New Base+4 Hill-rom Progressa ICU bed service contract
ID: 36C25225Q0348Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF252-NETWORK CONTRACT OFFICE 12 (36C252)MILWAUKEE, WI, 53214, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Original Source

https://sam.gov/opp/1774869271624df189dde53c00a086e9/view
Timeline
    Description

    The Department of Veterans Affairs (VA) intends to negotiate a sole source contract with Baxter Hill-ROM for the maintenance and repair of Progressa ICU beds at the Milwaukee VA Medical Center. This contract, justified under 41 U.S.C. 1901's Simplified Acquisition Procedures, requires that all maintenance and repair services be performed by OEM factory trained personnel to ensure the safety and operational integrity of the medical equipment. Interested vendors must submit evidence of their capability to meet the requirements, including OEM authorization and certifications of technical personnel, by April 18, 2025. For further inquiries, interested parties can contact Contract Specialist Makena James at Makena.James@va.gov or (414) 844-4871.

    Point(s) of Contact
    Makena James
    (414) 844-4871
    makena.james@va.gov
    Files
    Title
    Posted
    36C25225Q0348_1.docx
    The Department of Veterans Affairs (VA) Great Lakes Acquisition Center plans to negotiate a sole source contract with Baxter Hill-ROM for the maintenance and repair of Progressa ICU beds at the Milwaukee VA Medical Center. This contract is justified under 41 U.S.C. 1901's Simplified Acquisition Procedures, indicating that only one responsible source can meet the requirements. The contract will be a firm fixed price for a base year with four additional option years. Despite market research, only one OEM factory trained vendor was identified, and prior quotes were deemed unreasonable. Interested parties must provide evidence of their capability to comply with the requirements by submitting specifics, including OEM authorization and certifications of technical personnel, by April 18, 2025. Any responses received will be evaluated at the government's discretion, though no competitive quotes are being solicited at this time. The documentation is aimed at ensuring the safety and operational integrity of medical equipment through the engagement of approved personnel for servicing.
    S02 Sources sought notice.pdf
    The Department of Veterans Affairs (VA) is issuing a Sources Sought Notice seeking vendors capable of providing a service contract for the maintenance and repair of Hill-rom Progressa ICU beds at the Milwaukee VA Medical Center. This contract, structured as a base with options for four additional years, will require annual and preventative maintenance, emergency repairs, and associated costs including labor and travel. Vendors must be certified by The Joint Commission and possess factory training from the Original Equipment Manufacturer (OEM). Responses must be submitted by March 27, 2025, and should include a capability statement detailing the vendor's qualifications, including DUNS number, address, and socioeconomic status under NAICS code 811210. This notice serves as a market research tool for the government to identify qualified sources and is not a formal request for proposals. The document also lists specific equipment requiring maintenance, all associated with the ICU/PCU departments in the facility. Overall, this initiative aims to ensure high-quality service and compliance within the VA healthcare system, reflecting the government's commitment to maintaining vital medical equipment standards.
    Similar Opportunities
    J065--Comprehensive Maintenance for BBraun Dialog+ Evolution Hemodialysis Units
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, Network Contracting Office 19, intends to award a sole source contract to B. Braun Medical for comprehensive maintenance services for 14 Dialog+ Evolution hemodialysis units located at the Salt Lake City VA Medical Center. This procurement is necessary to ensure that the proprietary hemodialysis systems are maintained according to the manufacturer's standards, as B. Braun Medical is the sole authorized servicer capable of providing the required technical maintenance and repair parts. Interested parties may submit their capabilities to meet this requirement by December 16, 2025, at 12:00 PM Mountain Standard Time, with responses directed to Contract Specialist Stephanie Cahill at Stephanie.Cahill@va.gov. The associated NAICS code for this opportunity is 811210, with a business size standard of $34 million.
    HILL-ROM MATTRESS REPLACEMENT ICU
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking to procure Hill-Rom Progressa+ mattresses for the Intensive Care Unit (ICU) at the Cleveland Veterans Affairs Medical Center. This acquisition is intended to be a sole source procurement due to the proprietary nature of the Hill-Rom system, which is specifically designed to prevent pressure injuries, provide pulmonary therapy, and facilitate early patient mobility in critical-care settings. The unique features of the Progressa+ system, including its interlocking design with the Progressa bed frame and integrated therapy modes, are essential for maintaining clinical outcomes and warranty support. Interested parties who believe they can meet the requirements must submit their capabilities by December 18, 2025, at 5 PM EST, to Rachelle Hamer at rachelle.hamer@va.gov, referencing “RFQ 36C25026Q0166| Hill-Rom Mattress Replacement ICU” in the subject line.
    6530--CLC Bed Expansion PB
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, Network Contracting Office 15, intends to award a sole source contract to TrillaMed, LLC for the provision of Stryker ProCurity LEX W/ISO Tour Prem & ISO Tour Pump DOM CAN beds for the John J. Pershing VA Medical Center. This procurement is based on the determination that TrillaMed, LLC is the only responsible source capable of meeting the agency's requirements, as these proprietary beds can only be serviced by Stryker Instruments or authorized resellers. The contract falls under the NAICS code 339113 for Surgical Appliance and Supplies Manufacturing and the PSC code 6530 for Hospital Furniture, Equipment, Utensils, and Supplies. Interested parties may submit a capabilities statement by December 16, 2025, at 10:00 AM Central Time, to paul.dixon@va.gov, referencing “Special Notice - 36C25526Q0117.” The Government reserves the right to negotiate solely with TrillaMed, LLC if no viable responses are received.
