FY25 Microsoft Dynamics Software Maintenance - Great Plains
ID: HQ042325QE003Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEFENSE FINANCE AND ACCOUNTING SERVICE (DFAS)DFAS ADMINISTRATIVE SVCS - COLUMBUSCOLUMBUS, OH, 432131152, USA

NAICS

Software Publishers (513210)

PSC

IT AND TELECOM - BUSINESS APPLICATION SOFTWARE (PERPETUAL LICENSE SOFTWARE) (7A21)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/52d05ce3106845a0b93777bbec31095e/view
Timeline
    Description

    The Department of Defense, through the Defense Finance and Accounting Service (DFAS), is soliciting proposals for the fiscal year 2025 renewal of Microsoft Dynamics Great Plains software maintenance. This procurement encompasses the maintenance and support of the Great Plains System, specifically for DFAS locations in Indianapolis and Texarkana, with an estimated total award amount of $47 million. The maintenance services are crucial for ensuring the operational efficiency of the financial software systems used by the government. Interested small businesses must submit their proposals by November 29, 2024, at 12 PM ET, and can reach out to Patrina James at patrina.l.james.civ@mail.mil or Eric Filion at eric.j.filion.civ@mail.mil for further information.

    Files
    Title
    Posted
    A23 Attachment A - Bill of Materials.xlsx
    This document outlines the Maintenance and Annual Renewal requirements for Microsoft Dynamics Great Plains software for the fiscal year 2025, covering the period from November 11, 2024, to November 30, 2025. It lists various Contract Line Item Numbers (CLINs), each corresponding to specific software products and their respective renewal dates. Key products include the Microsoft Dynamics GP Enhancement Plan, eOne Smartlist Builder, and Mekorma MICR Payables and Payroll Software, with services offered in both Indianapolis and Texarkana locations. Each product's maintenance primarily pertains to software support and enhancements, focusing on ensuring continuous operational efficiency. Renewal encompasses comprehensive software maintenance plans tailored to each location and module, emphasizing the renewal of electronic payment solutions and risk management suites. This document is critical in managing the software lifecycle for government agencies, ensuring compliance with technology standards and operational requirements.
    A23 RFQ Amendment HQ042325QE0030001.pdf
    This document serves as an amendment to a federal solicitation, primarily addressing changes to the response due date for offers. The amendment extends the response period for the Request for Quotation (RFQ) identified as HQ042325QE003 from November 25, 2024, to November 29, 2024, at 12 PM Eastern Time. It stipulates the procedures for contractors to acknowledge receipt of the amendment and makes clear that changes to already submitted offers can be made under specified conditions. Furthermore, it details the modifications related to contracts/orders and maintains that all other terms and conditions remain unchanged. The amendment is administrated by DFAS Columbus, indicating the importance of compliance with procurement protocols in government contracting. Overall, this amendment ensures streamlined communication regarding changes in timelines within the solicitation process for potential contractors.
    A23 RFQ HQ042325QE003.pdf
    This document outlines a solicitation for the Women-Owned Small Business (WOSB) program regarding a contract for the annual maintenance renewal of Microsoft Dynamics Great Plains software for the Defense Finance and Accounting Service (DFAS). The procurement is for fiscal year 2025 and covers various related services delivered to DFAS locations in Indianapolis and Texarkana. The total award amount is estimated at $47 million, and specific items include renewal contracts for several software enhancements and modules. The document specifies detailed inspection and acceptance procedures, delivery schedules, and contract administration information, including points of contact and relevant clauses regarding government compliance and the availability of funds. This solicitation addresses the government's commitment to supporting small businesses while ensuring efficient maintenance of its financial software systems.
    A24 JA - MS Dynamics Redacted.pdf
    The document outlines guidelines for the procurement process as dictated by the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS). It specifies that for purchases below the simplified acquisition threshold, contracting officers may solicit bids from a single source when warranted by factors such as urgency, exclusive licensing, or brand-name considerations. The sections pertaining to FAR 8.4 and 16.5 are noted as not applicable under these circumstances. The overall purpose of this document is to provide clarity regarding the source selection process and the criteria under which sole-source procurement may be justified in federal contracting. It emphasizes the significance of adhering to established regulations when acquiring government services, ensuring compliance and transparency in the procurement process.
    Lifecycle
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    Type
    FY25 Microsoft Dynamics Software Maintenance - Great Plains
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