Fuel Supplies
ID: 19MA1025Q0001Type: Presolicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY ANTANANARIVOWASHINGTON, DC, 20520, USA

PSC

FUEL OILS (9140)

Original Source

https://sam.gov/opp/7506790142f5484fa71a0dd1b6b26f8a/view
Timeline
    Description

    The U.S. Department of State is soliciting proposals for fuel supply services at the U.S. Embassy in Antananarivo, Madagascar, under contract number 19MA1025Q. The procurement aims to establish a fixed-price, indefinite quantity/indefinite delivery contract for the provision of diesel fuel and unleaded gasoline, with estimated annual requirements of 120,000 liters of diesel and 60,000 liters of unleaded gasoline, including minimum order guarantees of 10,000 liters for each fuel type. This contract is critical for ensuring the embassy's operational efficiency and compliance with local fuel pricing regulations. Interested bidders must submit sealed proposals by February 24, 2025, and can contact Procurement Supervisor Ruth Rajaona at rajaonarh@state.gov or by phone at +2612023480002280 for further details.

    Point(s) of Contact
    Ruth Rajaona, Procurement Supervisor
    2612023480002280
    261202348035
    rajaonarh@state.gov
    Patrick Wilcox
    261334432202
    261202348035
    wilcoxp@state.gov
    Files
    Title
    Posted
    Pre-proposal conference Minutes.docx
    The Pre-Proposal Conference Minutes from January 30, 2025, outline the details for RFQ#19MA1025Q0001 regarding Fuel Supplies Services for the U.S. Embassy in Antananarivo. The meeting, led by Procurement Supervisor Ruth Rajaona, included key personnel and potential bidders from companies like JOVENA, VIVO ENERGY, TOTAL ENERGIES, and GALANA. Key points emphasized include the need for diesel fuel and unleaded gasoline, a bid submission deadline of February 24, 2025, and that bids must be sealed separately for technical and financial evaluations. The process requires bidders to submit specific documents, including the SF-1449 and compliance certifications. Notably, the contract will cover a base year plus four option years with fixed pricing and an economic price adjustment. The embassy's evaluation criteria include technical acceptability, financial resources, and the contractor’s integrity and experience. Questions addressed during the conference clarified minimum order quantities, the registration process on SAM, payment terms, and conditions for tax compliance. Compliance with the Zadroga Act for procurement exceeding threshold values was also discussed. Overall, the conference serves to prepare potential bidders for submitting compliant and competitive proposals in alignment with federal procurement standards.
    RFQ - amdt1 - signed.pdf
    RFQ - Fuel Supplies Services.doc
    The document outlines a federal solicitation for fuel services at the U.S. Embassy in Antananarivo, Madagascar, under contract number 19MA1025Q. The aim is to establish a fixed-price, indefinite quantity/indefinite delivery contract for the acquisition of diesel fuel and unleaded gasoline. The estimated annual quantities are 120,000 liters of diesel and 60,000 liters of unleaded gasoline, with minimum order guarantees of 10,000 liters for each type of fuel. Key points include the provision that the prices must comply with Madagascar's legal rates, and the contract stipulates monthly invoicing for deliveries. The contractor is responsible for ensuring timely deliveries during specified hours, while adjustments in rates will be based solely on government-mandated price changes for fuel. The document also emphasizes the importance of quality assurance and monitoring of contractor performance, which involves a structured Quality Assurance Surveillance Plan (QASP). Moreover, it includes various solicitation provisions, evaluation factors, and compliance with federal acquisition regulations. This solicitation exemplifies the government's process of procuring essential services through a structured contractual framework, emphasizing compliance, quality, and efficiency in service delivery.
    RFQ - Fuel Supplies Services - amdt1.doc
    The document outlines a solicitation for fuel services at the U.S. Embassy in Antananarivo, Madagascar, designated by solicitation number 19MA1025Q0001. It specifies that the contractor will supply diesel fuel and unleaded gasoline 95 under a fixed-price contract with an indefinite quantity/indefinite delivery format. The requirement includes a minimum order of 10,000 liters for each fuel type annually, with a maximum limit of 450,000 liters. The embassy mandates delivery within specific hours, compliance with local regulations, and proper invoicing procedures. Price adjustments are permissible based on changes in government-mandated fuel prices, except for costs related to overhead or profit. Quality assurance is emphasized, with performance thresholds established to minimize customer complaints. The solicitation incorporates FAR clauses relevant to government contracting, ensuring compliance with federal regulations. The document serves as a formal request for proposals aimed to secure fuel services crucial for embassy operations, emphasizing efficiency, compliance, and accountability in fulfilling these essential supply needs.
    Lifecycle
    Title
    Type
    Fuel Supplies
    Solicitation
    Fuel Supplies
    Currently viewing
    Presolicitation
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