Preventive maintenance services for the facility’s fuel system at the U.S. Embassy Windhoek, Namibia
ID: 19WA8025Q0021Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY WINDHOEKWASHINGTON, DC, 20520, USA

NAICS

Gasoline Stations and Fuel Dealers (457)

PSC

MAINTENANCE OF FUEL SUPPLY FACILITIES (Z1NA)

Original Source

https://sam.gov/opp/652ba3bbdc2b49d7b0db56d414e94602/view
Timeline
  1. 1
    Posted Apr 3, 2025, 12:00 AM UTC
  2. 2
    Updated Apr 3, 2025, 12:00 AM UTC
  3. 3
    Due May 6, 2025, 3:00 PM UTC
Description

The U.S. Embassy in Windhoek, Namibia, is seeking qualified contractors to provide preventive maintenance services for its fuel system, as outlined in Request for Quotation (RFQ) No. 19WA8025Q0021. The contractor will be responsible for ensuring that the fuel system, including a fuel oil polishing system and a fiberglass fuel storage system, remains in good operational condition and complies with manufacturer guidelines, thereby maintaining critical embassy infrastructure. This procurement is essential for the continued functionality and safety of the embassy’s fuel systems, with a contract duration of one year starting in June 2025, and the possibility of four one-year extensions. Interested parties must submit their quotations by May 6, 2025, and are encouraged to register in the System for Award Management (SAM) prior to submission; inquiries should be directed to Sarah E. Kahnt at whkproc@state.gov or Lazarus Shikongo at shikongola@state.gov by April 14, 2025.

Point(s) of Contact
Sarah E. Kahnt
264612025257
whkproc@state.gov
Lazarus Shikongo
264612025013
shikongola@state.gov
Files
Title
Posted
Cover Letter - Solicitation No. 19WA8025Q0021 - Preventive maintenance services for the facilitys fuel system at the U.S. Embassy Windhoek Namibia (002).pdf
Apr 3, 2025, 2:05 PM UTC
The U.S. Embassy in Windhoek, Namibia, has issued Request for Quotes (RFQ) No. 19WA8025Q0021 for preventive maintenance services for its fuel system. Interested contractors must follow specific submission guidelines, including quoting in English, and submitting completed documents by May 6, 2025. A pre-proposal site visit is scheduled for April 17, 2025, and inquiries should be directed to the contracting officer via email by April 14, 2025. Quotations can be submitted in sealed envelopes or electronically, adhering to file format and size restrictions. Required submission documents include SF-1449, pricing details, and proof of registration in the System for Award Management (SAM). The embassy intends to award the contract based on the lowest acceptable offer without discussions, emphasizing the importance of timely and compliant submissions for consideration. This RFQ is a standard procurement activity illustrative of government contracting processes, focusing on maintaining critical embassy infrastructure.
Solicitation No. 19WA8025Q0021 - Preventive maintenance services for the facility’s fuel system at the U.S. Embassy Windhoek, Namibia.pdf
Apr 3, 2025, 2:05 PM UTC
The document outlines a Request for Quotation (RFQ) issued by the U.S. Embassy in Windhoek, Namibia, for preventive maintenance services on its fuel system. The solicitation, RFQ Number 19WA8025Q0021, is set for a one-year base period, beginning in June 2025, with four optional one-year extensions. The contractor will be responsible for maintaining equipment such as a fuel oil polishing system and a fiberglass fuel storage system, ensuring they remain in good operational condition and adhere to manufacturer guidelines. A Quality Assurance and Surveillance Plan details how the Contracting Officer's Representative will monitor contractor performance, receiving and documenting any complaints regarding service quality. Contractors must provide all necessary costs in their price proposals, including VAT. The document specifies various clauses from federal regulations that apply to the contract, emphasizing compliance with standards relating to labor, ethics, and procurement. Overall, this RFQ serves to ensure the continued functionality and safety of the Embassy’s fuel systems while adhering to government procurement regulations.
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