J036--NOTICE OF INTENT TO SOLE SOURCE PREVENTATIVE MAINTENANCE SERVICE FOR COMPACTOR STERILIZER TO SAN-I-PAK PACIFIC INC Michael E. DeBakey VAMC Houston TX
ID: 36C25625Q0784Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF256-NETWORK CONTRACT OFFICE 16 (36C256)RIDGELAND, MS, 39157, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- SPECIAL INDUSTRY MACHINERY (J036)

Original Source

https://sam.gov/opp/2ec360d4e2d14871bea9bfeecd4e714e/view
Timeline
    Description

    The Department of Veterans Affairs (VA) intends to award a sole source contract to SAN-I-PAK PACIFIC, INC. for Preventative Maintenance (PM) services for Compactor Sterilizer equipment at the Michael E. DeBakey VA Medical Center in Houston, Texas. The contract will be for an initial term of one year, with the option to extend for four additional one-year periods, emphasizing the need for specialized maintenance services that are critical for the operation of this essential medical equipment. Interested parties are invited to submit their capabilities in response to a request for information (RFI) by April 22, 2025, with the anticipated contract start date set for June 1, 2025. For further inquiries, interested vendors can contact Contract Specialist Jeneice Matthews at jeneice.matthews@va.gov or by phone at 713-791-1414.

