Building Automation System Maintenance/Service Cheyenne River Health Center
ID: IHS00000Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEGREAT PLAINS AREA INDIAN HEALTH SVCABERDEEN, SD, 57401, USA

NAICS

Warm Air Heating and Air-Conditioning Equipment and Supplies Merchant Wholesalers (423730)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Set Aside

Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior and Indian Health Services) (ISBEE)

Original Source

https://sam.gov/workspace/contract/opp/6342e961420d4b66b5f3179dafcb137c/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified Native-Owned, Buy-Indian concerns to provide Heating, Ventilation, and Air Conditioning (HVAC) Maintenance Services for the Cheyenne River Health Center located in Eagle Butte, South Dakota. The procurement involves comprehensive maintenance and service for the Building Automation System (BAS), including technical support, on-site training, software updates, and emergency technical assistance, with a requirement for six annual on-site visits for routine maintenance and inspections. Interested parties must respond to this Sources Sought notice by submitting their company information and confirming their status as an Indian Economic Enterprise, as defined by the Buy Indian Act, with responses directed to Velvett Cummins via email. The opportunity emphasizes that this is not a solicitation for proposals, and no contract will be awarded at this stage; however, firms must be registered in the System for Award Management (SAM) to be eligible for future contracts.

    Point(s) of Contact
    Velvett Cummins
    velvett.cummins@ihs.gov
    Files
    Title
    Posted
    Building Automation System Scope of Work 12-05-2025.pdf
    The Cheyenne River Health Center (CRHC) seeks a contractor for Building Automation System (BAS) maintenance and service. The contract requires technical support, on-site training, programming, software updates, modifications, and repairs for their Tridium Niagara 4 system, which uses Siemens and Distech controllers. Services include six annual on-site visits for routine maintenance, inspections, calibrations, and software updates, with all labor, travel, and per diem included in the bid. Emergency and remote technical support are also required. The contractor must provide monthly written service reports and briefings. A $3,000 annual emergency service fund is included in the bid. Qualified bidders need a minimum of five years of experience in the field, with technicians possessing Tridium Niagara 4 certification and at least three years of experience in healthcare facilities. The contractor must also be a Distech Authorized System Integrator.
    IHS IEE Form.pdf
    The Indian Health Service (IHS) Buy Indian Act Indian Economic Enterprise Representation Form is a crucial document for businesses seeking to contract with the IHS under the Buy Indian Act (25 U.S.C. 47). It requires Offerors to self-certify their status as an “Indian Economic Enterprise” (IEE) as defined by HHSAR 326.601, throughout the offer, award, and contract performance periods. This form emphasizes the need for continuous eligibility, requiring immediate written notification to the Contracting Officer if the IEE status changes. It also highlights that Contracting Officers may request documentation to verify eligibility and that successful Offerors must be registered with the System for Award Management (SAM). The form warns against submitting false or misleading information, citing penalties under 18 U.S.C. 1001 for false information and 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287 for false claims during contract performance. The representation section requires the Offeror to explicitly state whether they meet the IEE definition, with spaces for the owner's name, tribal affiliation, business name, and DUNS number.
    Lifecycle
    Title
    Type
    Building Automation System Maintenance/Service Cheyenne River Health Center
    Currently viewing
    Sources Sought
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