The Recommended Budget Narrative Template provides guidelines for organizations seeking funding from the Bureau of Population, Refugees, and Migration (PRM). It outlines how to present costs for various budget categories in federal grant proposals. The narrative must align with the Budget Detail, incorporating annual breakdowns for multi-year requests. Key budget categories include: 1. **Personnel**: Detail each position, salary, time commitment, and role relevance. 2. **Fringe Benefits**: Explain organizational policies and rates applied to salaries. 3. **Travel**: Specify travel details for employees, including purpose and cost breakdowns. 4. **Equipment and Supplies**: List non-expendable equipment and expendable supplies with justifications. 5. **Contractual**: Describe partnerships and associated costs. 6. **Construction**: Outline any approved minor construction activities. 7. **Other Direct Costs**: Provide indirect costs related to program implementation. 8. **Indirect Costs**: Include overhead costs and justify them using existing agreements or de minimis rates. This structured approach ensures clarity and justification of expenses, aligning with PRM’s funding criteria and promoting transparency in federal grant applications. Overall, the document serves as a vital resource for organizations preparing budget proposals to seek federal assistance effectively.

The document outlines the cost proposal structure for federal grants and RFPs related to various projects, requiring detailed breakdowns of costs over multiple years. It includes sections for personnel, fringe benefits, travel, equipment, supplies, contractual costs, construction, and other direct costs, with all entries initially set to $0.00, indicating templates for potential expenses. Each cost category must further delineate between PRM costs and cost shares, coupled with a summary section aggregating total direct and indirect costs. Specifically, the proposal emphasizes identifying program objectives to allocate expenditures precisely among them, with provisions for adjustments relating to Gender-Based Violence (GBV) costs and multiple country expenses if applicable. The structure ensures comprehensive financial accountability and adherence to guidelines, enhancing clarity for review processes during funding applications. The lack of specific numerical entries reflects a preparatory phase for detailed project budgets aligned with organization-specific initiatives.

This document outlines the application process for non-governmental organizations (NGOs) seeking funding from the Bureau of Population, Refugees, and Migration (PRM) through concept notes. It specifies submission guidelines, requiring a maximum of four pages (or five for consortia) in Times New Roman or Calibri, 12-point font, with one-inch margins. A summary table needs to accompany the concept note and count towards the page limit. The file includes critical components for the narrative, such as a problem statement that describes the target population's needs, program description with key activities and implementation plans, anticipated outcomes and impact, and organizational experience. Additionally, if applying as a consortium, organizations must provide details on management structure and decision-making processes. Submissions must include a budget summary, completed SF-424 forms, and adhere to language requirements. The document emphasizes PRM's focus on refugee and vulnerable populations, stipulating that at least 50% of participants should fall into these categories, thereby ensuring that the funding directly addresses critical humanitarian needs. The rigorous structure underlines PRM's commitment to accountability and effectiveness in addressing refugee and migration issues through organized and documented proposals.

The Project Report Template serves as a structured guide for organizations receiving federal funding to report on their activities and outcomes. It includes sections for basic organizational information, overall project performance, changes in programming, measurements of results, program participant demographics, accountability measures, risk management, sustainability, collaboration efforts, U.S. government recognition, and lessons learned. Organizations are required to provide detailed narrative summaries of achievements, challenges, and adjustments relevant to the project's objectives and target populations, with particular emphasis on addressing the needs of marginalized groups. Additionally, quantitative data must be submitted quarterly, tracking progress against set indicators. The template underscores the importance of accountability to affected communities, effective risk management, sustainability of outcomes, and recognition of U.S. government contributions. Ultimately, this template facilitates comprehensive reporting essential for compliance with federal grant requirements and enhances transparency in the utilization of awarded funds, aiming to ensure that project goals are met effectively and inclusively.

The "Risk Assessment and Security Plan Template" is designed for organizations applying for federal grants or RFPs, focusing on identifying and mitigating internal and external risks associated with proposed projects. Key categories of risk include safety and security, programmatic factors, fiduciary and legal compliance, information technology vulnerabilities, and reputational issues. Each category requires an assessment of the associated risks' likelihood and potential impact, along with detailed mitigation strategies. Additionally, organizations must analyze environments where U.S.-designated Foreign Terrorist Organizations (FTOs) or sanctioned actors operate. This includes safeguards in procurement and hiring processes to prevent indirect benefits to such entities. The document emphasizes that the risk assessment is a living document, necessitating continual updates and evaluations throughout the project lifecycle. Compliance with U.S. laws, safeguarding participant data, and ensuring the program does not inadvertently support sanctioned groups are essential components of the risk mitigation framework. Overall, the template provides a structured approach to risk management, essential for fulfilling federal grant requirements and maintaining organizational integrity.

The file outlines the requirements for submitting a location-specific safety and security plan for operational areas related to federal funding applications. It emphasizes the necessity for a thorough analysis of the context, threats, and vulnerabilities associated with each location, including established procedures for various emergency scenarios, such as abduction, evacuation, and medical care. Organizations must also address risk mitigation strategies tailored to the identified threats. The document instructs that security plans should not be in global formats but rather specific to the operational area, with a translated summary required if not in English. Additionally, PRM advocates for compliance with travel advisories, registration of U.S. citizens at embassies, adherence to UN security guidelines, and inclusion of security costs in budgets, stressing that inadequate security measures could impact funding. The overall purpose is to ensure that applicants prioritize the safety and security of staff and operations in challenging environments. This relates to the context of government RFPs and grants, focusing on operational readiness and risk management.

