Maintenance for Chilled Water Systems & Accessories
ID: PR12915544Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY NASSAUWASHINGTON, DC, 20520, USA

NAICS

Facilities Support Services (561210)

PSC

HOUSEKEEPING- FACILITIES OPERATIONS SUPPORT (S216)

Original Source

https://sam.gov/opp/b7fe6b1b533b4b319fe9f37ae83f5915/view
Timeline
    Description

    The U.S. Embassy in Nassau, Bahamas, is seeking qualified contractors to provide maintenance services for its chilled water systems and accessories at the New Embassy Compound. The procurement involves inspections, testing, and planned maintenance over a one-year period, with a focus on operational efficiency and compliance with safety regulations, including proper disposal of hazardous materials. This contract is crucial for ensuring the embassy's facilities operate effectively and safely, reflecting the U.S. government's commitment to maintaining its overseas operations. Interested parties must submit their proposals by April 28, 2025, with the contract expected to commence between July and October 2025. For further information, contact Deana Nelson at NelsonDA@state.gov or by phone at 242-322-1181.

    Point(s) of Contact
    Deana Nelson
    24232211814277
    (242) 328-7838
    NelsonDA@state.gov
    Files
    Title
    Posted
    19BF5025Q0010- A002 - Amended Solicitation - PMSC Chiller.docx
    The U.S. Embassy in Nassau, The Bahamas requires preventive maintenance services for its Chilled Water Systems at the New Embassy Compound. The contract, valued as a firm fixed price order, covers inspections, testing, and planned maintenance over one year, commencing between July and October 2025. Proposals will be assessed based on lowest pricing that meets technical standards; contractors must provide evidence of experience with comparable systems. The contractor will oversee all labor, tools, and necessary parts, ensuring compliance with safety regulations while involving local staff in training. Key project requirements include scheduled maintenance tasks focused on operational efficiency, proper disposal of hazardous waste, and prepared reports detailing findings and recommendations for repairs. Notably, repairs outside the preventive maintenance scope will require separate approval and invoicing. Accepted procedures and safety adherence are paramount, with specified working hours and exclusion of repairs caused by contractor negligence. This RFP illustrates the U.S. government's commitment to maintaining its embassy facilities through structured and regulated service agreements that prioritize safety and operational effectiveness.
    19BF5025Q0010- Amended Solicitation - PMSC Chiller.docx
    The U.S. Embassy in Nassau, The Bahamas seeks preventive maintenance services for its chilled water systems and accessories at the New Embassy Compound. The contract is a fixed-price agreement lasting one year, set to commence between July and October 2025. Proposals will be evaluated based on the lowest technically acceptable price, requiring contractors to demonstrate relevant experience. The scope includes inspections, testing, and maintenance of various chillers, pumps, motors, and associated electronic controls, adhering to the manufacturers' recommendations. All work is to be performed during standard business hours, excluding holidays, with a focus on safety and environmental compliance, including proper disposal of hazardous materials. The contractor must provide reports detailing service performed and any necessary repairs or recommended parts for future work is to be billed separately with prior approval. Additionally, detailed reporting, quality assurance, and adherence to local laws are mandatory. This initiative illustrates the U.S. government's commitment to maintaining operational efficiency and safety within its facilities abroad.
    CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE FEDERAL ANTI-DISCRIMINATION LAW.pdf
    The Embassy of the United States in Nassau outlines a certification process for contractors and offerors regarding compliance with federal anti-discrimination laws. It mandates that all contractors certify their adherence to these laws, specifically that they do not operate any programs promoting Diversity, Equity, and Inclusion (DEI) that violate such laws. This certification is significant as it influences the government's decision on payments, being subject to the False Claims Act. Contractors must thoroughly read the certification, check appropriate compliance boxes, and ensure that the certification is signed by an authorized individual. The document emphasizes that compliance with anti-discrimination laws is essential for government contracts and entails consequences for misrepresentations. Overall, this directive reinforces the federal government's commitment to lawful practices in contracting and offers a clear framework for compliance verification in the context of federal procurements.
    Lifecycle
    Title
    Type
    Maintenance for Chilled Water Systems & Accessories
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