    J065--Intent to Sole Source - Omnicell Service
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA), Network Contract Office 21, intends to award a sole source firm fixed price contract to Omnicell, Inc. for maintenance and repair services of Government-owned Omnicell automated supply dispensing equipment within the Pacific Islands Health Care System. The contractor will be responsible for providing comprehensive services, including onsite, telephonic, and emergency repairs across various VA facilities in Hawaii, ensuring adherence to manufacturer recommendations and applicable regulations. This procurement is critical as Omnicell is the sole manufacturer and exclusive provider of the necessary support services, with no authorized third parties available to fulfill these requirements. Interested parties who believe they can meet the service needs must submit their capabilities and an authorization letter from Omnicell to the Contracting Officer, Durell Salaz, at durell.salaz@va.gov by December 16, 2025, at 10 A.M. PST.
    Emergency Medical Air and Vacuum Maintenance
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking a sole-source contractor for emergency medical air and vacuum maintenance services at the Greater Los Angeles VA Healthcare System. The procurement aims to secure critical maintenance and repair for medical air, medical vacuum, oxygen, and dental vacuum systems, following the expiration of the previous contract with Certified Medical Sales, LLC, which posed a safety risk to patients and the VA's medical licensure. The estimated cost for this bridge contract is $42,765.00, covering the period from April 1, 2023, to June 30, 2023. Interested parties can contact Darryl Handberg at darryl.handberg@va.gov or by phone at 614-257-5200 ext. 54575 for further details.
    J065-- MILLIPORE REVERSE OSMOSIS EQUIPMENT INSPECTION AND MAINTENANCE SERVICES
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, Network Contracting Office (NCO) 16, intends to award a sole-source contract for Millipore Reverse Osmosis Equipment Inspection and Maintenance Services to EMD Millipore Corp. This contract will cover preventive maintenance for clinical laboratory reagent water systems at the Southeast Louisiana Veterans Health Care System, with services including annual maintenance visits, replacement of worn parts, software updates, and unlimited troubleshooting. The contract is set for one base year, from January 10, 2026, to January 9, 2027, and interested parties must submit a capabilities statement by December 27, 2025, at 8:00 AM CST to Marcus Sidney at marcus.sidney@va.gov. This notice is not a request for quotations, and all respondents must be registered with SAM.gov to be eligible for award consideration.
    H339--NEW (BASE PLUS FOUR): Elevator Inspections (695 MILWAUKEE)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking vendors capable of providing elevator inspection and testing services for the vertical transportation system at the Clement J. Zablocki VA Medical Center in Milwaukee, Wisconsin. This procurement is structured as a firm-fixed-price contract with a base year and four option years, aimed at ensuring the safety and reliability of the medical center's elevator systems. Interested vendors are invited to submit a capability statement, including their DUNS number and business details, by December 15, 2025, at 2:00 PM Central Time. For further inquiries, vendors can contact Contract Specialist Makena James at Makena.James@va.gov or by phone at (414) 844-4871.
    J065--Omnicell IVX Rx Framework Interface/IVX Vista Interface DSS Omnicell
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 16, intends to award a sole-source contract to Omnicell, Inc. for maintenance and repair services on the existing Omnicell IVX Workflow Management System at the Central Arkansas Veterans HealthCare System in Little Rock, AR. This procurement aims to secure a firm fixed price contract covering a base year plus four option years for software maintenance and support, which includes bug fixes, minor upgrades, and telephone support. The Omnicell IVX system is critical for managing workflow in healthcare settings, particularly for military veterans, and the contract is justified as Omnicell, Inc. is the only vendor capable of providing these specialized services. Interested parties may submit letters of interest demonstrating their technical expertise by December 29, 2025, to the Contracting Officer, Joseph Warren, at joseph.warren@va.gov.
    J065-- Service Contract for Bruker
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking a service contract for Bruker equipment, specifically through a sole source justification. This procurement aims to secure maintenance and repair services for government-owned medical, dental, and veterinary equipment, ensuring operational efficiency and compliance with health standards. The contract is critical for maintaining the functionality of specialized equipment used in veteran care. Interested parties can reach out to Contract Specialist Lesley Kitchen at lesley.kitchen@va.gov or by phone at 972-708-0818 for further details regarding this opportunity.
    J036--Hines CMOP KNAPP Hotline and Preventative Maintenance
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) intends to award a sole source firm fixed price contract to KNAPP, Inc. for the provision of hotline and maintenance services for proprietary pharmaceutical dispensing equipment at the Consolidated Mail-Out Pharmacy (CMOP) in Hines, IL. The procurement includes scheduled and unscheduled maintenance services, as well as 24/7 emergency telephonic technical support for two KNAPP pharmaceutical auto-picker UUA-SDA banks, ensuring that services are provided without voiding existing warranties. This contract is critical for maintaining the operational efficiency of the pharmacy's dispensing systems, as KNAPP is the exclusive manufacturer capable of servicing its proprietary equipment. Interested parties can contact Contract Specialist Diana Olson at diana.olson@va.gov or by phone at 913-946-1986 for further details.