CY25 Air Show - Additional Shuttle Buses (or Equivalent)
ID: FA9401-25-Q-0032Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA9401 377 MSG PKKIRTLAND AFB, NM, 87117-0001, USA

NAICS

Charter Bus Industry (485510)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: MOTOR PASSENGER (V212)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/f8606223ab3a4ba49a3bb00b3f4b07c3/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for shuttle bus transportation services for the CY25 Open House event at Kirtland Air Force Base (KAFB) in New Mexico. The contractor is required to provide 24 shuttle buses, each with a capacity of 44 passengers, or suitable alternatives that ensure a minimum total of 1,056 passenger seats, to facilitate transportation for attendees from various parking locations in the Albuquerque metro area to the base. This initiative is crucial for ensuring safe and efficient transportation during the event, emphasizing public safety and operational efficiency. Interested small businesses must submit their bids by April 25, 2025, with all proposals remaining valid until May 9, 2025; for further inquiries, contact Tyler Hatfield at tyler.hatfield.2@us.af.mil or Dakota Powell at dakota.powell@us.af.mil.

    Files
    Title
    Posted
    Attachment 1 - Statement of Work - CY25 Air Show Additional Buses.pdf
    The Kirtland Air Force Base (AFB) is requesting contractor services for providing shuttle bus transportation during the Open House event on 31 May and 1 June 2025. The contractor is required to supply 24 shuttle buses, each accommodating 44 passengers, or suitable alternatives ensuring a total of 1,056 passenger seats. Services include continuous transportation from various Albuquerque metro parking spots to the base, ensuring passenger safety with properly maintained vehicles and licensed drivers. Buses must arrive at Kirtland AFB by 2000 hours on 30 May for security checks, and first pickups will occur between 0800-0900 on the event days. The contractor must not charge passengers for the service, ensure their drivers undergo background checks, and report any incidents occurring during operations in a timely manner. The document outlines operational, logistical, and safety requirements, as well as responsibilities regarding liability and vehicle maintenance. This initiative aligns with federally initiated RFP frameworks, emphasizing public safety, operational efficiency, and community engagement during significant military events.
    Attachment 2 - Quote Sheet.xlsx
    The KAFB CY25 Air Show requires 24 shuttle buses that can accommodate 44 passengers each, or an equivalent capacity. The document outlines a basic requirement for these buses, indicating the quantity needed and unit of issue but does not specify the pricing. This request falls within the context of a federal RFP (Request for Proposal), likely aimed at soliciting bids or proposals from potential suppliers for transportation services during the air show event. The provision of shuttle buses is essential for facilitating transportation for attendees and ensuring operational efficiency. Overall, the file succinctly conveys the need for this logistical component in support of the event.
    Combined Synopsis Solicitation - Additional Shuttle Buses.pdf
    The Department of the Air Force is requesting quotations for shuttle bus transportation services for the CY25 Kirtland Air Force Base (KAFB) Open House, set for April 2025. The solicitation (FA9401-25-Q-0032) demands the provision of 24 buses with a capacity of 44 passengers each to transport attendees from various city parking locations to the base. If the specified buses are unavailable, equivalent alternatives must provide at least 1,056 total passenger seats. This opportunity is set aside exclusively for small businesses. The solicitation is currently unfunded, meaning the government's contract obligations depend on the availability of appropriated funds. Bids are due by April 25, 2025, and must include all required documentation and valid until May 9, 2025. Evaluation criteria will focus on technical acceptability and price, with only technically acceptable proposals proceeding to price assessment. The contract will be binding once the successful offeror is notified of acceptance. This RFP underlines the government’s commitment to using small businesses and indicates compliance with various regulations, including telecommunications equipment standards. Interested parties can find complete details, including the Statement of Work, in the attached documents provided with the solicitation.
    Lifecycle
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    CY25 Air Show - Additional Shuttle Buses (or Equivalent)
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