Landscaping and Gardening Management Service - Due Mar 5, 2025
ID: 19EK2024Q0002Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY MALABOWASHINGTON, DC, 20520, USA

NAICS

Landscaping Services (56173)

PSC

ARCHITECT AND ENGINEERING- GENERAL: LANDSCAPING, INTERIOR LAYOUT, AND DESIGNING (C211)

Original Source

https://sam.gov/opp/30379fd102c14d58ab2ba41d941301f2/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Malabo, Equatorial Guinea, is seeking proposals for Landscaping and Gardening Management Services under RFQ number 19EK2024Q0002. The selected contractor will be responsible for providing all labor, materials, and insurance necessary for comprehensive gardening services, ensuring the maintenance and aesthetic upkeep of the embassy's grounds while adhering to specific operational standards. This contract is crucial for maintaining the embassy's representational responsibilities and will run from May 1, 2025, to April 30, 2026, with the potential for four one-year renewals. Interested vendors must submit their proposals by March 5, 2025, and can direct inquiries to Deanna Rector at MalaboP@state.gov or by phone at 240-555-000304.

    Point(s) of Contact
    Deanna Rector
    240555000304
    MalaboP@state.gov
    Files
    Title
    Posted
    Malabo_Pre-Solicitation Notice_Landscaping.pdf
    Pre Proposal Conf QnA - Landscaping Contract.pdf
    The U.S. Embassy in Malabo, Equatorial Guinea has issued RFQ 19EK2024Q0002 for Landscaping and Gardening Management services, with a pre-proposal conference held on February 18, 2025. Proposals can be submitted in writing or via email, with a preference for separate pricing documentation. A Technical Evaluation Panel (TEP) will assess proposals based on contractual standards without seeing pricing, determining acceptability. The GSO, Deanna Rector, will select the contract winner from acceptable proposals. The contract is expected to start on May 1, 2025. Questions from potential vendors revealed concerns such as assistance with SAM.gov registration, the scheduling of a site visit on February 24, 2025, the necessity for valid SAM registration throughout the bidding process, and clarification regarding the handling of equipment costs provided by the Embassy. The Scope of Contract requires the selected contractor to supply all labor, materials, and insurance necessary for the gardening services.
    Solicitation - Landscaping and Gardening Management Service - updated Feb 24 2025.pdf
    The U.S. Embassy in Malabo issued Request for Quotations (RFQ) number 19EK2024Q0002 for Landscaping and Gardening Management Services. Companies interested in submitting quotations must follow the outlined instructions, attend a pre-quotation conference on February 18, 2025, and submit proposals by March 5, 2025. Quotations should be in English, complete, and submitted in specified formats. The awarded contract will span from May 1, 2025, to April 30, 2026, with the possibility of four one-year renewals. The contractor is expected to provide comprehensive gardening services, managing maintenance for the embassy's landscaping and complying with specific aesthetic and operational standards. Proposals must detail pricing structures for standard and additional services, all while adhering to requirements including insurance, the use of trained personnel, and quality control measures. The contract outlines various responsibilities regarding the maintenance and care of plants and supervising staff while maintaining strict schedules to avoid overlap with security personnel. Also, all contractor employees must undergo background checks and adhere to standards of conduct outlined by the government. This initiative reflects the embassy's commitment to maintaining its representational responsibilities through the upkeep of its grounds.
    Solicitation - Landscaping and Gardening Management Service - updated Jan 7.pdf
    The U.S. Embassy in Malabo is seeking quotations for landscaping and gardening management services through RFQ number 19EK2024Q0002. Interested contractors are advised to submit their quotations by March 5, 2025, following instructions in the accompanying documents. A pre-quotation conference is set for February 18, 2025. The contract will be awarded to the lowest priced, responsible offeror without further discussions, although discussions may occur if needed. The contract term commences August 1, 2024, lasting for 12 months, with potential for four one-year extensions. The contractor is responsible for maintaining the embassy's landscape, including grass cutting, weeding, watering, and pest control, adhering to a Grounds Maintenance Plan approved by the Contracting Officer’s Representative (COR). Critical prerequisites for bidders include registration in the System for Award Management (SAM) and provision of required forms such as SF-1449, pricing sections, and proof of insurance. The contract emphasizes quality control, supervisory responsibilities, and environmental compliance regarding waste disposal and hazardous materials. Contractors are required to maintain discipline and conduct in line with the government’s standards. This RFQ reflects the U.S. government's commitment to maintaining its diplomatic facilities' aesthetic and environmental standards while ensuring compliance with legal and safety regulations.
    Lifecycle
    Title
    Type
    Landscaping and Gardening Management Service
    Currently viewing
    Solicitation
    Landscaping and Gardening Maintenance Services
    Presolicitation
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