The document outlines the structure and requirements for proposals seeking funding from the Bureau of Population, Refugees, and Migration (PRM) for multi-year programs. Key components include establishing a concise narrative not exceeding 17 pages formatted in specific font and margin guidelines. The submission process necessitates various tables detailing organizational and program information, including demographics of the target population, funding amounts requested, program objectives, and an assessment of local capacity. Moreover, the proposal must incorporate monitoring and evaluation plans to assess program efficacy, addressing accountability to affected populations and coordination with stakeholders. Emphasis is placed on sustainability, ensuring long-term empowerment of local communities. Applicants are also instructed to demonstrate past performance and compliance with funding requirements, including submissions of financial documentation and policies concerning protection against exploitation. This guidance aims to ensure that proposals are well-structured, comprehensive, and focused on innovative solutions addressing the needs of vulnerable populations, thereby facilitating effective humanitarian interventions.

The U.S. Department of State's Bureau of Population, Refugees, and Migration (PRM) has issued a request for concept notes for its FY 2025 humanitarian assistance programs targeting Afghan returnees, internally displaced persons (IDPs) in Afghanistan, and Afghan refugees in Pakistan. The initiative prioritizes sectors such as education, health, livelihoods, protection, and water, sanitation, and hygiene (WASH). Specific guidelines emphasize support for vulnerable populations, including those with disabilities and female-headed households in Afghanistan, and Afghan refugees in Pakistan. Funding will be structured as cooperative agreements, with a funding range of $1 million to $3 million for Afghanistan, and $1 million to $2.5 million for Pakistan, covering up to two years. Organizations—including nonprofits and international bodies—are encouraged to apply either individually or as consortia. Key application details stress the need for clear objectives, risk mitigation strategies, and alignment with regional response plans. Concept notes must be submitted by December 23, 2024, with selected applicants invited to develop full proposals thereafter. This opportunity illustrates the U.S. commitment to alleviating the humanitarian crisis in Afghanistan and supporting Afghan communities in Pakistan.

The U.S. Department of State's Bureau of Population, Refugees, and Migration (PRM) provides comprehensive guidelines for NGOs seeking overseas assistance funding in FY 2025. This document outlines the application process, emphasizing the importance of registering with SAM.gov and Grants.gov. It includes updated proposal formats and expectations regarding reporting requirements. PRM's mission is to address humanitarian needs of refugees and vulnerable migrants through partnerships with NGOs and multilateral organizations. Key updates include enhanced focus on plain language, new security plan requirements, and defined roles for local and national actors, refugee-led, and women-led organizations. Proposals must align with priority sectors, include necessary indicators, and undergo competitive review. Specific sections of the proposal narrative cover program summaries, gap analyses, target population profiles, and detailed program descriptions, focusing on protection standards and sustainability. Reporting achieved values is essential for outcome measurement, necessitating baselines and annual assessments for multi-year applications. The guidelines stress accountability to affected populations and collaboration with stakeholders, ensuring that funding maximizes local capacities and responds effectively to community needs while highlighting the importance of ethical and responsible governance in humanitarian efforts.

The document outlines the requirements for submitting a proposal narrative for research funding from the U.S. State Department's Bureau of Population, Refugees, and Migration (PRM). It specifies a maximum length of 15 pages and the necessary components of the proposal, including program information, objectives, a background section addressing humanitarian knowledge gaps, and methodology detailing research methods and teams. Additionally, it emphasizes the need for a gender analysis, coordination with relevant organizations, and an ethical review process. The proposal must demonstrate the organization's capacity to conduct research, provide a dissemination plan for findings, and outline how the U.S. government's support will be recognized. A checklist of required documents accompanies the proposal guidelines, including a budget summary and risk analysis. The emphasis is on ensuring proposals are thorough, coherent, and self-sufficient, adhering to specific guidelines aimed at informing humanitarian programs and policies effectively. The document serves as a critical tool for organizations seeking funding to address significant humanitarian issues and improve community conditions for vulnerable populations.

The U.S. Department of State’s Bureau of Population, Refugees, and Migration (PRM) establishes a comprehensive set of Performance Indicator Reference and Definition Sheets for fiscal year 2023. These indicators are crucial for assessing the effectiveness of humanitarian assistance programs funded by PRM. Core indicators include tracking the number of individuals reached, the financial support allocated to local and refugee-led organizations, and participant satisfaction regarding the delivery of aid. The document covers various sectors such as health, education, food security, and mental health, emphasizing the inclusion of marginalized populations, particularly persons with disabilities. Additionally, it highlights mandatory reporting requirements, data collection methods, and frequency of reporting, ensuring that program impact is systematically monitored and evaluated. Each sector-specific indicator provides clear definitions and measurement guidelines to ensure accurate reporting while adapting to the evolving humanitarian landscape. This structured approach aims to enhance accountability, facilitate funding allocation, and ultimately, improve outcomes for vulnerable populations reliant on PRM support.