Provision of Fuel Card Services for Embassy, Windhoek
ID: 19WA8025Q0012Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY WINDHOEKWASHINGTON, DC, 20520, USA

NAICS

Gasoline Stations and Fuel Dealers (457)

PSC

HOUSEKEEPING- FUELING AND OTHER PETROLEUM (S204)

Original Source

https://sam.gov/opp/0de8977c85364ec5aebdbc659ddafd91/view
Timeline
    Description

    The U.S. Department of State is seeking qualified contractors to provide fuel card services for the U.S. Embassy in Windhoek, Namibia, under solicitation number 19WA8025Q0012. The contractor will facilitate efficient fuel purchases for embassy vehicles, including cars and minibuses, and is responsible for delivering high-grade heating oil while maintaining a fleet fuel management system with online management tools and customer support. This procurement is crucial for ensuring reliable and cost-effective fueling services that comply with U.S. government regulations. Interested parties must submit their offers by March 20, 2025, with the contract covering a base year from July 1, 2025, to June 30, 2026, and four optional renewal years. For further inquiries, contact Sarah E. Kahnt at whkproc@state.gov or by phone at +264612025257.

    Point(s) of Contact
    Sarah E. Kahnt
    264612025257
    whkproc@state.gov
    Lazarus Shikongo
    264612025013
    shikongola@state.gov
    Files
    Title
    Posted
    Cover Letter - Solicitation No. 19WA8025Q0012 - Provision of Fuel Card Services for the US Embassy Windhoek.pdf
    The U.S. Embassy in Windhoek, Namibia, issued Request for Quotations (RFQ) number 19WA8025Q0012 for Fuel Card Services. Interested companies must follow the submission guidelines outlined in the RFQ, including completing necessary forms such as the SF-1449 and providing proof of registration in the System for Award Management (SAM). Quotations must be submitted electronically and in a specific format by the deadline of March 20, 2025. A pre-quotation conference will be held on March 10, 2025, for prospective offerors, who should RSVP by March 5, 2025. The contract will be awarded to the lowest responsible bidder whose proposal meets the requirements. Compliance with registration and submission criteria is emphasized to ensure consideration. This RFQ illustrates the Embassy's procurement process for essential services while adhering to federal regulations and standards for awarding contracts.
    Cover Letter - Solicitation No. 19WA8025Q0012 -Provision of Fuel Card Services for the US Embassy Windhoek.pdf
    Solicitation 19WA8025Q0012 - Provision of Fuel Card Services to the US Embassy Windhoek Namibia.pdf
    The document outlines a Request for Quotation (RFQ) for fuel card services from the U.S. Embassy in Windhoek, Namibia. The contractor will provide fuel card services allowing embassy vehicles, including cars and minibuses, to purchase fuel efficiently. The RFQ is issued under solicitation number 19WA8025Q0012, with an offer due date of March 20, 2025. The contract consists of a base year from July 1, 2025, to June 30, 2026, with four optional renewal years. It highlights the minimum and maximum transactional requirements and establishes fixed prices for petrol and diesel over the contract term. The contractor is responsible for delivering high-grade heating oil and maintaining a fleet fuel management system that includes online management tools and customer support. Further, the document specifies compliance with various Federal Acquisition Regulation (FAR) clauses and outlines payment scheduling and tax obligations, including a 2% excise tax applicable to foreign contractors. The overall goal is to ensure reliable, cost-effective fueling services for embassy operations while adhering to U.S. government regulations and guidelines.
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