Outfitting a cold box for liquid and gaseous nitrogen flow
ID: Req-351600Type: Combined Synopsis/Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFSLAC Natl Accel Lab -DOE ContractorMenlo Park, CA, 94025, USA

NAICS

Industrial Valve Manufacturing (332911)

PSC

ENERGY R&D SERVICES; ENERGY SUPPLY; BASIC RESEARCH (AG11)

Original Source

https://sam.gov/opp/5024ede3b56548feacaa389bc9737265/view
Timeline
    Description

    The Department of Energy, through the SLAC National Accelerator Laboratory, is seeking qualified vendors to supply components for outfitting a cold box designed for liquid and gaseous nitrogen flow. The procurement includes specific items such as an inlet control valve, an inlet manual valve, a vapor control valve, a small vapor valve, and associated seals and bellows, all of which must meet defined technical specifications for flow rates and pressures. This equipment is critical for ensuring the effective operation of advanced scientific applications at the laboratory, which is operated by Stanford University under a contract with the DOE. Interested parties must submit their proposals, including pricing and technical compliance statements, to Bernadette Espiritu at espiritu@slac.stanford.edu, with a payment term of net 30 days and freight terms of FOB Destination Prepaid and Add. Registration with the System for Award Management (SAM) is required for eligibility.

    Point(s) of Contact
    Bernadette Espiritu
    (650) 926-2838
    espiritu@slac.stanford.edu
    Files
    Title
    Posted
    BAA_Certification 351600.pdf
    The "Buy America Act Certification" document serves as a compliance form for bidders participating in federal procurement processes. It requires bidders to affirm that the products they offer qualify as U.S. domestic commercial products. If bidders cannot certify this, they must detail any excluded end products and disclose the percentage of foreign content involved in their offerings. Specific sections mandate bidders to identify any foreign components and provide information on the country of origin, ensuring that only domestic materials are used. This certification forms an integral part of the overall solicitation process, reinforcing the government's commitment to supporting American manufacturing and maintaining high standards for domestic sourcing in contracts and grants. The document emphasizes transparency in the supply chain and compliance with the Buy American Act provisions, thereby fostering accountability among contractors.
    E1-Fixed_Price_Commercial_Supplies_and_Services_Subcontract_Aug2023.pdf
    The document outlines the General Terms and Conditions for Fixed Price Commercial Supplies and Services as part of a subcontract framework established by SLAC National Accelerator Laboratory, under the DOE. It serves to delineate the responsibilities, rights, and obligations of both the Buyer (the University through SLAC) and the Seller (vendor), ensuring compliance in the procurement of commercial products and services. Key sections include definitions of contractual roles, acceptance criteria, service management, and payment terms. It emphasizes the importance of quality and inspections, highlighting that Seller is accountable for defects, while also establishing strict guidelines for invoicing, travel reimbursement, and warranties. Additional clauses address liabilities, confidentiality, and dispute resolution within the legal framework of California and federal regulations. The document underscores the need to comply with all applicable laws and safety regulations, requiring a focus on quality, accountability, and timely communication between parties. This comprehensive framework is crucial in ensuring that the purchasing process remains effective, transparent, and in alignment with governmental and institutional requirements for contracts exceeding certain thresholds. Overall, it aims to protect the interests of all parties involved while fostering a commitment to high standards of service and product delivery.
    Reps and certs Rider - September 2022.pdf
    The document outlines the necessary representations and certifications required for prospective offerors responding to the RFP connected to the management and operation of the SLAC National Accelerator Laboratory by Stanford University under a contract with the U.S. Department of Energy (DOE). Key components include the verification of business details, compliance with the System for Award Management (SAM), and enrollment in E-Verify for employment verification. Offerors must disclose any financial interests held by current or former Stanford employees to identify potential conflicts of interest. Additional certifications involve compliance with environmental reporting regulations, anti-kickback measures, and export control requirements for items provided under the contract. The document emphasizes that all certifications must be made under the threat of legal penalties for false statements, maintaining adherence to federal mandates and ensuring the integrity of the procurement process. The structure clearly segments each requirement, reinforcing accountability and transparency for the contracting process associated with federal grants and RFPs.
    Statement_of_Work-351600.pdf
    The document outlines a Request for Proposals (RFP) for procuring valves for a liquid and gaseous nitrogen flow system intended for a cold box, detailing critical technical specifications and operational requirements. The procurement includes five types of valves: an inlet control valve, an inlet manual valve, a vapor control valve, a small vapor valve, and associated seals and bellows. Key parameters for the cryostat and nitrogen source, including volume, operating pressures, and flow rates, are specified to ensure proper operation. The document emphasizes essential conditions for cooldown, filling, and stable operation under various load scenarios, including maximum allowable working pressure and mass flow rates. It highlights the importance of controlling nitrogen height and pressure for operations under both no-load and load conditions, along with providing specifics for heating during warmup. This RFP aims to ensure that the cold box system functions effectively and safely, aligning with federally funded projects for advanced scientific applications.
    Lifecycle
    Title
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    Outfitting a cold box for liquid and gaseous nitrogen flow
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    Combined Synopsis/Solicitation
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