DLA Installation Management Enterprise Mailroom Management Service
ID: SP470525R0585Type: Special Notice
Overview

Buyer

DEPT OF DEFENSEDEFENSE LOGISTICS AGENCYDCSO-RICHMOND DIVISION #3RICHMOND, VA, 23237, USA

PSC

SUPPORT- ADMINISTRATIVE: MAILING/DISTRIBUTION (R604)

Original Source

https://sam.gov/opp/56427fe324fd45acbe2dc754dfa62175/view
Timeline
    Description

    The Defense Logistics Agency (DLA) is seeking to award a sole-source contract to Pitney Bowes for comprehensive Mailroom Management Services, which include the procurement of mailroom services, equipment purchase, maintenance, and software setup. The primary objective is to enhance accountability and efficiency in mail and package processing across various DLA locations, including Fort Belvoir, with a focus on compliance with federal security standards. The estimated contract value over a five-year period is approximately $1,852,856.28, with a base period from October 1, 2024, to August 31, 2025, followed by four optional years. Interested vendors must submit a Letter of Interest by October 29, 2024, to Beverly J. Williams at Beverly.j.williams@dla.mil, including their DUNS Number and TIN, as this opportunity is not a Request for Proposal.

    Point(s) of Contact
    No information provided.
    Files
    Title
    Posted
    Justification and Approval_REDACTED.pdf
    The Defense Logistics Agency (DLA) seeks approval for a sole-source contract to procure equipment and services related to mailroom operations across several locations, including maintenance, software setup, and postage funds transfer to Pitney Bowes accounts. The justification cites 10 U.S.C. 3204(a)(1) which allows for non-competitive contracting when a unique supplier is required. The estimated contract value over a five-year period totals $1,852,856.28, covering equipment purchases, maintenance, software subscriptions, and postage transfers. Pitney Bowes is selected due to its unique offerings of both physical and digital postage systems, as it is FedRAMP authorized and remains the only vendor capable of providing a complete integrated system for DLA’s specific needs, including compliance with U.S. Postal Service regulations. Market research confirmed that no alternative suppliers could meet these unique requirements for the DLA's mail operations. The agency plans to post a solicitation notice to encourage potential vendors to express interest for future contracts while maintaining competition practices. This initiative underscores DLA's commitment to standardizing and improving mail handling capabilities across installations in alignment with operational and security requirements.
    SOW - FY25_04SEP24.pdf
    The Defense Logistics Agency (DLA) is seeking a contractor for a comprehensive Mailroom Management Service Contract to implement an Inbound Mail and Package Accountability Tracking System and an Outbound Mail and Package Processing System across its various locations. The primary objective is to enhance accountability for controlled mail and parcel processing at sites including Battle Creek, Columbus, Fort Belvoir, Philadelphia, Richmond, San Joaquin, and Susquehanna. Key requirements include new equipment purchases, equipment maintenance, mail meter rental, and the set-up and subscription of the SP360 FedRAMP software to replace the existing SendPro Enterprise system. The contractor is responsible for the installation, training, and maintenance of all equipment and software, ensuring compliance with federal security standards, including FIPS and FISMA. The contract covers multiple years, structured into base and option years, detailing specific tasks and deliverables for each site. Postage funds will be managed via Pitney Bowes Reserve Accounts to facilitate efficient operations. This contract underscores DLA’s commitment to improving logistics support for military and governmental missions, ensuring timely and secure processing of mail and packages across its network.
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    DLA Installation Management Enterprise Mailroom Management Service
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