S--Groundskeeping Services for Nashville WFO
ID: 1305M325Q0103Type: Combined Synopsis/Solicitation
Overview

Buyer

COMMERCE, DEPARTMENT OFNATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATIONDEPT OF COMMERCE NOAASEATTLE, WA, 98115, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/0b289cf5e72b4aa0a9dc41f46ae574f7/view
Timeline
    Description

    The Department of Commerce, specifically the National Oceanic and Atmospheric Administration (NOAA), is seeking qualified contractors to provide non-personal groundskeeping services for the Nashville Weather Forecast Office (WFO) located in Old Hickory, TN. The procurement includes a base period of 9 months, with options for four additional 9-month periods, requiring comprehensive grounds maintenance tasks such as mowing, edging, debris removal, and pest control, all in compliance with federal regulations. This contract is a total Small Business Set-Aside under NAICS code 561730, with an estimated total value of $78,450 based on the previous contract. Interested parties must submit their quotes electronically by March 19, 2025, to the primary contact, Stephanie Mas, at stephanie.mas@noaa.gov.

    Point(s) of Contact
    MAS, STEPHANIE
    (303) 578-6768
    STEPHANIE.MAS@NOAA.GOV
    Files
    Title
    Posted
    Past_Performance_Questionnaire_1305M325Q0103.pdf
    The document is a Past Performance Questionnaire (PPQ) intended for use in government contracting processes. Contractors must fill out initial sections with their information and project details, which are then sent to a client reference for evaluation. The questionnaire captures essential data such as contract type, pricing, completion dates, and a description of the project along with its complexity. The core purpose of the PPQ is to assess the contractor's performance in various categories, including quality, schedule adherence, cost control, management, regulatory compliance, and overall customer satisfaction. Each category is rated by the client reference on a scale from "Exceeds" to "Unsatisfactory," allowing for a comprehensive evaluation of the contractor's work and capability. Key sections ask for ratings on aspects like the contractor’s ability to meet quality standards, resolve problems, adhere to schedules, manage projects, and maintain compliance with regulations. Client references also provide their overall satisfaction and whether they would engage the contractor again. This evaluation is crucial for the future award of contracts and grants within federal and state government frameworks, ensuring quality and reliability in contractor performance.
    Sol_1305M325Q0103_Amd_0001.pdf
    The document outlines the procedures for acknowledging an amendment to a federal solicitation, emphasizing the importance of timely acknowledgment to avoid rejection of submitted offers. Offers must be acknowledged prior to the specified deadline either through specific form entries or via separate communication referencing the relevant solicitation and amendment numbers. Additionally, it outlines conditions under which changes to existing offers can be made, stipulating that such changes must also adhere to the referencing requirements. The amendment modifies the solicitation by extending deadlines and updating contractual details while maintaining the unchanged terms of the original document. The attachment section provides information on the availability of a Past Performance Questionnaire and a Solicitation Q&A for further clarity. This purposeful amendment serves to ensure clarity and compliance among potential contractors responding to federal RFPs.
    Sol_1305M325Q0103.pdf
    The document is a combined synopsis/solicitation for non-personal groundskeeping services at the Nashville Weather Forecast Office (WFO) of the National Weather Service (NWS) located in Old Hickory, TN. It outlines a request for quotations (RFQ) for a base period of 9 months, beginning upon contract award and extending through February 2026, with options for four additional 9-month periods. This solicitation is a total Small Business Set-Aside, with the NAICS code 561730. The contractor will manage all aspects of groundskeeping, including lawn care, debris removal, and application of environmentally friendly products, all while ensuring compliance with federal regulations. There are specific requirements on frequency of services, safety data, and licensing for any personnel applying pesticides. Invoices will be submitted monthly, and a site visit is recommended for bidders. The evaluation of submissions will be based on technical capability, qualifications, and pricing, with a focus on past performance and the completeness of proposals. The contracting officer's authority, responsibilities, and processes for submitting inquiries and quotes are also outlined. All quotes are due by March 19, 2025. The document serves as a formal invitation for businesses to compete for federal contract opportunities, emphasizing compliance with federal procurement practices.
    Solicitation_Q_A_1305M325Q0103_0001.docx
    The solicitation Q&A for contract 1305M325Q0103 outlines the key requirements for lawn maintenance services for a specified area of 250,000 square feet. It clarifies that the work includes various tasks such as mowing, edging, trimming, debris removal, fertilizer application, and fire ant control, with a focus on maintaining the surroundings of the building. The contract requires two chemical weed control treatments, regardless of timing around bid submission, and also mandates cleanup of downed trees and limbs in the area. While general maintenance is covered, the contract excludes damage from severe weather incidents. Additionally, monitoring for fire ants should be concentrated around the building perimeter, rather than the entire six-acre property. There is no available site map, but a site visit is encouraged for bidders to familiarize themselves with the area. This document serves to clarify expectations and responsibilities for contractors bidding on landscaping services, ensuring compliance with the outlined scope of work.
    Lifecycle
    Title
    Type
    Groundskeeping Services for Nashville WFO
    Currently viewing
    Combined Synopsis/Solicitation
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