Aeris Research Benchtop x-ray Diffractometer or equivalent
ID: RFQ362044Type: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFORNL UT-BATTELLE LLC-DOE CONTRACTOROak Ridge, TN, 37831, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

EQUIPMENT AND MATERIALS TESTING- INSTRUMENTS AND LABORATORY EQUIPMENT (H266)

Original Source

https://sam.gov/opp/4b0b69fc6ced448c94107f9ffa661963/view
Timeline
    Description

    The Department of Energy, through Oak Ridge National Laboratory (ORNL), is seeking proposals for the procurement of an Aeris Research Benchtop x-ray diffractometer or an equivalent system. This equipment is essential for rapid phase analysis in a multi-user laboratory setting, and it must be configured in Bragg-Brentano geometry, accompanied by a custom software suite for instrument control and data management. The procurement process emphasizes compliance with federal regulations, including the "Brand Name or Equal" clause, and proposals are due by April 21, 2025, at 5:00 PM EST. Interested vendors should direct inquiries to Landen Treadway at treadwayla@ornl.gov, and the total cost for the materials is currently listed as $0.00, indicating potential funding arrangements.

    Point(s) of Contact
    Landen Treadway
    (865) 341-3071
    treadwayla@ornl.gov
    Files
    Title
    Posted
    Attachment A- Terms Conditions- POCI - BSD-CS-2154.pdf
    The document outlines the terms and conditions governing purchase orders for commercial items and services under the simplified acquisition threshold for contracts involving UT-Battelle, LLC and the U.S. Department of Energy. It defines key terms such as "Government," "Company," and "Seller." The terms address various aspects, including dispute resolution, warranty and inspection obligations, shipping requirements (noting that delivery drivers must be U.S. citizens), compliance with laws, and conditions for termination. Additionally, it states that sellers must carry appropriate insurance and adhere to U.S. export control laws. Important provisions include ensuring that services are lawful, maintaining high professional standards, notifying of any excusable delays, and prohibiting gratuities to Company employees. The sections emphasize the responsibility of sellers to report noncompliance issues and require adherence to specific federal regulations, including the Walsh-Healey Public Contracts Act and anti-corruption laws. The document serves as a comprehensive guide for sellers engaged in contracts related to government procurements, ensuring clarity on obligations, standards, and legal compliance.
    Attachment B- Prime Flowdown Clauses -BSD-CS-2258-11-25-2024.pdf
    The document outlines the supplemental flowdown terms and conditions for subcontracts and purchase orders associated with Prime Contract No. DE-AC05-00OR22725, managed by UT-Battelle, LLC. It details a wide range of clauses that are mandatory for compliance with U.S. Government regulations and obligations, with specific applicability thresholds based on the contract size. Key provisions include prohibitions on certain telecommunications, requirements for the Buy American Act, regulations on energy efficiency, and obligations regarding employee rights under labor laws. Critical clauses address aspects such as ethics in contracting, participation of small businesses, equal opportunity, and environmental safety measures. The document emphasizes the necessity for detailed compliance regarding data rights, confidentiality, and protection against trafficking of persons, highlighting the importance of adhering to these regulatory standards for subcontracts over established monetary thresholds. Overall, the document serves as a comprehensive guideline for contractors to ensure compliance in federally funded projects while managing risks and responsibilities associated with government contracts.
    Attachment C- RFQ362044 Bill of Materials.pdf
    The document RFQ362044 outlines a request for quotation for various components related to an X-ray powder diffractometer system by Malvern Panalytical Inc., intended for rapid phase analysis in a multi-user laboratory setting. It details an easy-to-use benchtop system configured in Bragg-Brentano geometry, complemented by a custom software suite for instrument control and data management. The bill of materials includes multiple sample holders, various accessories, software for data treatment and analysis, warranty details, and remote training services for effective system utilization. An emphasis is placed on compatibility and usability of the equipment for users and highlights zero background holders and air-sensitive sample inserts, essential for sample integrity during analysis. The total cost for all materials is listed as $0.00, implying potential grant funding or pre-existing agreements in place. The document serves a vital role in facilitating the procurement process within the context of government-funded research and development initiatives, significantly contributing to advancements in material analysis through improved instrumentation and training.
    Attachment D- Reps and Certs-Abbreviated - BSD-CS-2260 - dated 02-10-2025.pdf
    The document titled "Representations and Certifications – Abbreviated" outlines essential certifications required from offerors participating in contracts with Oak Ridge National Laboratory, managed by UT-Battelle, LLC. It emphasizes that contractors must be registered with the System for Award Management (SAM) and comply with various federal regulations. Key points include validation of the offeror's business status, such as small business designations, veteran ownership, and compliance with federal laws regarding child labor and telecommunications. Offerors must indicate their organization type, small business status, and any partnerships while confirming adherence to the Buy American Act and export control regulations. Additionally, a conflict of interest clause mandates disclosure of any potential conflicts that may arise during contract execution. The document asserts that misrepresentation can lead to severe penalties, including fines or ineligibility for future contracts, underscoring the significance of honesty in federal contracting processes. Overall, this certification process is critical for maintaining integrity and compliance in government contracts, providing safeguards against potential abuses of small business statuses and ensuring alignments with national security standards.
    RFQ 362044 Questions and Answers.pdf
    The document pertains to RFQ 362044 and addresses inquiries related to the request for quotes, specifically allowing for the potential extension of the response deadline. The proposed due date for submissions can be extended to April 25, 2025, at 5:00 PM EST. This flexibility in the response timeline underscores the government's willingness to accommodate participants, which is common in federal and state RFPs to ensure comprehensive and competitive proposals. This extension enables more vendors to prepare and submit their responses, thereby promoting extensive participation in the procurement process. Overall, the document reflects the government's commitment to transparency and engagement with potential contractors, essential for fulfilling project goals and achieving optimal outcomes.
    RFQ362044.pdf
    Oak Ridge National Laboratory (ORNL) has issued Request for Proposal (RFP) No. 362044, inviting firms to submit a Firm Fixed Price proposal for an Aeris Research Benchtop x-ray diffractometer. Proposals are due by April 21, 2025, at 5:00 PM EST, with a validity period of 120 days. The selection will be made based on the lowest priced, technically acceptable offer. Interested parties must include a fixed price quote, completed representations and certifications, and any exceptions to the stated terms and conditions. The document outlines required attachments, including terms and conditions, flowdown clauses, and a bill of materials specific to the bid. Notably, the solicitation emphasizes compliance with the "Brand Name or Equal" clause. Questions regarding the RFP must be submitted by April 15, 2025. Interested vendors should direct communication via email to the procurement officer, Landen Treadway. This RFP is part of the federal procurement process, designed to ensure fair competition and transparency in acquiring necessary services and equipment.
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    Aeris Research Benchtop x-ray Diffractometer or equivalent
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