, ensuring high-quality service delivery in line with government standards. This contract, classified under NAICS code 541930 for Translation and Interpretation Services, will be awarded based on the lowest, technically acceptable bid, with quotes due electronically by 1:00 PM on November 19, 2024. Interested vendors can contact Jerome Doe at jerome.n.doe.civ@mail.mil or 703-545-3564 for further information.
    Hotel rooms from January 13-16, 2025
    Active
    State, Department Of
    The Department of State, through the U.S. Embassy in Singapore, is seeking qualified vendors to provide hotel accommodations from January 13-16, 2025. This procurement aims to secure lodging for official purposes during the specified dates, emphasizing the importance of compliance with Singapore's legal and regulatory requirements. Interested contractors must be registered in the System for Award Management (SAM) and are encouraged to submit their quotations electronically to the designated contracting office. For further inquiries, vendors can contact Liam E. Fitzgerald at SGProcurementRFQ@state.gov or by phone at (65) 64769108, with the solicitation expected to be posted on SAM.gov when ready.
    2025 Superbowl Hotel Accommodations Coordinator, Hotel Rooms and Meeting Space for Marine Corps Attendees
    Active
    Dept Of Defense
    The Department of Defense, specifically the United States Marine Corps (USMC), is seeking a contractor to provide hotel accommodations coordination services for the Marine Corps 250th Celebration in New Orleans, Louisiana, from February 3-10, 2025. The contractor will be responsible for securing 60 hotel rooms and meeting space for Marines and civilian personnel, ensuring accommodations are within a 2-5 mile radius of the Ernest N. Morial Convention Center, and meeting specific requirements such as a 4.5-star rating, complimentary Wi-Fi, and onsite security. This procurement is significant as it coincides with the 2025 Super Bowl and aims to honor the Marine Corps' history while fostering future aspirations. Interested vendors must submit their responses to the Request for Information (RFI) by 10:00 AM EST on November 29, 2024, and can contact Heaven Onley at heaven.j.onley.civ@usmc.mil or 703-784-3563 for further details.
    Health Suite Featuring Optometry Plus Office Based Health Caree and Retail
    Active
    Dept Of Defense
    The Department of Defense Concessions Committee (DoDCC) is soliciting proposals for the management of a health suite featuring optometry and office-based healthcare services at The Pentagon. The selected firm will operate in Room 2C113, providing necessary medical equipment and retail products while ensuring compliance with federal regulations and maintaining facility aesthetics. This initiative aims to enhance healthcare offerings within the Pentagon without competing directly with existing services, excluding pharmacy operations. Proposals are due by 2:00 PM Eastern on December 9, 2024, with a pre-proposal conference scheduled for October 29, 2024. Interested parties should contact Shelley Driver at shelley.a.driver.naf@mail.mil or call 571-289-9759 for further information.
    Venue with Conference Package for ECON/EXBS
    Active
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Manila, is seeking proposals for a venue with a conference package for the Economic/Export Control and Related Border Security (ECON/EXBS) sector, scheduled for March 16 to 22, 2025. The procurement requires qualified vendors to provide accommodations, function rooms, meal provisions, audiovisual support, and transportation services, adhering to specific technical specifications outlined in the solicitation documents. This opportunity is significant for facilitating government outreach initiatives, with a total contract value exceeding $30,000, necessitating compliance with federal procurement regulations. Interested vendors must submit their proposals electronically by November 22, 2024, at 10:00 a.m. (Philippine time), and can direct inquiries to Michael O. Warren at ManilaPurchasing@state.gov or by phone at 632-530-12000.
    RFI- Army Medical Conference - Feb 25
    Active
    Dept Of Defense
    The Department of Defense, specifically the U.S. Army, is seeking qualified vendors to provide hotel accommodations and conference facilities for the Army Medical Conference scheduled for February 23-28, 2025, in Leesburg, Virginia. The requirements include a main conference room capable of hosting up to 650 attendees, along with 20 to 30 breakout rooms equipped with necessary audio-visual equipment, tables, and chairs. Additionally, the procurement calls for a total of 650 lodging rooms, with specific amenities such as 5G Wi-Fi access, on-site parking, and 24/7 security to enhance the experience for attendees. Interested parties are encouraged to submit a capability document to the primary contacts, Deric Harris and Delbert Spriggs, via email, as this request for information is intended for market research and planning purposes only, with no commitment to award a contract.
