Aircrew Facility Linens
ID: FA940126Q0002Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA9401 377 MSG PKKIRTLAND AFB, NM, 87117-0001, USA

NAICS

Drycleaning and Laundry Services (except Coin-Operated) (812320)

PSC

HOUSEKEEPING- LAUNDRY/DRYCLEANING (S209)

Set Aside

Service-Disabled Veteran-Owned Small Business Set Aside (SDVOSBC)

Original Source

https://sam.gov/workspace/contract/opp/745b2686fc03476cb187ce0b82363726/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is seeking quotes for laundry and dry cleaning services for the Aircrew Facility at Kirtland Air Force Base in New Mexico. This procurement, identified by solicitation number FA940126Q0002, is a 100% Service-Disabled Veteran-Owned Small Business set-aside, requiring contractors to provide comprehensive linen services in accordance with strict cleanliness and safety standards. The contract encompasses a base year and four option years, with an estimated total value of $8 million, and responses are due by December 1, 2025, with questions accepted until October 30, 2025. Interested parties should contact Tyler Hatfield at tyler.hatfield.2@us.af.mil or Dakota Powell at dakota.powell@us.af.mil for further information.

    Files
    Title
    Posted
    B917 Reference photos.pptx
    The document, "Building 917 Reference Photos," provides a detailed photographic inventory of the Aircrew Facility, identified as Building 917. The file systematically lists various areas within the building, starting from the exterior and progressing through different rooms and sections on the first and second floors. Key areas highlighted include multiple views of the entrance, the Communication Room, Linen Rooms, Storage, Laundry Room, and specific "Entrance Rooms" (examples 1 and 2). It also features the Suite Living Quarter, a hallway, a stairway, and the Gym & Kitchen on the second floor. This document appears to be a visual reference for facility assessment, planning, or a component of a larger government RFP or grant application related to facility maintenance, upgrades, or inventory. It serves to provide a clear visual record of the building's current state.
    FA940126Q0002 - Aircrew Facility Linens COMBO - Amended 14NOV2025.pdf
    The Department of the Air Force, 377th Air Base Wing, is seeking quotes for "Aircrew Facility Linens" at Kirtland AFB, New Mexico. This Request for Quotation (RFQ) is a 100% Service Disabled Veteran Owned Small Business set-aside, with NAICS code 812320. The solicitation, FA940126Q0002, requires laundry and dry cleaning services for the KAFB Visiting Aircrew Facility. Quotes are due by November 14, 2025, and questions by October 30, 2025. Offers will be evaluated based on technical plans demonstrating understanding of the Performance Work Statement (PWS) and price. Award will be made to the offeror representing the best value, considering technical acceptability and fair and reasonable pricing. The contract includes a base year and four option years, with a potential six-month extension, and funds are not presently available for award.
    FA940126Q0002 - Aircrew Facility Linens COMBO 11.07.2025.pdf
    The Department of the Air Force, 377th Air Base Wing, is seeking bids for Aircrew Facility Linens services at Kirtland AFB. This Request for Quotation (RFQ), FA940126Q0002, is a 100% Service Disabled Veteran Owned Small Business set-aside, with a NAICS code of 812320. The solicitation requires laundry and dry cleaning services for the Kirtland Air Force Base Visiting Aircrew Facility. Quotes are due by November 10, 2025, at 1:00 PM (MDT/MST) and must be valid for 90 days. Questions must be submitted by October 30, 2025, at 5:00 PM (MDT/MST). Award will be based on best value, considering technical plans and price, with a base year and four option years, plus a potential six-month extension. Offerors must submit a technical plan and pricing via email.
    FA940126Q0002 - Aircrew Facility Linens COMBO.pdf
    The Department of the Air Force is seeking quotes for Aircrew Facility Linens services at Kirtland Air Force Base. This Request for Quotation (RFQ) is a 100% Service Disabled Veteran Owned Small Business set-aside under NAICS code 812320. The contractor will provide laundry and dry cleaning services for the Visiting Aircrew Facility. Quotes are due by November 10, 2025, and must include a technical plan (5-6 pages) demonstrating understanding of the Performance Work Statement (PWS) and a price proposal. Award will be based on best value, considering technical acceptability and a fair and reasonable price. The contract includes a base year and four option years, with a potential six-month extension.
    PWS - Aircrew Facility Linens.pdf
