NSLSII Ion Beam Figuring (IBF) Alternative Techniques
ID: JC454526Type: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFBROOKHAVEN NATL LAB -DOE CONTRACTORUpton, NY, 11973, USA

NAICS

All Other Miscellaneous Electrical Equipment and Component Manufacturing (335999)

PSC

OPERATION OF GOVERNMENT-OWNED CONTRACTOR-OPERATED (GOCO) R&D FACILITIES (M1HA)

Original Source

https://sam.gov/opp/aebe90b6b14a4d0f8ea6ecead3c6c8c0/view
Timeline
    Description

    The Department of Energy, through Brookhaven Science Associates (BSA), is soliciting proposals for the NSLS-II Ion Beam Figuring (IBF) Alternative Techniques project at Brookhaven National Laboratory (BNL) in Upton, New York. The objective is to develop and enhance the ion beam plasma system for high-precision optical surface fabrication, focusing on improving material removal rates and exploring novel IBF techniques. This initiative is crucial for advancing optical mirror fabrication for synchrotron X-ray applications, with deliverables including a manufacturing program plan, an ion beam profiler system, and an atmospheric micro-plasma torch head. Proposals are due by October 28, 2024, and interested parties should direct inquiries to Jeanhei Christy at jchristy@bnl.gov or call 631-344-6054.

    Point(s) of Contact
    Jeanhei Christy
    (631) 344-6054
    jchristy@bnl.gov
    Files
    Title
    Posted
    4545266 RFQ Letter.pdf
    The Brookhaven Science Associates, under the U.S. Department of Energy, is soliciting quotations for the NSLS-II Enhanced Ion Beam Figuring (IBF) System, focusing on research and development of alternative IBF techniques. This Request for Quotation (RFQ) No. 454526 is open to full competition in accordance with NAICS Code 335999, with a Firm Fixed Price Contract to be awarded to the entity providing the best total price while meeting all technical requirements. Quotations must be submitted electronically by October 28, 2024, and will be evaluated based on responsiveness and past experience with similar projects. Required documentation includes the Quotation Pricing Sheet and evidence of registration in the System for Award Management (SAM). The selected contractor will be chosen by December 20, 2024, and must detail any proposed use of government property or equipment. BSA emphasizes thorough preparation of quotations and encourages potential offerors to communicate any inquiries in writing. This RFQ aims to foster innovation in ion beam figuring methodologies that support the laboratory's research objectives.
    Attachment (A) SOW Ion Beam Figuring.pdf
    The NSLS-II Enhanced Ion Beam Figuring (IBF) system project aims to improve the current ion beam plasma system at Brookhaven National Laboratory for high-precision optical surface fabrication. The project seeks to enhance material removal rates at high spatial frequencies by using an optimized ion-optics system and exploring novel IBF techniques. The scope of work includes developing a real-time ion beam profiling diagnostic, simulating ion beam trajectories to optimize a dedicated Einzel lens system, and testing a proof-of-concept atmospheric pressure plasma system for silicon substrates. Key deliverables involve constructing and testing diagnostic hardware, producing design reports from simulations, and creating a micro-plasma torch head for material etching. A final report of experimental results will be submitted for joint publications. Completion is expected by spring 2025, contributing to advancements in optical mirror fabrication for synchrotron X-ray applications.
    Attachment (B) BNL-QA-101.pdf
    The Brookhaven National Laboratory’s Supplier Quality Assurance Requirements document (BNL-QA-101) outlines the quality assurance expectations for suppliers to Brookhaven Science Associates (BSA). Its purpose is to ensure that all suppliers conform to specific quality standards while fulfilling procurement obligations. The document is structured into two main sections: general requirements applicable to all suppliers and special quality requirements invoked in specific procurement documents. Key general requirements include maintaining an ISO 9001 certified quality system, allowing buyer assessments, securing approval for any changes to buyer requirements, and ensuring compliance from subcontractors. The need for mechanisms to handle non-conformances and protect materials during transport is emphasized. Special requirements are activated when indicated in procurement documentation, mandating submission of quality assurance programs, manufacturing plans, and detailed records for traceability of products and materials. Particularly for nuclear-grade purchases, stringent validation and certification processes are necessary. The document illustrates the rigorous quality control and assurance measures critical for suppliers collaborating with federal entities, aligning with wider federal and state procurement standards to ensure safety and compliance in product delivery.
    Attachment (C) AMS-Form-032.pdf
    The document is an Acquisition Management System Form (AMS-Form-032) employed by the Procurement and Property Management Division of Brookhaven National Laboratory, under the oversight of the U.S. Department of Energy. Its primary purpose is to certify compliance with patent procedures related to contractor activities. The contractor must affirm that all methods for identifying and disclosing inventions, as mandated by the contract's patent clause, have been adhered to throughout the reporting period. It also requires details on any subcontracting related to research and development, along with reporting on any inventions conceived during the contract. The form includes necessary sections for contractor signature, the contract number, certification types, and reporting periods, establishing a structured approach for accountability in federal research and development activities. This form serves to ensure that contractors meet their patent-related responsibilities, which is essential for federal grants and state/local RFPs concerning innovation and compliance.
    Enclosure (1) Draft Contract 454526.pdf
    This document outlines a draft contract (Contract Number 454526) between Brookhaven Science Associates, LLC (BSA) and a yet-to-be-identified contractor for the design and development of the NSLS-II Enhanced Ion Beam Figuring (IBF) System. The contractor is tasked with several deliverables, including a manufacturing program plan, an ion beam profiler system, and an atmospheric micro-plasma torch head, all to be completed within specified timeframes after receipt of order (ARO). The contract specifies key personnel who are essential for the project, payment terms, and detailed delivery requirements to Brookhaven National Laboratory. It also outlines the process for invoicing, including an emphasis on electronic submission and adherence to shipping protocols, especially for international shipments. Additional terms cover the management of government property and incorporate general conditions for contractor responsibilities. BSA retains the right to approve changes to key personnel and to withhold payment for contractor non-compliance regarding shipping procedures. Ultimately, the document serves to formalize the agreement and establish clear expectations and responsibilities for the contractor in the context of a federal contract under the Department of Energy.
    Enclosure (2) Pricing Sheet 454526.pdf
    The document outlines a Request for Quotation (RFQ) from Brookhaven National Laboratory for the NSLS-II Enhanced Ion Beam Figuring (IBF) System, focusing on research and development of alternative IBF techniques. The quotation pricing sheet includes a breakdown of costs for manufacturing/program planning, development of an ion beam profiler system, ion-optics simulations, and an atmospheric micro-plasma torch head. Each cost item is set to remain firm for 60 days and specifies terms of delivery as “FOB Destination” with a payment timeline of net 30 days. Proposed milestone payments are linked to the acceptance of deliverables, ensuring that payments correlate directly with project progress. The document emphasizes compliance with Brookhaven Science Associates' requirements and indicates a structured engagement for project completion. Overall, this RFQ encapsulates the collaboration between government research initiatives and external contractors, highlighting a focus on advanced technological research within the framework of federal procurement processes.
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    NSLSII Ion Beam Figuring (IBF) Alternative Techniques
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