    Point(s) of Contact
    Jeneice MatthewsContract Specialist
    (713) 791-1414
    jeneice.matthews@va.gov
    Files
    Title
    Posted
    36C25625Q0784.docx
    The Department of Veterans Affairs (VA) is announcing a Special Notice for a planned sole source contract to SAN-I-PAK PACIFIC INC for Preventative Maintenance (PM) of Compactor Sterilizer equipment at the Michael E. DeBakey VA Medical Center in Houston, TX. The intention is to negotiate a firm-fixed price contract initially for one year, with the option for four additional one-year terms. The anticipated contract start date is June 1, 2025. The notice emphasizes that this is not a solicitation for competitive offers but a request for information (RFI) to help shape future procurement strategies. The VA has determined that SAN-I-PAK PACIFIC INC is the only source capable of delivering the necessary specialized services without delays or significant costs. Responses to the RFI are required by April 22, 2025, and should detail potential contractor capabilities. All interested parties must be registered in the System for Award Management (SAM) to be eligible for the award. This announcement is in line with the Federal Acquisition Regulation (FAR) for sole source procurements to meet the agency's specific needs.
    36C25625Q0784 Special Notice.pdf
    The document outlines a Notice of Intent to Sole Source for Preventative Maintenance (PM) services for a Compactor Sterilizer at the Michael E. DeBakey Veterans Affairs Medical Center in Houston, Texas. The Department of Veterans Affairs (VA) plans to award a firm-fixed price contract to SAN-I-PAK PACIFIC, INC. for a duration of one year, with options for four extensions. The notice serves as a pre-solicitation request for information to establish a procurement strategy and does not invite competitive offers. The contractor will be responsible for comprehensive maintenance, including labor, parts, and emergency services. A performance work statement details monthly, quarterly, and annual maintenance tasks, technician qualifications, safety, insurance requirements, and record-keeping obligations. Only products and services from authorized manufacturers are acceptable, and the contract will enforce strict compliance with safety and operational standards. The anticipated contract start date is June 1, 2025. The document emphasizes the importance of qualified personnel and thorough reporting on maintenance tasks to ensure equipment functionality and compliance with federal regulations.
    Similar Opportunities
    J065--Preventative Maintenance for Steris Sterilization Systems
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for preventative maintenance services for Steris Sterilization Systems at the Overton Brooks VA Medical Center in Shreveport, Louisiana. This procurement is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and anticipates awarding a firm-fixed-price contract, which will cover a base period from January 1, 2026, to December 31, 2026, with four additional one-year option periods. The services required include all labor, materials, equipment, and supervision necessary to maintain the sterilization systems in accordance with manufacturer specifications and OEM standards. Interested parties must submit technical questions by December 12, 2025, and proposals by December 17, 2025, to the Contracting Specialist, T Miller, at t.miller@va.gov.
    AMBULATORY SURGERY UNIT (ASU) STERILE PROCESSING FACILITY SERVICES (EL Paso VAHCS)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking contractors to provide Sterile Processing Facility Services for the El Paso VA Health Care System (EPVAHCS). The procurement involves the use of contractor facilities, equipment, and supplies for the decontamination and sterilization of reusable medical devices, with the EPVAHCS staff performing the actual processing. This service is critical for maintaining the safety and efficacy of medical instruments used in patient care, ensuring compliance with established standards. The contract has a base period of one year with an option for an additional year, with a funding range between a minimum guarantee of $50.00 and a maximum of $800,000.00. Interested parties must submit their offers by January 6, 2026, and can contact Stephanie Reeves or Shannon Hodgson via email for further information.
    J065-- PM SVC OF ALL PHILIPS IMAGING MEDICAL EQUIP
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking qualified contractors to provide Preventive Maintenance Inspection (PMI) and Corrective Maintenance services for Government-owned Philips Imaging Equipment at the VA Greater Los Angeles Healthcare System and other facilities within Veterans Integrated Service Network (VISN) 22. The contractor must be trained and certified to perform maintenance and repairs in accordance with Original Equipment Manufacturer (OEM) specifications, ensuring that the equipment maintains a 98% uptime rate, which is critical for patient diagnostics. Interested parties are required to submit their company information, including Unique Entity ID, Cage Code, Tax ID, business type, and a capability statement by December 26, 2025, at 11 AM Pacific Time, to Contract Specialist David Odne at david.odne@va.gov. The NAICS code for this acquisition is 811210, with a size standard of $34 million, and the VA is mandated to consider Service-Disabled Veteran Owned Small Business (SDVOSB) set-asides.
    M1LZ--RFI: Parking Assistance Services Houston, TX
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide Parking Assistance Services at the Michael E. DeBakey VA Medical Center (MEDVAMC) in Houston, Texas. The procurement aims to identify potential sources for a single-award, firm-fixed-price contract that includes a base year and four one-year options, not exceeding five years in total. This service is crucial for ensuring efficient and secure parking operations for Veteran patients, their families, and visitors, with specific requirements outlined in the Draft Performance Work Statement, including operational management, personnel qualifications, and adherence to safety and regulatory standards. Interested parties must submit their company information, small business status, and capability details by January 5, 2026, at 1:00 PM CT, to the primary contact, Shasta Britt, at shasta.britt@va.gov or by phone at 713-794-8609.
    Emergency Medical Air and Vacuum Maintenance
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking a sole-source contractor for emergency medical air and vacuum maintenance services at the Greater Los Angeles VA Healthcare System. The procurement aims to secure critical maintenance and repair for medical air, medical vacuum, oxygen, and dental vacuum systems, following the expiration of the previous contract with Certified Medical Sales, LLC, which posed a safety risk to patients and the VA's medical licensure. The estimated cost for this bridge contract is $42,765.00, covering the period from April 1, 2023, to June 30, 2023. Interested parties can contact Darryl Handberg at darryl.handberg@va.gov or by phone at 614-257-5200 ext. 54575 for further details.
    J065--RFI/SSN- Maintenance and services for government Steris Sterilization CAVHS
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 16, is seeking qualified contractors to provide maintenance and services for Steris Sterilization units at the Central Arkansas Veterans Healthcare System (CAVHS) in Little Rock, Arkansas. The procurement requires contractors to supply all necessary labor, tools, materials, OEM-certified personnel, and equipment for installation, maintenance, calibration, inspections, and repairs, with a focus on ensuring compliance with safety standards and timely service response. This opportunity is critical for maintaining the operational efficiency of sterilization equipment essential for healthcare services, and the government anticipates a competitive, firm fixed-price contract with a one-year term and four option years. Interested parties must submit their responses, including company details and qualifications, by December 19, 2025, to Contracting Officer Anthony Marion at anthony.marion2@va.gov.
    Medical Waste Disposal Services (ELP)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 17, is seeking proposals for Medical Waste Disposal Services for the El Paso VA Health Care System and its associated Community-Based Outpatient Clinics (CBOCs). This procurement aims to secure a firm-fixed price contract for the collection and disposal of regulated medical and pharmaceutical waste, including chemotherapy waste, while ensuring compliance with federal, state, and local regulations. The contract will span a base year with four option years, running from March 2026 to February 2031, highlighting the critical need for safe and compliant waste management services in healthcare settings. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) must submit their proposals by January 9, 2026, with questions directed to Marcellus Jackson at marcellus.jackson@va.gov by December 23, 2025.
    J065-- MILLIPORE REVERSE OSMOSIS EQUIPMENT INSPECTION AND MAINTENANCE SERVICES
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, Network Contracting Office (NCO) 16, intends to award a sole-source contract for Millipore Reverse Osmosis Equipment Inspection and Maintenance Services to EMD Millipore Corp. This contract will cover preventive maintenance for clinical laboratory reagent water systems at the Southeast Louisiana Veterans Health Care System, with services including annual maintenance visits, replacement of worn parts, software updates, and unlimited troubleshooting. The contract is set for one base year, from January 10, 2026, to January 9, 2027, and interested parties must submit a capabilities statement by December 27, 2025, at 8:00 AM CST to Marcus Sidney at marcus.sidney@va.gov. This notice is not a request for quotations, and all respondents must be registered with SAM.gov to be eligible for award consideration.
    J065--Actionable - 554 (S) | New Requirement | Biomed Steris Sterilizer Maintenance (VA-26-00024834)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) to provide maintenance services for Steris sterilizers at the Eastern Colorado Healthcare System. The procurement involves a Request for Quote (RFQ) for both scheduled and unscheduled maintenance over a base year and four option years, ensuring compliance with OEM specifications and VA policies. This maintenance is critical for the operational efficiency and safety of medical equipment used in healthcare settings. Quotes are due by January 5, 2026, at 4 PM Mountain Time, and must be submitted via email to Thaddeus Gray at thaddeus.gray@va.gov, with all necessary documentation including technical capability, pricing, past performance, and compliance certification.
    Boiler / Chiller Maintenance Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for Boiler and Chiller Maintenance Services at the Garland VA Medical Center in Texas. The contract requires comprehensive services including testing, inspections, preventative maintenance, corrective repairs, and emergency services, with a focus on ensuring the safe and efficient operation of critical mechanical systems. This opportunity is set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and includes a base year with four one-year option periods, running from March 2026 to March 2031. Interested parties should note the extended deadline for offer submissions is December 24, 2025, at 1:00 PM CST, and can contact Melanie Williams at melanie.williams5@va.gov or 210-694-6378 for further information.