    Yellow Ribbon Event Hotel and a Catered Meal, 8 FEB 25
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Army, is seeking proposals for lodging and catering services for the Yellow Ribbon Event scheduled for February 8, 2025. The procurement aims to accommodate approximately 150 guests, with specific requirements for lodging arrangements, including a mix of king and double-bed rooms, as well as catering for the event. This initiative is part of the Yellow Ribbon Program, which supports post-deployment service members and their families. Interested vendors, particularly those certified as Women-Owned Small Businesses (WOSB), should contact Matthew Michael at Matthew.J.Michael2.civ@army.mil or Thomas Fazio at thomas.p.fazio.civ@army.mil for further details, with the award announcement expected 7-10 days after the closing date of the Request for Quotation (RFQ) W911YN25QA001.
    Three (3) Bedroom Serviced Apartment
    Active
    State, Department Of
    The US Embassy in Manila, Philippines, is seeking submissions for a contract to secure a three-bedroom serviced apartment. The primary purpose of this contract is to obtain suitable lodging for official use. Opportunity Details This pre-solicitation notice provides an advance notice that the full solicitation package will be released during the second week of August 2024. The quotation deadline will be specified in the official solicitation. The contract will be awarded to the lowest priced technically acceptable offeror who meets the required qualifications. The contract type will be firm fixed price. All interested parties must be registered in the SAM (System for Award Management) database before the contract is awarded. This is a mandatory requirement, with the registration link provided for ease of access: https://www.sam.gov. Scope of Work The awarded contractor will provide a three-bedroom serviced apartment, including furnishings and amenities, for official use by the US Embassy. The apartment must be located in a safe and accessible area, close to the embassy's current location in Manila. Eligibility Criteria To be eligible for this contract, applicants must have a valid registration in the SAM database and meet the necessary technical requirements. Experience in providing serviced apartments or similar accommodations for diplomatic or government use is advantageous. Funding and Contract Details Funding for this opportunity is expected to come from the State Department's annual budget. The contract will be a firm fixed-price agreement. Submission Process Electronic submissions are permitted and encouraged. Responses must be submitted via email to manilapurchasing@state.gov. Offerors must ensure their submissions are in the specified format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF), with a maximum file size of 10MB. If the file size exceeds this limit, it must be split into smaller emails. The submission deadline will be detailed in the official solicitation released in August 2024. Evaluation Criteria The evaluation of submissions will give the highest priority to the offered price, with technical qualifications also being considered. To be considered technically acceptable, applicants must meet all essential requirements outlined in the solicitation. Contact Information For any questions or clarifications, interested parties can contact the US Embassy in Manila, Philippines, via email at manilapurchasing@state.gov or telephone on 63253012000. The US Embassy encourages potential offerors to register and submit their expressions of interest promptly.
    Office Management & Executive Support Services
    Active
    Dept Of Defense
    The Department of Defense, through the Washington Headquarters Services (WHS), is seeking qualified businesses to provide Office Management and Executive Support Services (OM&ESS) for the Office of the Under Secretary of Defense for Policy. The contractor will be responsible for delivering comprehensive administrative support to 35 offices, which includes program management, correspondence handling, security facilitation, and staff onboarding, ensuring high-quality and consistent service for a projected total of 79 full-time equivalents (FTEs). This initiative reflects the DoD's commitment to engaging private sector expertise to enhance operational efficiency in administrative functions. Interested parties must submit detailed capability statements by November 29, 2024, and are advised against including sensitive proprietary information or pricing details in their submissions. For further inquiries, contact Pamela Odhiambo at pamela.w.odhiambo.civ@mail.mil or Rodrick Chandler II at rodrick.d.chandler2.civ@mail.mil.
    Yellow Ribbon Event Hotel and a Catered Meal 12 January 2025
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Army, is seeking proposals from Women-Owned Small Businesses (WOSB) for lodging and catering services for the Yellow Ribbon Event scheduled for January 12, 2025. The contractor will be responsible for providing accommodations and a catered meal for approximately 300 guests, with specific lodging requirements to be finalized by December 23, 2024. This event is crucial for supporting pre-deployment activities for the HHB and A Battery, 3-116 FA, emphasizing the importance of family involvement during military transitions. Interested vendors should contact Matthew Michael at Matthew.J.Michael2.civ@army.mil or 904-823-0555, or Thomas Fazio at thomas.p.fazio.civ@army.mil or 904-823-0551 for further details, with the award announcement expected 7-10 days after the closing date.