Notice of Intent to Award Sole Source- Emergency Medical Services for Sheppard AFB, TX
ID: SoleSourceEMSSheppardAFBType: Special Notice
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA3020 82 CONS LGCSHEPPARD AFB, TX, 76311-2743, USA

NAICS

Ambulance Services (621910)

PSC

Q529

Original Source

https://sam.gov/opp/a49c65921b584a3eb61de9a5b84a6548/view
Timeline
    Description

    The Department of Defense, through the 82d Contracting Squadron at Sheppard Air Force Base (AFB) in Texas, intends to award a sole-source contract for Emergency Medical Services (EMS) to American Medical Response Ambulance Service, Inc. (AMR). The contract will provide comprehensive 911 EMS coverage, including 24/7 availability and Advanced Life Support capabilities, essential for responding to emergencies during military exercises and events. This procurement is critical for ensuring timely and effective medical response services at Sheppard AFB, particularly given the historical context of similar contracts and the exclusive rights agreement with Wichita County. Interested parties may submit their capabilities in writing to both Kiana Perry and Carri Dulaney via email by February 7, 2025, with the anticipated award date set for March 1, 2025.

    Files
    Title
    Posted
    Attachment 1 - Emergency Medical Serivces J-A -Redacted.pdf
    The document outlines a Justification and Approval (J&A) for a Firm Fixed Price contract to provide comprehensive 911 Emergency Medical Services (EMS) for Sheppard Air Force Base (SAFB), Texas. The contract is intended as a sole-source award to American Medical Response Ambulance Service, Inc. (AMR), due to an Exclusive Rights agreement with Wichita County. The EMS contract requires 24/7 coverage, Advanced Life Support capabilities, and the ability to handle both simultaneous calls and emergency responses during military exercises and events. Historically, similar contracts have been awarded directly through the Small Business Administration as an 8(a) direct award. With an increased scope of service and a five-year gap in provision since the last contract, the agency plans to award the contract by March 1, 2025, covering a base year with four option years. Although five companies expressed interest in the acquisition, the agency is pursuing a sole-source approach. Future acquisition strategy may consider competition among service providers after the Exclusive Rights contract's expiration. This document signals the federal government's efforts to procure essential medical services in a timely manner while ensuring compliance with relevant regulations.
    Attachment 2-AMR -Sheppard AFB - Wichita County EMS Contract.pdf
    The contract between the Cities of Wichita Falls, Iowa Park, Burkburnett, Wichita County, and Sheppard Air Force Base grants American Medical Response Ambulance Services, Inc. exclusive rights to provide emergency medical services (EMS) within their jurisdictions. The contract outlines the definitions of terms related to ambulance services, stipulates financial arrangements, and sets regulations for service delivery, ensuring compliance with local laws. It requires the contractor to deliver EMS at a specified response time, maintain a fleet of adequately equipped ambulances, and staff them with qualified personnel. Performance expectations include maintaining specific response times and submitting reports on service delivery. In case of non-compliance, penalties are outlined, along with provisions for audits and inspections by the Entities. The contractor is responsible for obtaining all necessary licenses, providing insurance, and maintaining comprehensive operational standards. Furthermore, the contract mandates non-discrimination policies and emphasizes collaboration with local fire departments and first responders. This agreement reflects the government’s aim to ensure timely and efficient EMS provision while holding the contractor accountable for performance standards to safeguard public health and safety.
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