    This Performance Work Statement (PWS) details the requirements for aircrew facility linen services at Building 917, Kirtland Air Force Base. The Contractor must provide all necessary resources to perform linen services according to contract, industry, and health standards. Key aspects include strict adherence to cleanliness, sanitation, and safety guidelines for soiled linen handling, including OSHA compliance and protective gear for employees. The document outlines precise procedures for inventory count, pick-up, packaging, and delivery, with specific instructions for special laundering tasks like draperies, mops, microfibers, and pillows. It also addresses handling unserviceable, repaired, re-washed, damaged, and lost articles. Transportation of linens requires strict separation of soiled and clean items, with vehicle sanitization protocols. Contaminated linens must be handled and washed at specific temperatures in dedicated facilities. The PWS lists federal holidays when services are not required and outlines procedures for base closures. Quality control, including a Contractor-developed Quality Control Plan (QCP) and Government quality assurance measures, is emphasized. Monthly reports on services, articles, costs, and lost items are required. The document also covers government-furnished emergency medical services, incident reporting, personnel security requirements, and the designation of these services as mission-essential during crises.
    Questions and Answers - 21 Nov 2025.pdf
    The document FA9401-26-Q-0002 addresses questions and answers related to the Aircrew Facility Support services at Kirtland Air Force Base. Key points include clarification on linen processing requirements, confirming that alternative reasonable means are acceptable as long as the desired end result is met. The performance start date has been updated to 7 days after the contract award. This is a new requirement with no incumbent contractor. Reference photos of Building 917 are provided as an attachment to the amended solicitation. Kirtland AFB will provide three linen carts, though the contractor must initially provide their own until the government-owned carts arrive in late December. The estimated average laundry weight is 759 lbs per week, and linens are government-owned.
    Questions and Answers.docx
    This document, FA9401-26-Q-0002, dated October 31, 2025, details a new requirement for Aircrew Facility Support at Kirtland AFB. It addresses questions and answers regarding the solicitation. Key points include confirmation that this is a new requirement with no incumbent, and reference photos of building 917 are provided as an attachment. The contractor will initially need to provide their own linen carts until government-owned carts arrive by the end of December. The estimated average laundry weight is 985 lbs per load, with 40 loads per year, or 759 lbs per week. All linens are government-owned, and the contractor is not required to provide them.
    SF1449 Solicitation FA940126Q0002.pdf
    This government solicitation (FA940126Q0002) is a Request for Proposal (RFP) for Women-Owned Small Businesses (WOSB) to provide laundry and dry cleaning services for the Kirtland Air Force Base Visiting Aircrew Facility in Albuquerque, New Mexico. The contract includes a base year (December 1, 2025, to November 30, 2026) and four one-year options, with an estimated total value of USD 8,000,000.00. Services involve managing personnel, equipment, and supplies for approximately 40,000 pounds of linens annually. The solicitation details invoicing via Wide Area WorkFlow (WAWF), outlines various FAR and DFARS clauses related to contract terms, ethics, cybersecurity, and labor standards, and specifies requirements for contractor access to Air Force installations and adherence to health and safety regulations. An ombudsman is available for concerns, and the acquisition is subject to the availability of fiscal year 2026 funding.
    Solicitation - FA940126Q0002 - Amended 14NOV2025.pdf
    This government solicitation (FA940126Q0002) is a Request for Proposal (RFP) for Women-Owned Small Businesses (WOSB) to provide laundry and dry cleaning services for the Aircrew Facility at Kirtland Air Force Base (KAFB), New Mexico. The contract, with a maximum value of $8,000,000.00, includes a base year and four option years, each for 40,000 pounds of laundry services. Key requirements include comprehensive management, personnel, equipment, and transportation. The document outlines detailed clauses for electronic payment via Wide Area WorkFlow (WAWF), various Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses, and specific instructions for contractor access to the installation and health and safety protocols. It also addresses obligations in advance of fiscal year 2026 funding and includes contact information for contracting officers and an ombudsman.
    Solicitation - FA940126Q0002.pdf
    The document is a Request for Proposal (RFP) for Women-Owned Small Businesses (WOSB) for laundry and dry cleaning services at Kirtland Air Force Base's Visiting Aircrew Facility. The solicitation, FA940126Q0002, issued on November 21, 2025, with an offer due date of December 1, 2025, has an estimated total award amount of USD 8,000,000.00. The contract includes a base period and four option years, each for 40,000 pounds of laundry services. Key clauses cover electronic invoicing via Wide Area WorkFlow (WAWF), obligations in advance of fiscal year funding, and various FAR and DFARS provisions related to commercial products and services, including those for small businesses, labor standards, and environmental compliance. The document also specifies requirements for contractor access to Air Force installations and includes an ombudsman clause for dispute resolution.
    Wage Determination_2015-5443 Rev. 26” dated 08 July 2025.pdf
    Lifecycle
    Title
    Type
    Aircrew Facility Linens
    Currently viewing
    Combined Synopsis/Solicitation
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